• Acts as the subject matter expert on employment agreements, providing guidance on new contracts, averaging agreements, and legislative requirements. • Administers Calian's benefits programs and ensures compliance with the plan. • Leads HRIS database (SAP) improvements, ensuring data accuracy and timely processing of employee records. • Supports compliance with accessibility legislation, federal contractor programs, and permits. • Assists HR Management in acquisitions, focusing on system requirements and integration. • Consults on company policies, procedures, employment standards, and regulations. • Analyzes data to drive decision-making and process improvements, ensuring a consistent employee experience. • Manages complex WSIB claims and leaves of absence (LOA), overseeing until closure. • Ensures legislative compliance across Calian’s operational regions, aligning practices with company policies and values. • Provides HR support in employee relations, training, and confidential document processing. • Leads HR projects and process improvements with the team. • Maintains collaborative relationships with customers, demonstrating patience and respect. • Acts as a point of contact for inquiries via email, phone, or in-person. • Supports corporate health and safety programs and initiatives for employee well-being and compliance.

Serving as the administrator for the human resources department, the Senior Human Resources Assistant assists with the administration of the day-to-day operations of the human resources functions and duties. The Senior HR Assistant carries out responsibilities in some or all of the following functional areas: HRIS, processing employment information, maintaining confidential records, responding to inquiries, assists in informing new employees of human resource policies and programs as needed, reporting, administering benefits and Calian's security requirements.The Senior Human Resources Assistant helps with the implementation of services, policies and programs through HR; reports to the Manager, HR Services and assists company managers with HR issues. The Senior HR Assistant mentors other HR Assistants, reviews processes and procedures and takes with lead with various SAP initiatives.The Senior Human Resources Assistant contributes to the accomplishment of Human Resources practices and objectives that will provide an employee-oriented company culture that emphasizes quality, continuous improvement and high performance.

Human Resources:Perform the full cycle of recruitment for all positions which includes the development of job descriptions, posting, Interviews, references, offers and onboarding.Conduct exit interviews and ,report trends to management. Complete administrative processes for new hires, leaves, terminations, transfers, promotions etc, Coordinate immigration support activities.Develop and implement systems and procedures for accurately managing employee flies, HR documents Including HRIS.Assist with the Implementation of HR initiatives, programs, and policies.Payroll:Process full-cycle salary and hourly payroll using Deluxe Time and Attendance and Deluxe Payroll softwareAdminister Group Benefits Plan and Group Retirement Plans including educating and onboarding employees into plansEnsure compliance with federal and local regulationsMaintain accurate employee data in necessary systemsReview time and pay reports, following up on outstanding/missing information, as requiredRespond to payroll inquiries in a proactive and timely mannerCreate final pay cheques and Records of Employment for terminated employees or employees on a leave of absence, as required by Provincial laws

Partnered with employers in hiring staff to mitigate recruiting risks. Participated in the full recruitment cycle with clients, which included the development of job descriptions, postings, interviews, references, offers, and on-boarding. Prepared employers for difficult employee conversations. Assessed client’s needs to recommend processes to prevent and manage situations as they arose.Proactively served employers by establishing appropriate policy and management practices.Developed employee policy handbooks, ensuring legislative compliance.Created processes including employee orientation and onboarding to improve individual and team effectiveness and retention. Reviewed and advised on benefits management.

Provide support on all HR administration and to provide administrative support to the Business Manager and Executive Director;Maintain the HRIS database;Coordinate and maintain the recruiting and on-boarding process set out by the PMFRC;Demonstrate ability to balance multiple priorities while maintaining a high degree of accuracy and attention to detail in a team environment;Assists in the preparation of updates and recommend/revise Human resource Policies and procedures;Co-ordinate and process benefit programSupport Supervisors in Human Resources Management challenges;Advanced working knowledge of Excel and Word.Adhere to all PMFRC policies and procedures including policies regarding privacy code and confidentiality.Participate/assist with all special events when required

Help facilitate the implementation of policies, participate in the recruitment, selection and orientation of new Team Members, coordinate wellness and disability management processes and manage scheduling for all store Team Members using the time and attendance system. Help leaders plan and execute team meetings and events, administering the Team Member uniform program and working with the Royal Service Academy to coordinate and track training program completion.Take initiative and work well with minimal supervisionHave excellent time management and problem solving skillsHave strong computer skills including experience using Microsoft office; and an ability to learn and use new technologyHave excellent written and verbal communication skillsWork with a high degree of confidentialityEnjoy working with peopleBe respectful, upfront and act with integrity

Provide advice/guidance to leaders on the issues concerning associates and assist them in findingresolutions. Ensure associates are provided opportunities to express themselves by having regularly scheduled staff conferences with notes taken, posted, followed up on and communicated back to the associates. Respond to all inquiries from associates and consult with management team to address the issues raised, escalating serious concerns to the Human Resources Manager.Manage the unit level administration of all Human Resources related programs and activities for theassigned unit(s), including recognition/celebrations of associates that assist in building a culture ofengagement. Manage local Human Resources administration responsibilities, i.e. CTBR’s, associate files, roll out of corporate communication, payroll and timekeeping, etc. Refer associates to the HRSC or Program Providers for information on corporate programs or questions on eligibility, benefits, pensions, WSIB and the updating of personal information affecting these programs.Assist management on responding to associate performance improvement (PIP), disciplinary, andtermination issues. Consult with Human Resources Manager on related issues, and refer more complex issues as required. Administer the tracking of the program.Coordinate and participate with management in the recruitment and selection process, includingscreening candidates, administering tests, participating in interview process, checking references,preparing/presenting offers of Employment and coordination of onboarding, etc.Ensure all associates work in compliance with all laws and regulations and attend and complete allrequired health and safety training, report all accidents and take every precaution reasonable to ensure personal safety and the safety of others. Perform other duties as required.

