Valarie Martin Email and Phone Number

• Oversee the Firm’s case management, contact management, and document management system • Manage the mail and delivery services for the office• Perform general administrative tasks such as filing, data entry, and document preparation• Support the team with various administrative tasks as needed• Oversee facility management, including liaising with building maintenance to ensure a safe and clean working environment• Complete necessary attorney licensing, business certifications and registrations, including filing required documents and submitting payment• Provide general support to clients and visitors• Maintain office equipment, inventory and supplies• Plan and coordinate office events• Process client invoices and ensure timely payment of invoices and expenses• Prepare and perform trust account reconciliations• Assist the Owner with recruitment, hiring, personnel, and general human resources operations

• Provided support to the Vice President of Advancement/Executive Director as well as to the Board of Directors of the New College Foundation as its Assistant Corporate Secretary in assisting and coordinating the Board with Committee Meeting preparations, agendas, meeting minutes, as well as supporting and coordinating some of the general office support.• Scheduled a variety of meetings with the Board of Directors, faculty members, donors and staff• Communicated new procedures and information from the Vice President of Advancement/Executive Director’s office with the staff• Assisted with communications and tracking of annual Board term renewals• Arranged Board/donor luncheons and other meetings as necessary• Keep the Director rosters/committees up to date• Coordinated new Director (board member) orientation sessions and puts together notebooks; updated materials and distributed the materials to all Directors of the Board• Served as the fiscal liaison/HR for the office; approving timesheets, leave forms, new hire forms, coordinating building needs and necessary work requests; making travel/hotel arrangements and tracking local travel/expenses for monthly expense reports• Kept banking resolutions up to date with new signature cards as required when there are new or outgoing staff or board members • Assisted with events; greeting/checking-in guests, handing out programs

• Performed high-level administrative and paralegal support to Shareholder and Treasurer • Organized, analyzed, and compiled information• Drafted estate planning, guardianship and probate correspondence and various legal documents• Corporate work for firm and clients including formation of LLCs and corporations, filing annual reports, updating minute books, annual minutes, obtaining company EINs.• Maintained superior relations with clients, counsel and other parties• Attended document signings• Arranged and organized continuing education and travel arrangements• Implemented and improved upon administrative processes for more efficient workflow• Assisted with training all new hires

• Provided high-level administrative and secretarial support to the Division Chief and two assistant state attorneys handling over 200 active 10-20-Life gun cases including aggravated assault, robbery, and murder • Scheduled meetings, hearing dates, depositions and manage court calendars• Prepared and processed a range of standard legal documents including discovery, warrants and subpoenas• Fielded hundreds of weekly phone calls from clerks, defense attorneys, detectives, and civilians with poise and competence • Assisted with staff training of new electronic case management system• Assisted with training all new hires.

• Assisted HR Director with interviews, all employee related paperwork and questions for new hires, current employees and retirees• Attended and contributed in multiple meetings and brainstorming sessions with Executive Director and various administrative staff regarding the implementation of a new secretary pool concept