Traci W. Email & Phone Number

Houston, Tx, Us

United States

Houston'S Museum District

Senior Accounting Staff 2015Manage the AP process. Report cash balances and bank reconciliations to the Financial Director daily for each division {Events, Publishing and Rental properties}. Ensuring accurate rental records and reporting. • Bank reconciliation (for 4 separate accounts)• Credit Card reconciliation and associated journal entries• Cash management• Journal entries • Rental deposits and associated journal entries• Wire Transfers and ACH payments• Weekly check processing for vendors• Cash application for auto debits and all electronic payments• Full AP process• 1099 reporting• Cost analysis• Audit request• Implement process changes within department• Registration for events

The Woodlands, Texas

A collaborative style to meet the demands of a new AP department set-up for the US division. Manage AP staff including work flow and invoice activity to ensure compliance with vendor:• Develop and implement policies and procedures for new department set up • Track invoice activity through vendor statements• Monitor tracking system for invoice discrepancies• Work with staff and vendor relations to ensure compliance with payment terms• Assist purchasing with tracking goods received PO’s, not invoiced• Month end close (invoice entry, accruals, GRNs, finalize invoice discrepancies)• Wire Transfers and ACH payments• Stop payments, void and reissue checks• Cash application for auto debits and wire transfers• Posting AP related intercompany invoices• Monitor vendor maintenance• 1099 reporting• Guide, train and motivate AP staff• Diplomatic approach to internal conflict resolution• Audit request• System testing

Houston, Texas Area

Review and account for the AP department by analyzing details for month end reporting and working with the team to help ensure accuracy and SOX compliance. Back up to AP Supervisor: • Reconcile GL accounts• Month-end close process for AP, including accruals • Monthly P-Card and BTA journal entries• Train AP staff• Work with AP to resolve issues relating to PO’s, Progress pays and Non-PO related invoices• Work with purchasing to resolve PO issues to ensure contract terms with vendors• Payment authorization• Vendor maintenance including banking, bank testing and set-up• Intercompany invoicing• Cash applications (AR department)• Daily deposits electronically (AR department)• 1099 reporting• Audit request• System testing

Houston, Texas Area

Accounts Payable/Billing Supervisor 2004 - 2007Work with staff to manage client and vendor relations. Oversee billing function for accurate billing information in a timely manner. Supervise AP staff for correctness in invoice entry and payment process:• Manage and train staff• Process improvement• Review processes for accuracy• Invoice and expense report tracking• Maintain vendor relations• Client contract review• Analyze job cost for special projects• Intercompany invoicing• Daily reconciliation of cash by clearing outstanding checks (treasury function)• Conflict resolution within department• 1099 reportingINTEC ENGINEERING PARTNERSHIP LTDHouston, TX Accounts Payable Specialist 2000 - 2004Processing vendor invoices. Reviewing for approvals and coding to ensure accurate records for invoice entry. Maintain department and vendor relations:• Follow guidelines set for payments within vendor terms• Handle vendor inquires and discrepancies• Meet deadlines for month-end close• Satisfy audit request• Filing