Provide office and administrative support, by restructuring and implementing new processes as well as improving outdated technology and operating procedures. Codified and identified areas of operational deficiency in administrative processes and implemented new operating procedures that are more streamlined, resulting in better time management for the office as well as a positive increase in efficiency and accuracy with management and employee productivity.Upkeep of physical files and organized digitized records for easy updating and retrieval by management.Analyzed and solved multi-faceted problems that have affected business initiatives at the Self-Storage facility with the occupancy rate dropping to around 73%.Assist with employee recruitment strategies, which has included creating position spec, job postings, candidate tracking documents, candidate interview questions, and the scheduling of candidate interviews.Perform research such as setting up security cameras and tenant privacy laws, understanding website ADA compliance laws, and help with special projects as needed.Occasional travel to check on the properties and to aid with any property issues.Supply general office and secretarial support including, answering phones, sorting mail, and ordering supplies.

Valerie is well known in executive search and in-house recruiting circles. With her 10+ years in executive search, she has established herself as a standout in the depth and breadth of knowledge she holds on the support side of the business. Search is a highly specific industry, and the learning curve is steep and long. Those who have worked in search understand that longevity in the field says a lot about expertise. Prana’s business requires a Partner with Valerie’s experience and background to successfully run the Admin practice. She brings ideas to Prana concerning approach and pitch and develops our business development plans with her hefty Rolodex of recruiting industry contacts. Her client approach is clean and organized to get things moving quickly. She knows how to talk to our clients at their level, allowing them to understand the difference between using Prana and using a temp agency. She helps to give our clients a thorough understanding of their needs and, just as importantly, the ability to fill that need effectively with team members who are particularly suited to a client’s workload, search style, and personality. Valerie is an effective go-between with our clients and our team members and has the skill to solve complex issues as they arise. Our clients and BD contacts report how much they enjoy talking to Valerie about Prana and how great she is with client contact, follow up, and follow-through. Valerie is also skilled in support-level recruiting, which is a side service offered to our executive search and financial services, clients.

Provided project and business administration support to the firm’s Partners, the local and national search teams, and the Corporate Controller.Ownership and management of executive search assignments through the search lifecycle, generally involving between 5-15 searches, 10-20 clients, and >50 candidates, which included heavy and complex scheduling and coordinating of phone calls, video, and/or in-person meetings/interviews between the Partners, clients, and candidates, heavy document preparation, formatting, editing, proofreading, and binding of candidate presentations, position specifications, progress reports, confirmation letters, and business development proposals.Set interview expectations with the Partners, clients, and candidates, which included confirming interview date(s), time(s) and location, travel arrangements for air, lodging, and transportation, ensured that all parties had the necessary documents and contact information before the interviews, ensuring for a positive interview experience.Coordinated and ensured candidate confidentiality in instances where multiple candidates would be meeting with a client on the same day and location.Extensive use of company database to follow and track new, current, and former candidates, clients, tracking of BD meetings, and updates to company organization changes or office relocation.Prioritized and managed complex, confidential matters, and relieved the Partners of administrative details on multi-dimensional projects; operated with the Partner’s complete confidence assuring discreet handling of corporate business.Collaborated with the Corporate Controller by sending weekly packets which included receipts and expenses from the Partners, Associates, candidates, office expenses, and vendor invoices; helped track down missing receipts for billing reconciliation; deposit incoming checks, processed checks for office and vendor invoices, candidate reimbursements, and TSP employee paychecks.

Supported all administrative components during the lifecycle of a search by coordinating all interviews between prospective executive-level candidates and Yahoo’s executive team.Prepared complex and detailed interview schedules for all executive candidates, which involved heavy communication and calendaring with Yahoo’s executive team and support staff.Provided the executive candidates with their interview schedule and reinforced all logistical details such as travel itineraries, directions from hotel/airport to Yahoo, attire, timing (travel between buildings/conference rooms), Yahoo’s campus map, and executive bios and contact info for the interviewing committee.Greeted all executive candidates ensuring that they received an outstanding first impression of Yahoo. Managed onsite interview coordination for executive candidates, which included: shuttling candidates to the right buildings and conference rooms; the Yahoo interviewers arrived on time and at the correct meeting location, set up video meetings/phone interviews, ordered and arranged for delivery of food and beverages from URL’s Cafeteria, ensuring the candidates had an excellent interview experience.Participated in the weekly new hire orientation and Yahoo’s Summer Intern new hire orientation which included, collection of onboarding paperwork, I-9 document verification; collaborated with HR Global Management Operations team and new hire employees who had incorrect or missing new hire paperwork, ensuring compliance of all documents.Arranged for all executive new hires to have a personal one-on-one new hire orientation experience which included collecting new hire paperwork and I-9 verification, private meetings with the Benefits and Human Resources managers, coordinated with IT and the Facilities departments ensuring the executive's phone line and their office and/or desk was set up, and the company issued mobile phone and laptop were configured and ready on their first day.

Provided project-related and business administrative support to the consultant and the search team in all aspects of the search process including heavy scheduling and coordinating of candidate and client interviews and meetings.Responsible for all administrative facets for each search assignment, generally involving between 5-10 searches, 10-15 clients, and >30 candidates at one time. Managed relationships between the clients and candidates in a high-paced environment which included complex and multi-dimensional scheduling and all aspects of travel coordination. Ensured client and candidate satisfaction by professionally managing and communicating all administrative aspects during each phase of a search.Prepared, maintained, and updated documents created for clients including candidate profiles/presentations, search progress/status reports, position specifications, confirmation letters, and business development proposals.Supported the search team with account management that included consultant expenses, client invoices/receivables, and other financial reports.Planned and organized workflow to ensure an accurate and logical organization of files, documents, and records, effective control of forms, and confidentiality of files. Disseminated information to the appropriate parties in a timely manner.Worked on the event planning committees for the summer outings and holiday parties for both the San Francisco and Menlo Park offices.Contributed to the office by providing reception relief and back-up support to the Executive Assistants and their teams.Awarded the Heidrick & Struggles 2007 Partnership Spirit Award for the San Francisco office.

Greeted high-level and confidential candidates, clients, and visitors. Provided administrative support and relief to EA’s and search teams.