Vicki Ballestero Email & Phone Number

Oregon, United States

*Event Operations*• Conduct research on potential venues and vendors• Source and negotiate with catering vendors, ensuring dietary requirements and preferences are met. Coordinate menu planning, and finalize food and beverage orders.• Arrange reliable transportation for attendees and core team, including shuttles and private rental cars.Ensure transportation schedules align with event timelines.• Book and manage hotel room blocks for event attendees and core team. Handle special accommodation requests and troubleshoot issues.• Source, negotiate, and manage rentals for event equipment, such as A/V gear, furniture, and floral arrangements. Ensure setup and teardown is in accordance with event schedules.• Maintain organized files and records of all event-related documents.*Communication Management*• Draft and send clear, concise, and professional emails and communications to attendees and vendors.• Create and send event invitations and follow-up communications as needed.• Manage multiple email inboxes for events.*Graphics Design*• Design event-related materials using Adobe InDesign and Canva.• Ensure all materials adhere to the company's branding guidelines.• Collaborate with printers and other vendors to produce quality materials on time.*Financial Tracking*• Track and manage receipts and expenses related to all event activities.• Handle vendor payments, reimbursements, and invoicing.

1. Calendar Management• Maintained and updated the calendars of two C-Suite executives, ensuring alignment with organizational priorities.• Proactively scheduled and confirmed meetings, appointments, and events with internal team members and external stakeholders.• Ensured there are no scheduling conflicts and manage any adjustments as needed.2. Multi-Calendar Coordination• Coordinated and managed complex scheduling across multiple calendars, including those of board members, team leads, and external partners.• Utilized scheduling tools and software to facilitate efficient meeting planning and bookings.• Ensured all required participants are available and briefed ahead of time.3. Inbox Management• Monitored and managed the executives' email inboxes, prioritizing urgent matters• Filter and organize incoming communications, flagging important messages and filtering out spam or less critical emails.

• Provided comprehensive administrative support to a C-Suite executive, including managing their calendar, scheduling meetings, and handling personal tasks.• Maintained and updated the HubSpot contacts database, ensuring all information is current, accurate, and well-organized.• Added new contacts, updated existing records, and managed segmentation and tagging of contacts for targeted communications.• Transcribed written meeting notes and uploaded them to a cloud-based storage system, ensuring they are accessible and organized for future reference.• Collected, and organized receipts on a monthly basis, ensuring all expenses are accurately recorded and categorized.

• Collaborated with event managers to gather necessary content and incorporated it into playbooks.• Ensured all design work, including playbooks, and digital graphics, adhered to the organization's branding guidelines.• Maintained consistency in color schemes, fonts, logos, and other brand elements across all materials.• Prepared and finalized files for print or digital distribution, ensuring they met project requirements.• Communicated effectively with team members and clients to ensure alignment and address feedback.

Albany, Oregon

*faculty position2020 ONPA Collegiate Contest winner (2nd and 3rd place for Best House Ads category)1. Client Acquisition:- Solicited new advertising clients from area businesses using phone and email outreach.- Developed and maintained relationships with prospective clients to grow the advertising client base.2. Client Advertising Services- Facilitated requests for display and classified advertising from area businesses, campus organizations, and advertising agencies.- Assisted clients with ad placement and ensured their requirements were met.- Coordinated the billing of advertising clients on a monthly basis.- Ensured accurate and timely billing and followed up on outstanding payments.- Maintained files of current and past display ads, billing records, and contact information for past, current, and prospective clients.3. Team Collaboration:- Staffed the advertising/marketing desk and greeted visitors and clients- Provided information about The Commuter Office and handled inquiries regarding advertising opportunities.- Worked cooperatively with other staff members and/or work-study students in the advertising department.- Facilitated a collaborative work environment and provided support to team members as needed.- Ensured the office was well-stocked with necessary materials and equipment.- Met all applicable deadlines for weekly publication to ensure ads are placed accurately and on time.- Coordinated with the editorial and production teams to align ad schedules with publication timelines.

Uk / Us

Designed, developed, and maintained different websites ranging from blogs to company websitesCreated and printed business cards and letterheads.Worked closely with clients to ensure quality service.Used HTML, javascript, Adobe Photoshop, Microsoft Office.

