Administrative Assistant (Sca 01020)
-Responded to routine telephone request, providing information in an effective manner for information request, data request, and administrative inquiries. In addition to, preparing written responses to routine inquiries. -Maintained personnel files, staff directory, and email distribution. -Scheduled telephone interviews of prospective AW2 Advocate candidates for employment with the On-Site Program Manager, and arrange for meeting rooms.- Requisition of supplies to maintain supply inventory, check stock to determine anticipated need for supplies, placing and expediting orders for supplies, submitting request for approval. - Prepared correspondence and process as required; produce correspondence, memorandums, publications, forms, reports, spreadsheets, presentations (charts, tables, graphs, etc.) as required. -Initiated, coordinate, process, submit and track background checks for individuals. -Disseminated in-processing packet and mandatory training packet to newly hired Advocates.-Provided corrective feedback and assistance to individuals completing security and employment documents through both written and verbal communications.-Coordinated office equipment maintenance. Request equipment for newly hired Advocates and staff members. -Maintained recurring internal reports, such as yearly leave rollover request, annual employee performance appraisals, office equipment listings, first 30 day initial training records, sensitive PHI in-processing paperwork, correspondences control, and travelling plans. -Coordinated travel arrangements for annual trainings, RCC trainings, NHO trainings, and site visits. Calculate travel cost and submits a SRI Credit Card Authorization and WTC TDY Request for approval.-Reserved flight, hotel, and car reservations for travel and creates an expense authorization within DELTEK. Submits expense report for reimbursement in accordance to JTR.