• Serves as site coordinator across multiple offices creating a clean, supplied, and organized environment.• Provides operational effectiveness by offering administrative support to employees of all departments, and clients when needed. • Supports Accounts Payable by coordinating procurement procedures, receiving, and processing invoices. • Holds rapport with vendors and building staff to assure facility maintenance runs smoothly• Supports the continuous improvement and ensures compliance with NYSTEC’s virus prevention protocols. • Compiled, transcribe, and distribute weekly meeting minutes for Business Development Cadence Meeting.• Plan, coordinate and manage internal and external resources and vendors to support corporate events to execute and operate within budget.• Monitor supplier & vendor cost/quality and delivery performance and drive actions for improvement where necessary.• Review and complete registrations for employee professional development requests.

Manage the NYS civil service unclassified performance review processesPartner with outside immigration council on the process of hiring employees in need of visas and Green CardsEnsured employee files are in compliance with employee record requirementsAssist with ensuring eligible employees comply with JCOPE legal obligationsAssist recruitment by onboarding and orienting new employees when neededAudit, verify and enter payroll data in SUNY HR system and PayservSupport HR department with any other personnel functions as assigned

Manage phones lines and direct calls appropriatelyManaging conference room requests and teleconference schedulingKeep track of supply inventory and place weekly ordersPrimary point of contact for visitors, staff and students

Track and reports metrics to determine progress of centerOversee and supervise 4 administrative staffCollect and distribute reports and approval request to corporate managers and the Department of LaborCreate and distribute weekly center newsletterCoordinate events for staff and students

Merchandised, stocked and replenished the selling floor constantlyHandled cash, checks, and credit card transactionsProactively acknowledged, greeted and assisted customers in the storeAssisted supervisors to identify and resolve issues in the store