Tim Johns Email & Phone Number

Germantown, Maryland

-CE Committee-Equine/Large Animal Program, Small Animal Program, Special Sessions, Laboratories, and Scientific Program-Proceedings notes-Scientific Abstracts-Speakers-Registry of Approved Continuing Education (RACE)

Washington D.C. Metro Area

Las Vegas, Nevada And Washington, D.C.

• Contract meeting planning, implementation and staff management of large scale conventions, trade shows, seminars and incentive programs across the United States and overseas.• Coordinates needs with clients and select vendors with pre-planning in areas not limited to; registration, transportation, food & beverage, housing, meeting room specifications, audio visual needs, signage, exhibit showroom floor set up and general session set up and load in.• Negotiates contracts and manages relationships with outside vendors.• Travels to conferences and assists with on-site management of vendors, convention staff, hotels and temporary personnel.• Planning, developing and executing program operations for multiple companies, organizations and associations.• Created an Exhibit Resource Center Sponsor Training Guide for Meeting & Exhibit Managers.• Delegates responsibilities and tasks to assigned teams for multiple events with up to 300 global sponsors.• Monitors Sponsor and Attendee inboxes pre-event, onsite and post-event.• Primary contact for pre-event and on-site related issues.• Work extensively with the Program Account Managers and sponsors to ensure event compliance.• Conducts site inspection, selection and/or recommendation, contract negotiation, cost control, menu planning and onsite logistics.• Post meeting or convention reconciliation and follow up.

Bethesda, Md

• Prepared and maintained CCD budget spreadsheets, provided cost estimates and maintained conference activities within budgeted expense.• Request for Proposal generation and distribution for future meetings and events.• Conducted Site Inspections for future meetings and events.• Negotiated contracts and coordinated needs with select vendors an suppliers such as hotels, transportation, audio visual, photography, security and floral.• Staff Services Guide Forms creation and distribution to gather internal logistics needs from all divisions.• Production of specifications for ASHP’s annual Midyear Clinical Meeting (estimated attendance 25,000), Summer Meetings (estimated attendance 3,000), Oncology Review Courses (estimated attendance 350), Regional Delegate Conferences (Concurrent multi-city meetings, estimated attendance 100) and the Presidential Officers Retreats (estimated attendance 50).• Generated Master Schedule and Staging Guide outlining specifications for meeting room sets, audio visual, electrical, food & beverage, transportation, registration and supplier orders.• Ordered session, directional and ancillary signage and on-site management of placement.• Participation in conference briefings/debriefings and suggested improvements in procedures, methods and cost control.• Reviewed and reconciled bills and expenses post meeting or convention.

Las Vegas, Nevada

• Led the Events & Marketing Department to plan, promote and execute all SRLV Business, Social, Philanthropic and Celebrity events.• Worked with local and national non-profit organizations to ensure 501(c)(3) compliance at all SRLV related events.• Created sponsorship tiers for non-profit events reducing SRLV related costs by 65%.• Drove the Membership Development Department for recruitment of high-end clientele base resulting in 30% growth in first year.• Transformed the Internal Operations Department for implementation and streamlining office procedures.