Office Manager
CurrentDuties have included:*Invoicing – invoice customers for product purchased or service performed. Verify information for accuracy. Prepare and send monthly statements. Verify any special invoicing requests by customers are being handled properly.*Purchasing – Over the years I’ve had the responsibility of ordering supplies & product for stock, as well as for specific items for customer orders on a daily basis. Also have been responsible for ordering parts on a daily basis for service calls, and stock parts for the technicians. Verifying and maintaining inventory levels are accurate. *Accounts Receivable – coordinate and resolve outstanding payment issues with customers. Accurately process, post and balance credit card payments. Also accurately balance the bank statement on a monthly basis.*Accounts Payable – enter invoices from vendors and ensure accuracy of transactions. Review purchase requisitions for proper accounting implications in accordance with company policy. Run reports and pay vendors on a weekly basis. Resolve any payment issues with vendors.*Payroll – responsible for the preparation and processing of biweekly payroll for all US Laser employees. Track and deduct all garnishments and other special payroll deductions. Establish and maintain employee records, including leave time. Ensure all employee changes are made correctly. *Maintain / oversee the company’s accounting software – verify all information is entered accurately. Troubleshoot and resolve any issues within the Quickbooks software. *Backup for employees – have to cover for employees in the office when they’re out for sick/personal/vacation leave. Must have working knowledge of their jobs in order to perform their duties accurately and on time.
