Theoni Velkou Email & Phone Number

Greece

Athens, Attiki, Greece

- Interior Design and Decoration of the apartments- Marketing of rentals to grow reservations, supplying ads with exceptional pictures and descriptions.- Maintenance of the calendar of reservations to prevent double-bookings and view upcoming rentals.- Monitoring of the housekeeping and restocking necessities.- Check-in by providing house useful information & rules to new guests.- Performance routine and emergency maintenance on the property.

Athens, Attiki, Greece

Greece

Administrative & organizational support to the General Manager by:• Maintaining GM’s schedule: meetings & call arrangements, organization of the travel schedule and proceeding of all the needed arrangements, participation to congresses • Drafting letters & documents, following-up on actions agreed on behalf of the GM, • Collecting data & preparing reports on a monthly basis (Region Business Operations, HCP Sponsorships, Expenses Reports)• Organizing & making arrangements for all committees, LT, area GMs & EMEA region meetings, by also developing the agenda, thus supporting their effective implementation.• Being responsible for the filing & maintenance of agreements and the administrative issues related to the legal statutory issues.Communication Coordinator for the internal/ external communications by:• Organizing company events & coordinating all key arrangements to ensure the communication of the proper corporate identity, internally & externally.• Coordinating the adaptation & translation of marketing materials for use, collaborating with the Astellas HQ Communication Team, as well as with external agencies and relevant marketing stakeholders.• Acting as a liaison with Astellas (GM, Product Management, Sales and Marketing) & external providers to secure the proper development & dissemination of all related corporate materials (i.e. Press Releases, Publications, Newsletters, CSR Reports, events materials).• Supporting the development, the successful implementation & dissemination of all Internal Communications to promote employee engagement, thus being aligned with the key strategic goals of the company. • Producing company presentations and corporate materials for congresses and workshops.• Maintaining the corporate website [Astellas Greece, Cyprus & Malta Corporate Website Redesign: www.astellas.com/gr (May – July 2019)]

Greece

Main areas of responsibility:• Complete a broad variety of administrative tasks for the CEO including: 1. managing an extremely active calendar of appointments 2. completing expense reports3. composing and preparing correspondence, which could also be confidential4. arranging complex and detailed travel plans, itineraries, and agendas5. compiling documents for travel-related meetings• Plan, coordinate and ensure the CEO's schedule is followed and respected.• Communicate directly, and on behalf of the CEO, with Board members, staff, and others, on matters related to CEO's programmatic initiatives. • Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response. • Work closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.• Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company. • Participate as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings.• Coordinate the agenda of senior management team meetings and off-sites, and all staff events.• Facilitate cross-divisional coordination of travel and outreach plans. • Work with the Strategic Initiatives team in coordinating the CEO’s outreach activities.

Greece

• ExCom schedule/calendar coordination; meeting preparation, facilitation and meeting room management• Company’s and CEO telephone and mail (physical and electronic) coordination • Workplace policies and guidelines administration; e.g. absence management policy, process and tool• Data input, information filing and organization• Recruitment facilitation and administration; new employees on-boarding and induction coordination• Financial and other transaction coordination/facilitation, including payments preparation and follow-up• Customer and Supplier Relationship Management (CRM, SRM) administration; e.g. office-related contracted services• Travel (incl. expenses) planning, management and troubleshooting • Event planning and management• Various office related support activities, incl. facilities and restaurant management

Greece

I've been responsible for: - the travel and accommodation arrangements (tickets, hotel reservations, advance payment requests, transportation and trip information) for the MD & the whole company -the monitoring of the respective invoices- the booking & preparation of meetings (in site & off site meetings)- the reviewing of the incoming correspondence , calls, faxes, e-mails, to determine their significance & plan their distribution- office supplies- supporting all SO functions in their tasks & all ad hoc projects when needed- prepare presentations- supporting HR Administration - Handling of the MDs’ agenda- Providing general support to the MD in projects coordination & management follow up- Receiving MD visitors & handle visiting requests- Prepare agendas for key meetings & distribute minutes to participants

Greece

Main activities & responsibilities:- arrangement of meetings - domestic or abroad trips arrangements (i.e. for training purposes), - business appointments/ dinners arrangement - handling of post, mailing, incoming & out-coming calls with Inter IKEA, - contribution to the preparation of special events (such as the opening of the IKEA Athens Centre Store in March 2008, of the IKEA Larissa Store in October 2009 and of the IKEA Ioannina Store in December 2011/ The Catalogue Presentations to the journalists), - creation of presentations (such as the Company or Commercial Meeting presentations) - negotiation of corporate prices with hotels and other suppliers. Additionally, I had tasks concerning the Finance & Accounting Department, such as:- the preparation of purchase requisition orders (using SAP) - the invoices' check and the payment orders. Finally, I had tasks regarding the HR department of the company: - in supporting the company initiatives CSR and Communication implementation in stores.

Greece

check of product orders, customer care & sales.

Greece

- Handling of incoming and outcoming calls - post & mailing - arrangement of Managing Director's appointments, trips & dinners. Finally, I was responsible for the monitoring of the office/ travel expenses of the company.

Greece

Monitoring of new researchers' development and working competence. Additionally, I was responsible for their training & further evaluation.