Veronica James Email & Phone Number

San Diego, California, United States

Strategic Leadership: As an Operations Manager, using a strategic mindset, capable of developing and executing initiatives that align with company objectives and drive sustainable growth. Integrate HR strategies into overall business planning to ensure the alignment of organizational goals with talent acquisition, development, and retention strategies.Financial Reporting: Generating comprehensive financial reports that adhere to DCAA standards and provide clear insights into project costs, overhead rates, and indirect costs. Attention to detail and accuracy in financial reporting are instrumental in facilitating successful DCAA audits and maintaining the company's reputation for financial integrity.Talent Management: With a deep understanding of HR principles and best practices, Effectively manage all aspects of the employee lifecycle, from recruitment and onboarding to performance management and succession planning. Prioritize employee development and engagement, driving initiatives that enhance morale, productivity, and retention rates.Operational Efficiency: Adept at identifying inefficiencies and implementing streamlined processes to improve operational effectiveness and resource utilization. By leveraging data analytics and technology, I optimize workflows, reduce costs, and drive continuous improvement across the organization.Compliance and Risk Management: In both HR and operations, prioritize compliance with regulations and industry standards, mitigating risks and ensuring a safe and ethical work environment. Stay abreast of legal developments and proactively implement policies and procedures to safeguard the company's interests and reputation.Change Management: leading successful change initiatives, whether it's implementing new systems, reorganizing teams, or adapting to market shifts. I effectively communicate change, mitigate resistance, and empower employees to embrace new ways of working.

San Francisco, California, United States

- Managing Correspondence: Handling incoming and outgoing emails, letters, and phone calls. Screening and directing communications to the appropriate personnel.- Scheduling and Coordination: Organizing meetings, appointments, and events. Coordinating schedules and calendars for multiple team members or executives. Ensuring meeting rooms are prepared and necessary resources are available.- Document Preparation and Management: Drafting, formatting, and proofreading documents such as reports, memos, presentations, and spreadsheets. Maintaining digital and physical filing systems to ensure easy retrieval of documents.- Data Entry and Record Keeping: Entering data into databases or spreadsheets accurately and efficiently. Maintaining and updating records, including employee information, financial data, and inventory.- Administrative Support: Providing general administrative support to staff and management as needed. - Customer Service: Serving as a point of contact for internal and external stakeholders. Responding to inquiries and providing assistance in a professional and courteous manner.- Research and Analysis: Conducting research and gathering information on various topics as assigned. Analyzing data and preparing summaries or reports for review by supervisors or team members.- Project Assistance: Assisting with the coordination and execution of special projects or initiatives. This may involve tracking project timelines, compiling progress reports, and liaising with team members to ensure deadlines are met.- Expense Management: Processing expense reports and reimbursement requests. Verifying receipts and invoices, and reconciling expenses against budgets.- Technical Skills: Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software or tools specific to the organization's operations.

San Francisco, California, United States

Senior Executive Assistant to Chief Commercial Officer and Chief Marketing Officer/San Francisco Office Manager⦁ Consistently worked with vendors, helped employees be more effective, faced, and resolved challenges and solved puzzles while meeting with different personalities and creating relationships, collaborated with teams, and learned to solve problems and tackle projects.⦁ Manage executives’ calendars and set up meetings. Make travel and accommodation arrangements. Rack daily expenses and prepare weekly, monthly or quarterly reports. Sensitivity to confidential matters. Performs other duties as assigned.⦁ Functioned as a Facilities Manager and Office Manager in addition to the critically important role as Senior Executive Assistant for two Executives.⦁ Blended Monster employees with Randstad employees into one space with social events, including social gatherings with "Meet and Greet" programs and shared "Totem, the Feel-Good" game, and a "Self-Esteem" game, while being the "Go-To Person."⦁ Organized office pack-up and move, which included technical disposals, donations, process organization, and availability of the selected moving company. ⦁ Assisted in remodeling the new office and creating shared space for the two companies; worked with all vendors and employees to accomplish everything within 1½ months. Included both removals and add-ins from flooring, painting, new furniture, new cube layout, and much more.⦁ Also, served as the Associate for Invoicing for the US Market department.⦁ Processed SOW/Contracts into Oracle iProcurement for issuing Requisition #/PO # for approvals; Account Coding and approval.⦁ Opened invoice thru Basware (5-20 invoices per week) were processed ‘’received’’ through Oracle iProcurement, which then issued a ‘’receipt #.’’ Added the receipt # into Basware then sent back to A/P for payment. Processed an average of 10 per week.

