• Provided administrative, business and personal level of support executives. • Maintained executive calendars – plan and schedule meetings and teleconferences.• Enhanced communication between the departments and executive team, fostering a sense of teamwork and collaboration. • Participated in various meetings and sit in executive meeting and act as their proxy as needed. Responsible for minutes and meeting summaries for circulation and follow-up action. • Responsible for overall office management that includes: ordering office supplies, business lunches, and supervising the front desk and travel manager personnel. • Strong analytical, organizational and interpersonal skills, as well as problem-solving/analytical skills. • Prepared, submitted and tracked expense reports• Screened and directed calls accordingly.• Handled incoming/outgoing departmental mail. • Creates, updates and distributes reports, spreadsheets, presentations, miscellaneous correspondence and documentation for corporate officer/team.

Assist the Project Manager in developing project plans, timelines, budgets, and deliverables. Assist in producing relevant reports and presentations. Provide administrative support for the Project Managers, Operations Manager, Vice president, and welding staff with an elevated level of trust and confidence. Schedule and organize meetings, travel, and department functions. Work independently and within a team on special, nonrecurring, and ongoing diverse projects. Act as a project manager for special projects, which may include planning and coordinating multiple presentations, disseminating information, and organizing events.

Overseen mandatory and certification training courses for all staff. Collaborate with hiring managers to attract top talent, oversee the recruitment process, and ensure a positive candidate experience. Maintained and reviewed payroll processing and adjustments to ensure timely and accurate processing of payroll transactions including salaries, per diem, benefits, garnishments, taxes, and other deductions. Prepared and maintained accurate records for Accounts Payable and Receivables, Payroll Month End, and Quarterly Reports along with bi-weekly per diem and site pay earned while on project. Updated and maintained company policies and procedures, ensuring they are following relevant laws and regulations, and in line with industry best practices. Processed benefits administration including open enrollment, benefits enrollment, benefits termination, reporting, and communicating benefit information to employees. Support managers and supervisors with HR-related processes such as new hires, onboarding, returning employees to work status, and terminations. Support Talent Acquisition activities for exempt positions including preparing offer letters, running background checks, and setting up employees for hire. Processed all promotions, transfers, status changes, salary changes and terminations (and any other employee record related actions) ensuring all authorization is received prior to processing. Manage high-level meeting coordination and facilitation with staff and executives. Managed several projects including paperless file setup, transition of HRIS, I-9 Audit, etc. Be secondary control for Human Resources and Finance department to manage exposure and risk.

• Supports and acts as a liaison between employees, clients and HR manager. • Responsible for specific tasks that relate to recruitment, employment interviews, job placement and labor relations.• Assists with staffing goals by planning and meeting with managers to determine company needs.• Processes paychecks, garnishments, payroll corrections, inputs direct deposits and work hours into Kronos system. • Interprets labor laws and administers them accordingly. • Maintains knowledge of federal and state wage laws, overtime, and record-keeping laws, including exempt and nonexempt classifications.• Establishes clear company policies and helps to enforce them.• Administers employment contracts relating to salaries and management. • Responsible for processing new hiring paperwork, including onboarding, terminations, job changes, compensations packages and inquiries, transfers and workforce concerns. • Assists with the coordination of health and welfare benefits of client employees through CS Pro system during annual enrollment. • Processes qualified status changes and answering inquiries regarding plan coverages and premiums. • Responsible for addressing payroll related inquiries through navigation of Oracle PeopleSoft. • Maintains Manger’s handbook to guide managers with HR related questions. • Examines job descriptions and qualifications to determine applicant requirements and uses a variety of methods, such as media, Internet job sites and employment agencies to locate qualified candidates.• Verifies references and compares the job criteria to the applicant’s qualifications.• Communicates benefit days, such as vacation, sick or personal days, or group health insurance and retirement plans and communicates about them to employees.

Entered new hire information in E-file, recruited and sourced for candidates, new hire orientation, and employment verification and testing. Operated SAP, J.D. Edwards, E-File, and Microsoft office software.

• Provide general support to HR Generalist and Administrative and clerical job duties as required.• Maintain employee e-files as required.• Process HR documentation (full cycle: create documentation for HR Generalist review, gain necessary approvals, create electronic versions to be filed and sent out).• Assist in the documentation of policies, procedures, and other controlled documents.• Process and reconcile invoices and/or expense reports into E-File.• Responsible for recruitment activity of online applications and resumes. • Source information from the Taleo system; may include basic reporting.• Answer employee requests, questions, and concerns.• Assist the Operations HR team as necessary with special projects as assigned, creation of job postings, scheduling interviews, and coordinating new hire paperwork, including W4s and I-9s.• Assist with on-boarding activities during high volume periods as assigned.• Perform additional projects or tasks as assigned.• Data entry and maintenance in existing company databases to ensure accurate candidate identification. Assist in ensuring proper on-boarding and set up of all new hire employees; to include preparation of new hire packets.• Schedule interviews for hiring managers with potential candidates.

• Managing applicant flow utilizing CRIMS Process.• Pre-screening candidate’s qualifications and arranging branch level interviews for qualifying personnel.• Monitor recruiting line phone activity.• Attend weekly and Regional Recruiting and Retention calls.• Administrative support for JJ Keller DMO System.• Provide support for employment verifications.• Monitoring and reconciling applicants between JJ Keller and the CRIMS process.• Back-up support and document flow. • Tracking recruiting and Retention related Metrics.• Verifying and tracking hiring sources and hit analysis based on advertising avenues, non-hiring trends, and monthly call volumes through the CRIMS system. • Produce graphical statistics for quarterly reviews and branch presentations. • Creating daily and weekly Missing and Final Resolution reports and DMO call back list.

• Provided admin support as the personal and executive assistant to executives and project/sales department. • Maintained confidentiality of all sensitive communications, sales information and employee information. • Acted as liaison between vendors, employees and executives. • Managed executive’s calendar, set up meetings and monitored calls. • Reconciled and investigated differences in orders placed and orders received. • Verified and created purchase orders. • Reviewed contracts for discrepancies before being submitted to legal department. • Processed and submitted payroll for weekly hours and commission employees. • Organized and maintained inventory. • Built and maintained relationships with internal and external vendors. • Processed expense reports ensuring accuracy and submission in timely manner. • Coordinates events, conferences, meetings and lunches. • Sets up audio/visual meetings and creates presentations and complies spreadsheets. • Prepares confidential documents and handles sensitive information. • Assists with ad hoc projects as needed.

• Dispatched and provided customer service to customers and technicians in call center environment, trouble shoot and provided IT work for new installs.• Answering and assisting supervisors and managers in supervisor queue and assisted as lead for dispatch team.• Coordinating and planning of events for dispatch department.• Navigate customers to solutions and provided sales assistance for products for entertainment purposes.

• Provided administrative, business and personal level of support executives. • Maintained executive calendars – plan and schedule meetings and teleconferences.• Enhanced communication between the departments and executive team, fostering a sense of teamwork and collaboration. • Participated in various meetings and sit in executive meeting and act as their proxy as needed. Responsible for minutes and meeting summaries for circulation and follow-up action. • Responsible for overall office management that includes: ordering office supplies, business lunches, and supervising the front desk and travel manager personnel. • Strong analytical, organizational and interpersonal skills, as well as problem-solving/analytical skills. • Prepared, submitted and tracked expense reports• Screened and directed calls accordingly.• Handled incoming/outgoing departmental mail. • Creates, updates and distributes reports, spreadsheets, presentations, miscellaneous correspondence and documentation for corporate officer/team.