Administrative Officer
Islamabad, Islāmābād, Pakistan
Performed full-time administrative support and smooth running of the Production Department under the provision of the Managing Director/CEO Performed secretarial works which include filing, typing, correspondence, and other general administrative works being assigned from time to time Maintaining office operations through receiving and distributing communications; collecting and mailing correspondence Managing the reception area, telephone inquiries, call logs, and ensuring proper documentation and data entry. Determine which are priority matters and alert the administration and executive accordingly Support staff in assigned project-based work and contribute to team effort by accomplishing related results as needed Plan and coordinate office activities and operations for a professional conference Manage calendars to schedule appointments (Book conference calls, rooms, couriers, hotels, etc.) Arranged and coordinate meetings. Prepares agenda and make arrangement for the staff or other meetings Made travel arrangements for staff To maintain and update all documents and keep them orderly complete and categorize for easy accessibility to specific records (electronic and manual) Liaising suppliers and clients regarding inquiries, quotations, and payments and keeping customers informed of order status Assist in the preparation of regularly scheduled reports Assist with the establishment, revision, and maintenance of office procedures and policies Maintains supplies by checking stock to determine inventory levels; anticipating requirements preparing comparison sheets, placing and expediting orders; verifying receipts; stocking items, delivering supplies to workstations Maintains equipment by completing preventive maintenance, troubleshooting failures, calling for repairs; monitoring equipment operation, monitoring and purchasing meter funds Familiarity with office management procedures and basic accounting principles
