Vanessa Ruddell Email & Phone Number

Mississauga, Ontario, Canada

Mississauga, Ontario, Canada

Manage half a million SF of Industrial space Leadership of Building Operator and site staff including electricians, HVAC technicians, plumbers and grounds maintenance staff.Annual budget preparation.Successfully outperformed company expectations to achieve Boma Best Bronze and Silver in 2021 and 2022.Maintain strong relationships with tenants and contractorsComplete tender process for contracts and capital projects such as tenant build-outs, roof replacement, asphalt replacement, HVAC, lighting, and LandscapingPlan, schedule and report on construction projects and build-outs. Maintain properties in accordance with the budget, monitor expenses, report on variances and reforecast quarterly.Review and approve accounts payable to comply with budget and prepare monthly accruals.Collaboration with property administrator to review accounts receivable and provide direction.Review and approve annual operating cost pre-bill calculations and year-end reconciliations.Resolve tenant and contractor inquiries, requests and concernsConduct move-in/move-out inspections and ensure vacant space remains marketable and in ready condition.

Vaughan

Manage half a million SF of industrial and office space.Leadership of Property Administrator, Building Operator and site staff including cleaners, electricians, HVAC technicians, plumbers and grounds maintenance staff.Prepare annual budgetsMaintain strong relationships with tenants and contractorsComplete tender process for contracts and capital projects such as roof replacement, asphalt replacement, HVAC, lighting, and LandscapingManage capital projects worth over $1MilCommunicate with municipalities regarding by-laws, permits, and taxes as neededPlan, schedule and report on construction projects and build-outs. Maintain properties in accordance with the budget, monitor expenses and report on variances monthly.Review and approve accounts payables to comply with budgetReview and approve annual operating cost pre-bill calculations and year-end reconciliations.Review and approve lease entries to ensure accuracy and billing set upResolve tenant and contractor inquiries, requests and concernsConduct move-out and move-in inspections

• Resolve tenant and contractor inquiries, requests and concerns.• Prepare annual budget• Monitor expenses and report on variances monthly• Assist with tender process for preventative maintenance contracts and operational work.• Assist with planning, scheduling and reporting on Landlord’s Work and Tenant Improvement projects.• Maintain properties in accordance with the budget• Review and approve invoices to comply with budget• Assist in preparations of annual Operating cost pre-bill calculation and year-end reconciliations

• Completed tender process for preventative maintenance contracts and operational work• Assisted with planning, scheduling and reporting on Landlord’s Work and Tenant Improvement projects• Assisted with annual budget creation• Assisted in preparations of annual Operating cost pre-bill calculation and year-end reconciliations• Resolved tenant and contractor inquiries, requests, and concerns• Collection of rents and arrears and reporting monthly• Processed invoices and coded to comply with budget• Processed mileage and expense claim forms for facility services and managers• Tracked and distributed lease documents• Monitored and tracked vacant unit utility accounts

Resolve tenant inquiries, requests, and concernsPrepare correspondence to tenants.Collection of Rents and Arrears and process daily deposits.Process invoices and code, to comply with budgetAssist in preparations of Annual BudgetsAssist in preparations of annual Operating cost pre-bill calculation and year end reconciliations.Assist with planning, scheduling and reporting on capital projectsComplete tender process for preventative maintenance contracts and operational workConduct move in and move out inspectionsCreate and maintain Purchase Orders in InfoTracLiaise with tenants and contractors as required or directedLiaise with city officials when necessary regarding permitsMonitor and track vacant unit utility accounts.Reception duties when required.

Lease administration, both new and renewalsResolve tenant inquiries, requests, and concerns.Accounts payable and receivable procedures.Process daily bank deposits and reconciliations.Collection of Arrears.Assist in preparations of Annual Budgets.Assist in preparation of annual Operating cost pre-bill calculation and year end reconciliations.Reception duties

Answer resident inquiriesData EntryPrepare memos and notices to residents.Accounts Receivable/Payable

Maintain guest services database.Dispatch security and maintenance personnel.Direct customer relations. Delivered guest services programs. Ie. Strollers and wheelchairsAdministrative duties as assigned.Maintain secure cash control.