Tracy Garcia, Mol, Cpm, Nigp-Cpp, Cppb Email and Phone Number

Partner with other contracting positions (Contract Officer and Senior Contract Officer) to meet defined business needs. Provides primary guidance and makes decisions on approach to meeting customer needs for goods, services, design and construction. Independently makes decisions in areas of defined responsibility.Procures complex and/or technical services and commodities and manages complex procurement projects. Review, edit and finalize requirements for solicitations and service agreements. Prepare, solicit, evaluate and negotiate, and award contracts. Conduct pre-solicitation conferences, facilitate and manage evaluation meetings, conduct consultant interviews, demonstrations, site visits and inspections. Conduct contract compliance activities including claims and dispute mitigation. Review, analyze and respond to protests. Assist with developing, coordinating and implementing procurement programs and policies by researching governing laws, making recommendations, evaluating current policies and practices and facilitating focus groups, surveys and special projects. Acts as liaison by providing guidance, making decisions pertaining to the application of procurement laws, policies, procedures and practices, developing and maintaining consultant and customer relationships, administering contracts, monitoring consultant performance, mediating and resolving contractual issues, facilitating meetings and offering solutions to problems.Ensure maximum value for expenditures by preparing and negotiating contracts, making contract award recommendations, conducting market research, providing cost and price analysis, adhering to and implementing regulations and policies and documenting contract activity.Lead at least one annual project for the department with assistance from other contracting positions.Perform other related duties as assigned or requested.

 Liaison between customers, contractors, and the public for contractual needs. Developing service agreements and formal contracts for departments to use for goods and services. Assisting Principal Contract Officers, and Contracting Administration to meet the needs of City departments, working both independently and as a team. Provide communication between departments and vendors to ensure understanding, accuracy, and compliance of contracts. Conducting research for availability and pricing of new products and services that could be utilized by departments. Updating the department database including vendor contact information, contract changes, contract renewals, and informational notes about contracts for reference. Collaborating with contract representatives, committee members, and subject-matter experts to determine specifications, scopes of work, and evaluation guidelines for new solicitations. Creating Buyspeed requisitions, purchase orders, and change orders for new and existing contracts. Creating correspondence for formal and informal solicitations with contractors to meet deadlines, collect legal documentation, and get new contracts in place. Publishing solicitations and accepting proposals received from vendors. Conducting pre-proposal conferences, committee meetings, kick-off meetings, and contract performance meetings to help mediate and facilitate communication between customers. Processing contract close-outs, filing, and destruction of retained records that have reached their purge date. Assisting with the development of new policies and procedures for the department to create new efficiencies for various departments. Maintaining the training file for new employees in the department for access to templates, manuals, checklists, and updated procedures. Training and developing new Contract Officers by teaching processes, guiding them on their work, and observing their processes to ensure understanding.

 Liaison between customers, contractors, and the public for contractual needs. Developing service agreements for departments to use for goods and services. Assisting Senior Contract Officers, Principal Contract Officers, and Contracting Administration to meet the needs of City departments, working both independently and as a team. Provide communication between departments and vendors to ensure understanding, accuracy, and compliance of contracts. Conducting research for availability and pricing of new products and services that could be utilized by departments. Updating the department database including vendor contact information, contract changes, contract renewals, and informational notes about contracts for reference. Collaborating with contract representatives, committee members, and subject-matter experts to determine specifications, scopes of work, and evaluation guidelines for new solicitations. Creating Buyspeed requisitions, purchase orders, and change orders for new and existing contracts. Creating correspondence for formal and informal solicitations with contractors to meet deadlines, collect legal documentation, and get new contracts in place. Publishing solicitations and accepting proposals received from vendors. Participating in pre-proposal conferences, committee meetings, kick-off meetings, and contract performance meetings to help mediate and facilitate communication between customers. Processing contract close-outs, filing, and destruction of retained records that have reached their purge date. Assisting with the development of new policies and procedures for the department to create new efficiencies for various departments. Maintaining the training file for new employees in the department for access to templates, manuals, checklists, and updated procedures.

 Printing, processing, and data entry of reports, mail, and payments. Answering incoming calls from the general public about citation inquiries, citation complaints, citation payments, complaints of parkers in residential areas, permit renewals and inquiries, and monthly parking garage payments. Mail correspondence for payment issues and other inquiries. Cash-handling counts for all payments received weekly and armored card pick-up processing. Front counter help for citations, permits, garage parking, and kiosk assistance.

 Paying invoices and processing payments for myself and other staff through PaymentNet. Processing Journal Vouchers in Advantage as needed. Logging payments and keeping balance sheets for budget tracking. Keeping track of personnel files including gathering information and materials for promotions, retirements, resignations, and new employees. Working with the City Procurement Department to update and create accounting blankets and purchase orders for outside vendors. Creating a monthly budget tracking report to keep track of the department’s annual budget and spending.

 Processing payroll through the City CMS system and submitting input information to the Payroll Department when due and inputting information into Labor Distribution to verify accounts to be charged for payroll. Creating and processing employee evaluation and creating Personnel Action Request Forms for employee merits, skill-based pay, pay changes, and department transfers, and submitting to Water Administration. Processing accounting by creating Partial Delivery and Receiving Reports for payment of invoices and credit memos and submitting these to the Accounts Payable department. Processing Journal Vouchers in Advantage as needed. Working with the City Procurement Department to update and create accounting blankets and purchase orders for outside vendors. Reviewing purchases made with City P-Cards by the supervisors I processed payroll for.

 Receiving inbound calls from customers for connection and disconnection of service, billing inquiries, questions about service, and other general questions. Completed a three-month assignment at the front counter helping customers with delinquent bills, connection and disconnection of services, billing problems, and other general questions. Completed a six-month assignment working exception, correcting meter readings for billing, processing meter exchanges, closing work orders, checking final bills for errors, sending informational letters to customers, and other daily assignments.

 Receiving inbound calls for roadside assistance from customers across the country. Dispatching service providers to customers for roadside assistance. Answering informational calls from customers about their roadside assistance from and insurance plan, vehicle manufacturer, credit card, or auto club. Assisting supervisors with employee evaluations, filing, typing reports, organizing team meetings, and general duties.

 Answering emergency calls from local residents. Answering questions from local residents on a non-emergency line. Dispatching officers to calls and in daily activities. Data entry of warrants and stolen property. Assisting other law enforcement, medical, and fire departments with calls.

 Answering calls from dealers and consumers around the country. Taking orders and answering technical questions about archery. Processing credits to dealers. Updating information and maintaining dealer accounts. Assisting in organizing Dealer Schools. Processing and maintaining customer online orders from the company website. Part-time receptionist answering switchboard, mailing invoices, transferring calls to the proper people, and general tasks that are assigned. Assisting other departments when needed such as packaging, shipping, receiving, bowline, the retail store, accounting, and supervisors.

 Trained as a cashier for back up when needed. Salesperson in apparel. Supervisor in the cash office over two employees balancing cashier’s tills, preparing cash and check deposits, keeping track of daily paperwork, opening and closure of business day, preparing change orders, filing paperwork, keeping track of sales slips, and keeping track of hunting and fishing licenses.

 Salesperson on the sales floor. In charge of the cash register, petty cash, bank deposits, and financial closure of business day. Assisting in monthly bookkeeping and creating handwritten spreadsheets before delivery to the company accountant. Data entry of gun sales and inventory.