Lebanon, Oregon

1. Ad Campaign Strategies- Generated online sales for four different stores by developing and executing effective ad campaign strategies.- Structured and implemented online marketing campaigns, including Cost-Per-Click (CPC) campaigns.2. Tracking and Reporting- Tracked and reported on success metrics, including audience reach, engagement, and conversions.- Used analytics tools to measure the performance of campaigns and provide actionable insights.3. Search Engine Optimization (SEO):- Optimized website content to improve search engine rankings and drive organic traffic.- Conducted keyword research and implement SEO best practices.4. Marketing- Managed and grew social media channels by creating and posting engaging content.- Monitored social media trends and competitor activities to enhance marketing strategies.- Segmented audience lists and sent major email campaign initiatives using Constant Contact.- Developed and executed email marketing campaigns to drive engagement and sales.5. Graphics Design- Collaborated with the advertising team to develop landing pages, banners, and content photography that aligned with campaign objectives.- Developed, curated, and managed content across various digital platforms, ensuring consistency in brand messaging.Achievements* Maintained Facebook, YouTube, and Pinterest social media networks, increasing likes and followers by 60%* Reduced Bounce Rate on Research Mannikins by 74.22%* Increased online revenue by 65.24% in 9 months compared to the previous year.

Lebanon, Oregon

1. Website Updates and Maintenance:- Regularly updated and maintained 4 websites using the Magento and osCommerce CMS platforms to ensure content is current and relevant.- Performed routine checks and updates to maintain optimal performance and user experience.- Provided technical support and resolved user-reported problems promptly.2. Front End Development:- Developed and enhanced the front end of the website using HTML, CSS, PHP, and JavaScript.- Ensure the website is visually appealing, user-friendly, and responsive across devices.- Created and optimized web graphics to ensure fast loading times3. Back End Development:- Managed and developed back-end components to ensure robust functionality and seamless integration.- Implemented efficient database management and server-side scripting.

Albany, Oregon

* Created and distributed fliers and marketing material for open houses, new listings, price changes. * Handled incoming and outgoing correspondence, including mail, email and faxes.* Used Facebook and LinkedIn to advertise listings, as well as brand marketing.* Designed and mailed brochures and newsletters.* Received and recorded cash receipts, check invoices, and vouchers as well as reconciled records of bank transactions and finances.* Utilized multiple computer applications such as Excel, Power Point, Word, Outlook, and Publisher to create charts and fliers.

Corvallis, Oregon, United States

1. Front Desk Duties- Greeted and directed visitors, ensuring a welcoming and professional reception. - Managed a multi-line phone system, handled in-person requests for information, and screened incoming calls.- Served as the first line of customer support, addressing inquiries and escalating critical issues to appropriate agent.- Secured the building at the close of each day, ensuring all entry points are locked and security protocols are followed.- Created and managed a monthly on-call floor schedule for agents, ensuring proper coverage and communication.2. Daily Office Operations- Performed office operations, including filing, photocopying, scanning, and handling mail.- Maintained office supplies and ensured the workspace was organized and efficient.- Provided 1:1 support for multiple computer applications, assisting staff with setup and troubleshooting as needed.3. Graphics Design and Advertising Assistance- Created and printed a 4-page weekly office newsletter, distributing it both physically and digitally to 60 real estate agents across two offices.- Helped organize various events such as open houses, career nights, work potlucks, and parties.- Planed and executed an annual Luau for agents, their families, and local business vendors, successfully drawing approximately 120 people.- Created open house fliers for multiple real estate agents.

Albany, Oregon

• Entered new patient profiles and prescriptions into medication input software system.• Greeted patients and provided friendly customer service at prescription drop-off and pick-up counters.• Interfaced closely with 3 pharmacists, pharmacy technician staff, and patients in a professional manner to safely and accurately dispense medication.• Proficiently processed and dispensed oral and electronic prescriptions.• Demonstrated knowledge of HIPAAA Privacy and Security Regulations by appropriately handling confidential patient information.• Resolved patient issues diplomatically and expediently to ensure customer satisfaction, always keeping patient confidentiality a priority.

Bachelor Of Science - Bs, Human Resources Management And Services

Associate'S Degree, General Studies, 4.0

Certificate, Pharmacy Technician/Assistant, A Top 5%

Medical Office Assistant/Specialist, 4.0

Coursework in Interpersonal Communication, Basic Coding, Medical Terminology, Medical Insurance Procedures, Anatomy and Physiology, Drug.

Btec Hnd, Design And Applied Arts, Merit

Studies in Illustration, Photography, Graphics Design.

Education record