San Francisco

Oversee the activities of workers; hire, train and evaluate new employees; and ensure that a company is on track to meet its financial goals. Develop and implement budgets, prepare reports for senior management and ensure the company complies with policies. Ensure workers have the resources to complete their work. Oversee an individual department, such as marketing, sales, and production. Supervises accounting functions and staff and maintains accounting records; responsible for preparation of payrolls, application of various benefit programs for employees, completion of various business reports, and payment of invoices and other expense vouchers.Event and Conference organizer responsible for every aspect of conference planning, including marketing, organization, and administration on attended events such as RIMS, NWCDC, NLC-RISC Workers' Comp related national events.As Office Manager I organize meetings and managing databases, booking transport and accommodation, organize company events or conferences, order stationery and furniture, prepare letters, presentations and reports, manage office budgets, liaising with staff, suppliers and clients, implement and maintain procedures/office administrative systems, ensure that health and safety policies are up to date and manage office IT.As Senior Executive Assistant, I prioritize functions and appointments, ensuring that meetings, deadlines presentations and other duties of the executive office are carried out seamlessly. Draft correspondence, speeches, presentations, press materials and announcements from the executive office and execute high confidentiality.As of October 2018 - Analyst AssistantManage monthly reporting to clients – data entry, format tables, and graphs, present and summarize results, trends, and general analysisPrepare internal and external reports/analyses through collecting, analyzing, and summarizing information from numerous sources

San Francisco, Ca

As an Executive Assistant, Personal Assistant, and Office Manager, I bring a comprehensive skill set and a wealth of experience in providing high-level support to executives and managing office operations. With a strong background in administrative tasks, project management, and interpersonal communication, I excel in juggling multiple responsibilities with precision and efficiency.Executive Assistant:In my role as an Executive Assistant, I serve as a trusted right-hand to senior executives, ensuring their schedules are meticulously managed, meetings are seamlessly coordinated, and correspondence is handled with professionalism and discretion. I thrive in a fast-paced environment, adeptly prioritizing tasks and anticipating needs to optimize the executive's time and productivity. Whether it's drafting correspondence, conducting research, or preparing presentations, I approach every task with attention to detail and a commitment to excellence.Personal Assistant:As a Personal Assistant, I understand the importance of providing personalized support tailored to the individual needs and preferences of the executive. From managing personal appointments and travel arrangements to handling household tasks and coordinating family events, I am dedicated to alleviating the administrative burdens of daily life, allowing the executive to focus on their professional and personal priorities.Office Manager:In my capacity as an Office Manager, I take pride in creating an organized and efficient work environment where teams can thrive. From overseeing administrative staff and managing office budgets to implementing streamlined processes and maintaining office supplies, I ensure that operations run smoothly and that resources are optimized to support the organization's goals. Additionally, I am adept at fostering a positive office culture, promoting collaboration, and resolving any issues that may arise.

San Francisco, Ca

Direct support to Director, Labor & Trust and Vice President, National Labor Group:As a Sales Support Specialist, I brought a unique combination of administrative prowess, customer service excellence, and sales acumen to the table. With a proven track record of success in supporting sales teams and enhancing customer experiences, adept at streamlining processes, managing data, and providing invaluable assistance to drive revenue growth.Customer-Centric Support:My primary focus is on providing exceptional support to the sales team and ensuring a seamless experience for customers throughout the sales process. Whether it's answering inquiries, resolving issues, or providing product information, committed to delivering prompt, professional, and personalized assistance that exceeds expectations and fosters strong relationships.Administrative Efficiency:Excelled in managing administrative tasks to optimize the efficiency of the sales operation. From maintaining CRM systems and managing databases to preparing sales reports and processing orders, ensuring that critical information is accurate, accessible, and up-to-date. Attention to detail and organizational skills allow me to keep sales processes running smoothly, enabling the team to focus on driving revenue and achieving targets.Sales Enablement:Vital role in sales enablement by providing sales reps with the tools, resources, and support they need to succeed. Whether it's creating sales collateral, developing training materials, or coordinating sales meetings and events, empowered the sales team to effectively engage with prospects, overcome challenges, and close deals. Coordinate proposal units on RFP responses to brokers and groups and maintains various system updates for proposal and sales activity for more complex groups.Collaborated closely with various departments, including marketing, customer service, and finance, to ensure alignment and synergy across the organization.

San Diego, Ca

Managed PMGroup office functions to support the Portfolio Management team, staff of 17 Portfolio Managers and DirectorOrganized and Execute Due Diligence and In-house meetings (Speakers, Materials, Location, Catering, and Scheduling)Primary creator of PowerPoint presentations for client reviews (160 PPT minimal yr.)Processed Expense Report (12 Individuals w/75% Travel)Processed Monthly Hourglass (Timesheet system) timesheets for Director, PMGroup Staff (24 members)Executed Reports via Compass, Acutate, CentreVu and Navigator database systemsCoordinated travel arrangements, plan itinerariesMaintained Daily/Weekly schedules for Director and PMGroup staff (24 members)Performed special projectsA troubleshooter of MS Office issues

Worked main phonesAssisted CFO in staff capacity by coordinating office services, such as personnel, budget preparation and control, bookkeeping and records controlPaid all bills and maintain Vendor files w/QuickbooksDirect services, such as maintenance, repair, supplies, mail, and filesAssisted Traders (Todd/Brian) as needed, and schedule daily company calls (Shareholders and Non-Shareholders) for Sr. Analyst’s and PartnerMaintained conference spreadsheet and information (Travel arrangements, Registration and booking 1:1 meeting(s))Provided food runs (daily), company ‘pays’ for Trader’s lunchesMaintained office kitchen - supply, stock and cleanMaintained SEC Compliance Manual for all employeesConducted interviews with job applicants and orientation of new employeesDirect recording of company stock issues and transfersAssisted Executive Assistant to CEO, as needed

