Pam Vance Email and Phone Number

Handle highly complex scheduling for onsite and offsite meetings. Manage multiple schedules, travel arrangements, and end logistics for several related councils. Work with SIGMA HRM to validate time for employees and enter travel expenses. Edit documents coming out of the Marketing and Outreach Division. Member of the Training Advisory Team that plans internal training for the DNR.

Division Secretary to Targeted Services Division. Schedule meetings with internal/external groups for the Director and help remind him of same meetings. Lead secretary on Policy Issuances. Edit policies to guarantee there are no errors or ADA-compliant problems and track them through multiple stages on their way to becoming official. Edit all documents coming from the three sections in Targeted Services. Track all documentation thru signature process and follow-up on overdue material with an Access Database. Create and maintain filing systems. Audit time for Dislocated Services, and backup timekeeper for other two sections. HR liaison, active in hiring process. Plan travel and process vouchers. Order and stock copier and office supplies for the Workforce Development Agency.

Provide administrative support to two managers and 10 staff members, as well as backup support to the division director. Schedule meetings and reserve rooms using Outlook Calendars and outside sources. Prepare meeting agendas, take minutes and keep records of meetings. Edit and format all correspondence and documents produced by the division. Create and edit forms and documents in Adobe, Word and Excel. Use computer to produce a variety of documents, as well as for research and reference. Considered an agency authority on preparing policy issuances to guide Michigan Works! Agencies. Policies need to be flawless and go through multiple steps on way to becoming official. Eliminate errors, and track policies meticulously, so they can be made official, as quickly as possible. Order office supplies for division and keep supply room stocked. HR liaison for division and audit time in DCDS. Sort, screen and distribute incoming mail. File records for all programs, maintain files. Use Versatile to create files for the Record Center and to keep archived files current and detailed. Keep personnel files on employees. Schedule time wisely to see that everything is done by its due date.