Thaís Valverde Email & Phone Number

Salvador, Bahia, Brasil

• Elaboração, revisão e despacho de documentos;• Gerenciamento de e-mails: resposta, filtragem e encaminhamento de e-mails;• Atendimento e triagem de chamadas telefônicas;• Prestação de suporte aos clientes;• Gestão de arquivos: organização e manutenção de arquivos digitais e físicos;• Gestão de correspondências: recebimento, encaminhamento, organização e arquivamento;• Preparação de sala de reunião;• Elaboração e alimentação de planilhas;• Gerenciamento de materiais: aquisição e reposição de materiais de escritório.

Salvador, Brazil

Executive assistance to the CEO, School Office, and Finance Department:• Managed the executive's calendar, ensuring that appointments and meetings were scheduled and prioritized efficiently.• Responsible for travel logistics, including flight and hotel reservations, and ensuring that travel arrangements are carried out smoothly.• Performed accounts payable management, ensuring timely payment of invoices and compliance with financial obligations.• Maintained accurate and up-to-date records of executive communication, resulting in a useful information database for future reference and assuring traceability and proper tracking of critical matters.• Maintained effective physical and digital document organization, ensuring quick access to information and compliance with data protection standards.• Responsible for producing and maintaining spreadsheets, assisting with data analysis, and allowing access to pertinent information.• Monitored employee attendance, ensuring compliance with established work schedules and accurate recording of worked hours.

Salvador, Brazil

Executive assistance to the State Prosecutor and staff:• Led the development, dispatch, and control of institutional correspondence, ensuring communication accuracy, confidentiality, and timeliness.• Efficiently managed both digital and physical records, maintaining correct organization and allowing for agile and safe information retrieval.• Provided professional and courteous communication with internal and external stakeholders, offering assistance and resolving or redirecting issues as needed.• Managed the planning and coordination of hearings, meetings, and events to guarantee a successful and orderly flow.• Created efficient and up-to-date spreadsheets, providing invaluable support in data analysis and generating reports that facilitated informed decision-making.• Utilized the management system of the institution to carry out critical administrative tasks and closely monitor specific processes, ensuring compliance and operational efficiency.• Managed schedules, ensuring deadlines were met and time optimization.• Provided support during technical visits, assisting in information gathering and the preparation of detailed technical reports.