Vickie B. Email & Phone Number

Chicago, Illinois, United States

Engaged to manage the retirement programs for this 3,000+ employee, multi-site, not-for-profit healthcare system. Handle the operations of the 401(k), 403(b), pension, and 457 programs. Calculate the annual 401(k) true-up. Compile compliance testing and census data for the 401(k), 403(b) and pension plans. Coordinate with finance, external auditors, and plan vendors on the annual audits, government filings, and required notices for the pension, 401(k), and 403(b) plans. Prepare annual… Show more Engaged to manage the retirement programs for this 3,000+ employee, multi-site, not-for-profit healthcare system. Handle the operations of the 401(k), 403(b), pension, and 457 programs. Calculate the annual 401(k) true-up. Compile compliance testing and census data for the 401(k), 403(b) and pension plans. Coordinate with finance, external auditors, and plan vendors on the annual audits, government filings, and required notices for the pension, 401(k), and 403(b) plans. Prepare annual contribution calculations for the nonqualified 457 plans with a defined contribution formula and work with outside consulting firm in connection with the calculations for the nonqualified 457 plans with a defined benefit formula. Collaborate with total rewards director on potential plan changes and enhancements. Coordinate with attorneys, vendors, and hr leadership in connection with plan amendments and restatements. Analyze and update participant data, contributions, and plan calculations to ensure accuracy. Prepare corrective contribution calculations when necessary. Worked with with the total rewards team, IT, and outside consultants in connection with retirement plan configurations and testing in conjunction with the payroll system transition from ADP to Workday. Serve as a resource to total rewards team members, human resources leadership, and organizational leadership. Interact regularly with retirement plan vendors (Principal, Aon, Mercer, various legacy vendors), auditors, and internal and external attorneys. Work remotely. Show less

Houston, Texas, United States

Engaged to validate the integrity of 401(k) plan data following the transition of the payroll and HRIS systems from ADP to Workday for this 40,000+ employee, publicly traded, multi-site organization with a significant union presence. Work closely with the retirement benefits team to Identify inconsistencies, analyze and reconcile transactions and participant elections, and calculate and submit corrections as needed. Ad hoc functions include, but are not limited to, researching and resolving… Show more Engaged to validate the integrity of 401(k) plan data following the transition of the payroll and HRIS systems from ADP to Workday for this 40,000+ employee, publicly traded, multi-site organization with a significant union presence. Work closely with the retirement benefits team to Identify inconsistencies, analyze and reconcile transactions and participant elections, and calculate and submit corrections as needed. Ad hoc functions include, but are not limited to, researching and resolving data issues, addressing service requests in Fidelity’s PSW recordkeeping system; responding to information support requests from HR/Benefits team using Salesforce; and clearing transaction-related issues. Work remotely. Show less

Santa Barbara, California, United States

March 2020 to the present. Engaged to coordinate the response to a routine Department of Labor (DOL) audit focused on the cash balance pension plan for this 3,500+ employee, multi-site, not-for-profit healthcare system. Served as the liaison between the organization and the DOL from the start to the closure of the inquiry. Collaborated with internal benefits, accounting and finance team members as well as the organization’s ERISA attorney and pension consulting firm. March 2019 to… Show more March 2020 to the present. Engaged to coordinate the response to a routine Department of Labor (DOL) audit focused on the cash balance pension plan for this 3,500+ employee, multi-site, not-for-profit healthcare system. Served as the liaison between the organization and the DOL from the start to the closure of the inquiry. Collaborated with internal benefits, accounting and finance team members as well as the organization’s ERISA attorney and pension consulting firm. March 2019 to January 2020. Engaged as part of a multi-faceted, collaborative team to implement the transformation of the retirement plans for the organization. Assisted in the transition of the existing cash balance pension plan to an updated pension formula; implemented new 401(k) and ERISA 403(b) plans; merged subsidiary 401(k) plan to newly implemented 401(k) plan; froze multi-vendor, non-ERISA 403(b) plan; merged existing 457(b) plans; and merged existing 457(f) plans moving surviving plan to successor vendor. Reviewed and edited plan documents, plan amendments and summary plan descriptions in conjunction with the organization’s ERISA attorney and the internal benefits team. Reviewed and edited communications and collateral materials in conjunction with the communications consultant. Established participant records, analyzed data, and responded to inquiries from participants and vendors. Worked with benefits and payroll staff on day-to-day administration, contribution transmissions, and Fidelity Plan Sponsor Webstation (PSW) questions and issues. Presented to employee groups and met with employees one-on-one to explain existing plans, address concerns, and provide information on the new offerings. Worked closely with the internal benefits team as well as the Willis Towers Watson team on the pension formula updates and the Fidelity Investments team on the defined contribution (qualified and nonqualified) updates, mergers, and implementations. Show less

