Vanessa Grimaldi Email & Phone Number

Woodcliff Lake, Nj

Provide administrative support for five Directors of Market Access & Reimbursement Services Group in areas of calendar management, document preparation, expenses, travel arrangements and maintain vacation logs. Monitor department budget allocations of $10M for reimbursement and patient assistant services and generate weekly reports. Maintain budgets through existing purchase orders; create new purchase orders, accruing monies for future invoicing and accruals for fiscal year. Plan and coordinate corporate luncheons and special events for related on and off-site meetings. Review and respond to requests for contracts, statements of work and master service agreements Follow up on various projects to ensure their completion date and deadlines are met. IE, weekly reports, status updates, meeting follow-up, requests for information, projects, programs and events.

Provided superior support to three Principal Engineers, which included, but not limited to, correspondences, review of legal documents, financial management, events/logistic coordination, travel, expense and management of their calendars’. Screened calls, took messages, distributed and/handled mail/email. Triaged inquiries as appropriate or gathered information for follow-ups and leads. Handled all A/P, A/R issues and ordered supplies for the company’s NY and CA offices.

Oradell, Nj

Provided diverse administrative support to the Vice President, IE, phone support, scheduled/organized travel arrangements, processed expense reports, correspondence, prepared weekly reports, and organized activities such as department meetings, company barbeques and charity events.) Drafted, edited and proofread executive level documents prior to distribution. Prepared research assist with the relocation of new employees and liaise with outsourced vendors (for human resources, benefits, real estate agents, etc.) Took minutes at meetings, distribute edited notes, and follow up on action items.

Ramsey, Nj

Provided the Office with administrative support and managed complex schedules including internal / external meetings and estimates for Landscaping firm. Developed and settled contracts while mitigating risk in accordance with company objectives; handled preparation and negotiation of service agreements and relevant fair market values; organized contract proposals, pricing, incremental sales and profitability evaluation; Created contract language according to company policies and compliance. Awarded “Employee of the Month” several time for increasing sales 15% over six months. Managed all aspects of billing, A/R & A/P, general ledger postings and payroll processing. Assisted with the interviewing, hiring, training, performance evaluations, salary increases and promotions

• Reviewed charge backs, prepared account reconciliations and filed freight claims for Wal-Mart and other accounts.• Researched claims, shortages and requested and reviewed all supporting documents.• Assisted Accounts Receivable and Order Management with the investigation of payback denials

Chestnut Ridge, Ny

Answered and routed high volume of phone calls Maintained conference room reservation system, set up video conferences, WebEx and catering needs. Prepared formal quotations, proposals (bids), leases and rentals for Government and Commercial customers. Provided heavy customer support via email and phone for eight Field Reps. Assisted, researched, reviewed and approved new and current customers for credit account, with approval from the Credit Department. Assisted in special projects which included, but not limited to, prepared detailed itinerary and compiled documents for related meetings for VP’s and Sales Engineers, researched international or domestic destinations, arranged travel arrangements and assisted with expenses. Awarded “Best Customer Service Representative” for 2006.

Ramsey, Nj

Coordinated heavy scheduling of meetings and events, included coordination of dates and times, location, food preparation and reminders. Handled a broad scope of internal processes encompassing the daily management of, billings, collections, reconciliation, general ledger and month-end-closings with a main focus on accounts receivable functions. Managed calendars and complex scheduling for 15 Real Estate Appraisers