Manage applicant tracking system and client entertainmentCreate and maintain processes and proceduresAssist Accounting with entering new hires into payroll portal and collecting and correcting timesheetsAssist all internal staff with sending new hire paperwork, entering new hire notes into applicant tracking system, and completing I9's and E-Verify'sPerform audits

Source, interview, and select applicants for positionsWrite job descriptionsMatch applicants to job openingsSource for future job openingsList job postings on job boards, social media, corporate career web sites, and other possible channelsView applicationsCall applicants and perform phone screensSet up formal interviewsInstruct applicants on the nature of the job and whom they will be speaking with during the interviewFacilitate meeting between hiring manager and applicantCheck referencesPerform background checks on applicants and identify potential red flagsInitiate drug tests and interpret resultsInform candidate of company's decisionCompose offer letters and negotiate salary and benefitsInform applicants not chosen of company's decisionKeep track of all applicants in DatabasePrepare all New Hire paperwork and file

Create, maintain, & close Submittals & RFI’s in Prolog ConvergeUpdate Drawings & Specifications in Box as neededLink RFI’s to drawings on Box & on hardcopiesCreate and maintain punch lists in Bluebeam RevuWork with Subcontractors to complete closeout

Prepare Approval Letters & Notification of Change requestsEnter Notification of Change requests into SAPIssue Subcontract Change OrdersContact Subcontractors to verify information and get quotesMaintain Issues Log Work closely with Project Managers, Project Engineers, & clients to complete tasksInvestigate & resolve payment, change order issues in SAPScheduled meetings & booked lunches for Project Managers, Project Engineers, & clients

Prepare Approval Letters following the budget set forthPrepare Notification of Change requestsContact Subcontractors to verify information and get quotesMaintain Issues Log Work closely with Project Managers, Project Engineers, & clients to complete tasksScheduled meetings & booked lunches for Project Managers, Project Engineers, & clients

Create & update accounting procedures and instructionsHandle month end reporting and close the periodAccounts ReceivableCreate manual invoices and credits as neededVerify invoice price & description are correct according to the contractCreate invoices in Wide Area Work FlowEnter invoices into Deltek GCS and QuickbooksContact customers for payment status as neededReview bank statement for payments receivedPost payments to correct task/invoiceRun weekly MyInvoice reports to verify government paymentsPartner with Program ManagersInvoice Time & Materials and Fixed Price contractsPayrollEnter New Hire information into Deltek GCS and QuickbooksImport New Hire information from Deltek GCS to Time & ExpenseEnter manual timesheets in Deltek GCS and QuickbooksVerify timesheets are signed & approved weeklyExport timesheets from Deltek Time & Expense to Deltek GCSRun reports to post & processPrint & save payroll reportsCreate direct deposit fileProcess direct deposit through company bank accountCut payroll checks in Deltek GCS and QuickbooksUpdate Tax spreadsheet for each pay periodCreate Payroll Tax pay vouchers for CFOQuality checks for all Direct DepositsUpdate leave spreadsheet bi-weeklyAccounts PayableReceive expense reports & receipts from employeesVerify per diem rates & all other information is correct on expense reportsEnter invoices & expense reports into Deltek GCS and QuickbooksSelect invoices to be paid bi-weekly Cut checks & give to CFO for signature

Accounts ReceivableCreated manual invoices and credits as neededVerified invoice price & description was correctCreated invoices in government site Wide Area Work Flow Contacted customers for payment status as neededUpdated A/R Tracking SpreadsheetReviewed on-line bank account for payments receivedPosted payments to correct task/invoiceRan weekly MyInvoice reports to verify government paymentsRan weekly Mechanization of Contract Administration Services reportsPartnered with contracts departmentInvoiced Time & Materials, Fixed Price, & Cost Plus contractsPrinted month end reportsBack up for Payroll PersonnelEntered new employee information into Deltek & CeridianVerified timesheets were signed & approved weeklyExported timesheets from Deltek Time & Expense to Deltek GCSRan reports to post & processImported processed time from Deltek GCS to Ceridian bi-weeklyEntered manual checks as neededPosted payroll in CeridianPrinted necessary reportsVerified totals on GCS reports matched Ceridian totalsUpdated leave spreadsheet bi-weeklyBack up for Travel PersonnelReceived expense reports & receipts from employeesVerified per diem rates & all other information was correct on expense reports

Forecasted cash expected to receive for monthPosted invoices in Finesse, print, file, mailCreated manual invoices and credits as neededVerified invoice price & descriptions were correctContacted contracts department when issues aroseContacted customers for payment statusMatched cash received with Corporate reportMonth end closing

Matched invoices with items received in Finesse SystemContacted purchasing department when issues aroseSelected invoices to be paid each week Mailed checks Filed reports, invoices, and copies of checks

Update routers in Finesse Manufacturing System Create and update reports for budgeted hours per job Provide administrative duties for Manufacturing Engineer & NC Programming departments Purchase & maintain supplies for above departments