Management of ADP Workforce Now (time and attendance)Administration of benefits for all Canadian employeesLiaise with benefit providers and assist in the ongoing maintenance of the Employee Benefit SummaryParticipate in an employee focused new hire orientationMeet with eligible employees to review enrollment and participation in company benefit programsProcess leaves (short term, long term, maternity/child care)Management and administration of HRIS (PeopleSoft 8.0) (new hire, payroll, benefit information, etc.)Absence reporting for payroll purposesDistribution of internal job postings via emailPersonnel file maintenanceParticipate in the organization of company eventsServe as a backup in reception; answering all incoming calls and screen in an effective mannerGreet and direct all visitors when in the reception areaLiaise with other Skillsoft officesBuilding relationships and supporting a stable, harmonious and motivating workplaceAll other responsibilities as necessary

Reporting directly to the Managing Director and working in partnership with the Program Coordinator, provides an advanced level of administrative support, coordination and a variety of Council projects and programs. Duties and responsibilities include answering telephone and emails, greeting clients and visitors, performing complex administrative tasks which may involve matters of a confidential nature requiring thorough knowledge of the practices and procedures of the organization's policies and programs.Responsible for researching and compiling information, preparing and proofreading documents and correspondence as guided by general organization practice, assisting in the coordination of meetings and events ensuring deadlines are met, independently researching and compiling information for scheduled reports and special assignments including online learning platforms.Additional duties include identifying key community organizations, building links for collaborative work and information sharing, updating databases and web content as required, conducting research and analysis of relevant information, discussion and data generated, ensuring timely preparation of information and other written documents and material as required for project implementation and engaging in other activities as assigned by the immediate supervisors.

Coordinate the Safety Start Program and other various Special Projects of Safety Services New Brunswick.Provide administrative services as part of the administrative team.Miscellaneous duties such as: assisting with answering incoming calls through main switchboard, processing registrations, filling in for reception desk, assisting with annual conferences or other events, assisting in membership drives.

Responsible for coordination of translation requests - sending and receiving translation requests for our unit and other sections of the Division;Content review of emails, memos, booklets, forms, newsletters and letters in both official languages - This includes language review, editing, and formatting of translated content; Release (electronic and paper) of emails, memos, booklets, newsletters and letters internally and externally to employees of the Province of New Brunswick pertaining to changes and updates to employee Pension and Benefit information; Verified that all employer contact information is accurate and as up to date as possible in our database to ensure that participating employees within all organizations receive information regarding Benefit and Pension updates and changes on a timely basis - Liaison with Provincial Government employers in order to effectively manage internal Pension & Insured Benefits Administration System (HRIS); Data integrity and preparation of distribution specifications with subject matter experts within our Division;Responsible for tendering process - involved in the preparation of document printing specifications with subject matter experts within our Division;Liaison with Printing Services (Supply and Services) and outside printers for printing projects such as: booklets, reports, newsletters, pamphlets and letters;Committee support back up for the formal pension and insured benefit committees.

Performed administration of program proposal process, received, logged, and distributed incoming mail and fax messages, coordinated translation requests, and ensured the procurement/maintenance of office supplies and equipment;Managed documentation center (cataloguing and storing), coordinated reservations/rentals for staff and Committee members, and prepared, formatted and designed documents (occasionally edited documents), including PowerPoint presentations;Acted as receptionist, accounting clerk backup, and worked on projects as assigned;Ensured procurement/maintenance of office supplies and equipment;Worked independently with general filing and records management, ensured that updates to key administrative databases were performed - filing system, mailing list, various distribution list, program proposals.

Provided human resources support to the organization. This included but was not limited to: processing employment information, maintaining confidential files and records, and responding to inquiries for both the Human Resources and Payroll departments;Prepared & distributed a variety of documents, including contracts of employment, hire packages, orientation packages, acknowledgments & employment confirmations;Obtained and verified information for inclusion in employee records, administered benefits and provided guidance for those filling out government security clearances, and ensured follow-ups with managers for clarification or for missing information;Set-up and maintained confidential files and records, which included: personnel benefit performance evaluations, employment history and training. Confidential files were prepared and placed in filing system (electronic and manual). Also conducted employee orientations for newly hired employees;Updated company organization charts and maintained the Human Resources Information System database (SAP) ensuring a high standard of quality. This included assisting with HRIS system testing;Kept employee records up-to-date by processing employee status changes in a timely manner; responded to inquiries from employees concerning benefits information, payroll, HR policies and procedures and other matters. This involved working directly with the Payroll staff to ensure that all banking and personnel information is correct;Prepared and maintained reports for management, as necessary or when requested. Remained current on any benefit plan changes, all HR policies, procedures and forms, on legislation for all provinces in which the company does business.

Used PWGSC's financial application; this including word processing and spreadsheet programs.Performed financial transactions such as acting as accounts payable and accounts receivable;Had the ability to set priorities and to be task oriented;Prepared reports for upper management and directors, as well as replied to requests for information;Was integral in the planning, administering and tracking of government projects;Used accounting operations such as auditing, working with accounts receiving or accounts payable;Conducted inquiries and research to resolve financial issues;Researched and analyzed financial data.

Arranged personnel information databases, prepare reports; respond to inquiries regarding personnel matters;Arranged for advertising and posting of job vacancies, screen job applicants, and conduct reference checks;Stored, updated and retrieved personnel related data, provided information to the staff and the general public, and maintained a registration systems, records and files;Contacted tentative candidates to arrange interviews & maintaining schedules;Formatted & edited documents, screened resumes and e-mails.