San Francisco, California, United States

Senior Executive Assistant to the CEO, entrusted with a multifaceted role that requires a blend of administrative expertise, strategic thinking, and unwavering dedication to supporting the highest levels of leadership within the organization. Proven track record of success in executive support roles, bringing a unique combination of skills and experience to this pivotal position.Strategic Partnership:Served as a strategic partner to the CEO, providing comprehensive support to help them achieve their objectives and drive organizational success. Entrusted with a deep understanding of the CEO's priorities, goals, and preferences, allowing me to anticipate needs and proactively address with precision and efficiency.Executive Support:Responsible for managing the CEO's complex and dynamic schedule, meticulously coordinating meetings, appointments, and travel arrangements to optimize their time and productivity. Additionally, adept at drafting and editing correspondence, preparing presentations, and conducting research on behalf of the CEO, ensuring equipped with the information and resources needed to make informed decisions and communicate effectively with stakeholders.Confidentiality and Discretion:As a trusted confidant to the CEO, I handle sensitive information with the utmost confidentiality and discretion, maintaining the highest standards of professionalism and integrity at all times. Whether liaising with internal teams, external partners, or board members, Representing the CEO with diplomacy and tact, earning trust and respect as a valued member of the executive team.Project Management:Used proactive approach to project management, overseeing key initiatives and initiatives on behalf of the CEO, from inception to completion. Involve coordinating cross-functional teams, tracking project milestones, and ensuring that deadlines are met with precision and attention to detail.

- Manage all schedules/meetings in New York Office for new ELC Brands – Darphin and Rodan & Fields- Manage Breast Cancer Awareness Campaign (BCA) National and International; continuous communication with Task Force members (events, press releases, donations and collateral’s) for execution of all materials to all markets- Manage scheduling of Breast Cancer Awareness and Bringing Out Your Best Management Training Program classes and trips; breakfast, lunch and dinners arrangements as required; travel arrangements; prepare itineraries and invitations; arrange for transportation.- Review all press releases and ads related to BCA Campaign for approval- Develop and maintain budgets for programs (BCA and BOYB)- Review and approval all Executive Management team creative requests- Interface with Breast Cancer Research Foundation (BCRF) on all corporate and brand programs that benefit BCRF- Management of Sr. Vice President, Corporate Programs office

- Responsible for management of Vice Chairman’s office- Schedule and coordinate calendar, invitations and party arrangements- Coordinate all travel arrangements for business and personal. Organize, as needed, correspondence, visa, travel advances, air/train, hotel and car services- Handle expenses, expense reports (travel/monthly/auto), debit notes, purchase orders- Generate correspondence and follow-up – take dictation for facsimiles, memorandum and letters- Manage files for Vice Chairman’s boards and committees (Member of 11 boards)- Prepare presentations and speeches

- Supervised overall office activities including the reception, mail, large purchasing requests and housekeeping of office facilities- Maintained relationship with Building management and Security, fill out survey of monthly evaluation of services and standards- Liaison with Vendors; negotiates the purchase of office supplies and furniture, office equipment etc. for the entire staff in accordance with company purchasing policies and budgetary restrictions- Responsible for the office day-to-day operations (such as recycling, changing light bulbs, air problems, water problems, general repairs, inventory etc.)- Developed and implemented office policies and procedures- Controls individual department budgets and approves invoices for payment- Maintains company organization charts, employee directory and company security (issuing and classification)

- Managed front office functions to support the TMS (Transition Management Services) Partner and staff of 15 Consultants- Processed BI-monthly engagement billing reports, check request TimenX (timesheets) and Forecast via PEAT system- Team management; Supported and assisted the team with office needs, hoteling space, phone extensions, computers, copier faxes and any other questions or problems.- Advance knowledge of networking and communications: Understanding Data Networking (CD) and Internet 101 (34/40)- Set goals and objectives annually

- Designed candidate database using MS Access 97 - Managed Resumix 5.3 database for requisitions/searches for possible employees- Developed and prepared reports including resumes received/reviewed, cost per hire, telephone screens conducted, interviews conducted, hires and source of hire, offers, starts, and period numbers - Created and designed HRIS database for Recruiting candidate records using Access 97- Assisted recruiting and coordinated (DEP) Direct Entry Partner candidates, handled travel, arranged interviews and follow up, 12 DEP candidates interviewed and 7 hired- Budgeted maintenance for recruiting- Trained all new US-based Recruiting Coordinators for all areas of consulting- Assisted national HR consulting with new employee solution codes in the Peoplesoft system

Associates, Business Administration And Management, General

Poly Science

Activities and Societies: Phi Beta Lamda