Administrative Operations Manager
CurrentEnsure your department’s team is set with the operation in mind: hire & recruit for new talent, integrate new team members, supervise assigned personnel, evaluate performance, develop, coach, issue documentation, and manage employee exits.Contact vendors to reconcile invoice discrepancies, shortages, over shipments or to arrange for emergency shipments or requisitions.Ensures new employee orientation process within guidelines of HQ and Client is administered through partnership with Management team or owning directly through Admin department.Responsible for communicating proper documentation on discrepancies to office & management team regarding employee accountabilities.Develop cash training programs to train, motivate, and mentor employees as necessary to business.Remain knowledgeable and on the foresight of and managing per applicable local, state and federal laws. Communicates and updates to management team at Unit.Maintain a clean, safe and organized work environment.Ensures all HQ reporting and daily cash office operations are overseen and met by Admin team.In the absence of General Manager(s) and in times of need assist the business in the performance of their duties.Ensures that all fiscal deadlines are met to HQ.Provides branch administrative support in the form of answering telephones and word processing.Develops and analyzes trend reports, graphs and other analytical information for General Manager and other managers.Responsible for administering HQ Accounts Payable software, and its related transmissions and reports.Responsible for all major reporting including, but not limited to the Gross Sales Report, OFR, Trial Balance Reports, and Sales by Stand.Manage payroll and controllable profit within established guidelines. Meet payroll budget percent expectations for admin department by being strategic with coverage, on-call shifts, etc.Schedule appropriate staff levels in accordance with budget and business forecast.
