Thomas Barbee Email & Phone Number

New York, Ny, Us

New York, Ny

Recent Temp Assignments:
Temple Emanu-El
Oct 2016 – Aug 2017
Front Office Coordinator
New York, NY
Ran the front desk/Greeted guests

Heavy phones

Responsible for getting monthly and sporadic mailings out (stuffing envelopes!)

Helped organize and distribute packets for Board member meetings

Assisted various staff with random requests

FedEx shipping/tracking

*****
Personal Assistant
May 2016 – Sept 2016
New York, NY
Contact with vendors

Restaurant reservations

Errands to design showrooms, department stores, various vendors

Submitted invoices for payment

Heavy FedEx shipping/tracking

*****
Anti-Defamation League
June 2015 – Feb 2016
Executive Administrative Assistant
New York, NY
Supported the Regional Operations team; the Associate National Director for Regional Operations, the Director of Regional Operations, and Director of Program Operations.

Supplied administrative assistance to any of the 27 regional offices in need.

Performed all standard Administrative Assistant tasks including managing calendars, arranging travel, and processing expense reports

Daily use of Microsoft Word, Excel, PowerPoint, and Outlook, as well as Enterprise, WordPress, and Survey Monkey.

Reviewed and processed vendor contracts and monetary donations.

Organized meetings for visiting clients; arranged conference rooms, catering, and security clearance

Assisted Steve Sheinberg, General Counsel, with administrative needs while his assistant was out on medical leave.

San Francisco/New York City

Supported team members in SF and NYCPerformed all standard Administrative Assistant tasks including managing calendars, arranging travel, and processing expense reportsDaily use of Microsoft Word, Excel, PowerPoint, and Outlook, as well as GoogleDocs, Thompson Reuters and Big Dough research databasesOrganized meetings for visiting clients; arranged conference rooms, catering, and security clearanceDrafted and submitted client press releases to various wire services; PR Newswire, Business Wire, Thomson ReutersHelped organize and implement EVC’s participation with many financial conferences, including the annual JP Morgan health care conference in San FranciscoCreated meeting/conference itineraries for clients, including investor/company background informationManaged printed materials required for conferencesRelocated, at the company’s request, from CA to New York in January, 2013

South San Francisco, Ca

1 Year Contract:Member of the department support staff (numbering 15) to support the new Training CenterResponsible for trainee and visitor check-inFacility management: repairs requiring work orders and follow-upHeavy training and meeting room scheduling (and facilitation with Commercial Admins. and Management Associates)Catering, snack and beverage ordering (stocking)Purchased and stocked inventory of training supplies, gifts and giveawaysManaged department training and events calendarsCreation and maintenance of training messaging and promotions updates (banners, plasma screens and other communications vehicles)Business center support and maintenanceDeveloped and assisted with enforcement of Training Center policies

San Francisco Bay Area

Oversaw the day-to-day maintenance event planning for large Schwab events and conferences; developed conference/meeting itineraries for clients including investor and company background information

San Francisco Bay Area

Performed all standard Administrative Assistant tasks including managing calendars, arranging travel, and processing expense reportsAssisted in development and deployment of visual sales tool for BGI LifePath product

San Francisco Bay Area

Performed all standard Administrative Assistant tasks including managing calendars, arranging travel, and processing expense reportsFilled in for Executive VP’s admin when needed