Tracy Davis Email & Phone Number

Royal Leamington Spa, Gb

Coventry, England, United Kingdom

Reporting to the Director of Group Procurement & Supplier Management. • Typical email management and diary management for multiple team members• Administration – meeting prep, agenda and follow up actions• Event Management – core team and wider divisional conferences and social events• Purchase Order processing• Independent notetaker for departmental performance review & disciplinary meetings • A professional link between the business and external stakeholders of all levels• Support to Leadership team.

West Midlands, England, United Kingdom

• Reporting directly to the Chief Strategy Officer and assisting the Chief Technology Officer plus any other senior management, when required, for a large UK based company within the manufacturing sector• Complex diary and email management for multiple Directors concurrently• Responsible for coordination of NDA’s prior to introduction meetings• International travel and accommodation inc. arrangement of Visa’s and ESTA’s• Agenda preparation and distribution• National and International Event Planning including exhibitions, conferences, social business events or networking opportunities• A professional link between the business and external stakeholders of all levels• Extensive board level minute taking and actions during time at all previous companies• Supervisor of new starters and administrators

Honiley, Warwickshire

• Reporting directly to the founder of a startup company within the food Procurement sector• Relied upon for the creation of all aspects of the business start-up.• Day to day responsibility of incoming queries, post and emails• Diary and email management, travel and accommodation, agenda preparation and distribution• Contract overview and proofreading• First point of contact within the business to all external stakeholders• Full ownership of day to day office management including contract negotiations, maintenance and ad hoc purchasing with flexible allowance of expenditure.

Stoneleigh, Kenilworth

• Reporting to the Managing Director, CTO and the Finance Director to take full ownership of the office structure, external contracts, Health & Safety maintenance and to offer full PA support • The first point of contact for external visitors visiting the office• Maintaining and managing budgets and expenses for complex projects and events. Reporting on financials• Collation/preparation of PowerPoint Board Packs using modern bridge link systems to Excel including distribution• Attendance and minute taking at Board and Management meetings including the follow up of actions• Event planning for regional quarterly meetings including activities and teambuilding games• Full ownership over day to day office management including contract negotiations, maintenance and ad hoc purchasing with allowance of expenditure• Chair for office People Forum• Independent note taker and witness for HR disciplinary meetings

Leamington Spa

Temporary position - Recently recruited to manage the office of Bernie De Souza, and to be his PA, Reporting to the owner, an International Speaker who coaches Professionals and celebrities my responsibilities included:• General Administration including diary management, answering all calls, creating and updating forms and spreadsheets, communicating with potential clients and existing clients, booking appointments, filing, sourcing and booking accommodation and trains• All financial tasks including creation of invoices and receipts, monitoring payment schedule, processing credit card payments, monitoring of bank statements, chasing monies

Warwick

Temporary contract - Extensive diary management for project leaders during recent Children’s Centre public Consultation period and post consultation planning; facilitator and in-meeting negotiator for council and parent groups; delivering in-house department presentations for team leaders and managing department invoices

Banbury, Oxfordshire

Temporary contract - Managing invoices incl. coding, designing/executing social media campaigns and webinars; delivering in-house department presentations and creating internal newsletters incl. gathering information from all departments and sending via MailChimp

Banbury, Oxfordshire

Temporary position - Reporting to the Managing Director, responsibilities included: Reporting to the Managing Director, responsibilities included: Managing, coordinating/delivering the European Distributor conference incl. logging all spend; organised International Trade exhibition incl. logistical planning/management for overseas transportation of machinery; organising the translation of sales leaflets; creation of Sales & Customer Service presentations and agency management

Uk

• Agenda’s, email management, editing and proofreading of contracts• Event planning and attendance for exhibitions, company Christmas parties, corporate away days with sporting activities, working with external stakeholders and suppliers, arranging seating plans and preparing menus• All Marketing of the company including magazine advert design and production, leaflet creation, branded items for exhibitions and conferences (lanyards, giveaways, bags, pens)• Management of Social media platform content and company website design and updates.

Uk

Reported to the Managing Director of the European leader in the field of sanitary products, providing unique added value my responsibilities included:• Organising the CIS Database for the 40 Sales Representatives across the UK and Ireland• Delivering general administration of the Marketing Department, improving operational efficiency • Accurately processing all requisition forms and purchase orders, and prepared invoices for the department Achievements:• Successfully managed all the training certificates, an activity originally outsourced, resulting in the reduction of costs and improvement of the overall department performance • Used strong planning and organisational skills to coordinate a large retail event hosting 100+ guests

Education record

Education record

Activities and Societies: Athletics (100m, 200m, 800m & Long jump) - Leamington C & AC Athletics Team plus Cross country

Education record

C.L.A.I.T - Microsoft Software Qualification I.B.T 2 - Microsoft Software Qualification PowerPoint course Adobe Illustrator Training.