San Diego, Ca

Limited tenure position. As the former retirement plans director for the organization, engaged to ensure a seamless transition of responsibilities for the plan administration for this 16,000+ employee, multi-site, not-for-profit healthcare organization: a contributory 401(a) money purchase pension plan with an in-house administered 401(h) retiree healthcare savings account feature, a nonqualified 457(b) deferred compensation plan, and two 403(b) plans as well as the 401(k) plans and cash… Show more Limited tenure position. As the former retirement plans director for the organization, engaged to ensure a seamless transition of responsibilities for the plan administration for this 16,000+ employee, multi-site, not-for-profit healthcare organization: a contributory 401(a) money purchase pension plan with an in-house administered 401(h) retiree healthcare savings account feature, a nonqualified 457(b) deferred compensation plan, and two 403(b) plans as well as the 401(k) plans and cash balance pension plan for the organization’s associated for-profit medical groups. Collaborate with and serve as resource to benefits director and current plan administrator on such functions as the required annual plan audits, contribution calculations and compliance testing, plan document interpretation, navigating Fidelity’s Plansponsor Webstation (PSW) site, drafting procedures, and preparing the organization’s response to a Department of Labor inquiry on the organization’s retirement plans. Work remotely. Show less

San Diego, Ca

Consultant: 2004 to 2007; Manager: 2007 to 2009; Plan Administrator: 2009 to 2013; Director: 2013 to 2019. Managed the retirement programs for a 16,000+ employee, multi-site, not-for-profit healthcare organization. Responsible for the administration of a contributory 401(a) money purchase pension plan with an in-house administered 401(h) retiree healthcare savings account feature, a nonqualified 457(b) deferred compensation plan, and two 403(b) plans: one active ERISA plan and one frozen… Show more Consultant: 2004 to 2007; Manager: 2007 to 2009; Plan Administrator: 2009 to 2013; Director: 2013 to 2019. Managed the retirement programs for a 16,000+ employee, multi-site, not-for-profit healthcare organization. Responsible for the administration of a contributory 401(a) money purchase pension plan with an in-house administered 401(h) retiree healthcare savings account feature, a nonqualified 457(b) deferred compensation plan, and two 403(b) plans: one active ERISA plan and one frozen non-ERISA plan. Coordinated retirement plan compliance activities for the 401(k) plan for a wholly-owned, for-profit subsidiary. Also administered the 401(k) plans for two associated for-profit medical groups and assisted with administrative functions for the cash balance defined benefit pension and 401(k) plan for an additional for-profit medical group. Accomplishments include:* Consistently favorable annual audit results for all plans.* Successful mergers of subsidiary 401(k) plans to primary 401(a) plan.* Streamlining of plan investment options.* Introduction of managed account and brokerage account options.* Implementation of automatic enrollment feature (resulting in >90% participation rate).* Successful closure of a multi-year IRS audit of all organizational retirement plans.* Expedited closure of IRS audit for subsidiary plan (with no findings).* Implementation of ERISA 403(b) plan and freezing of non-ERISA 403(b).* Implementation and enhancement of 401(h) healthcare savings account in 401(a) plan.Served as subject matter expert. Coordinated organization's response to a Department of Labor inquiry on the organization's retirement plans. Organized Retirement Committee meetings. Managed multiple vendors. Coordinated data management. Handled retirement plan-related functions for acquisitions and divestitures. Updated plan documents and procedures. Co-managed the combined benefits/retirement team with the benefits director. Primarily worked remotely. Show less

Cooperstown, New York, United States

Engaged to manage the day-to-day operations of the retirement plans for this multiple-entity, 6,000+ employee, not-for-profit healthcare system. Responsible for administration of various defined contribution plans (401(k), 403(b), 457(b)) with distinct provisions and multiple vendors (TIAA, Nationwide, Fidelity, Empower and others). Handled required plan functions. Coordinated required annual audits and preparation of Form 5500 for defined contribution plans and assisted with same for union… Show more Engaged to manage the day-to-day operations of the retirement plans for this multiple-entity, 6,000+ employee, not-for-profit healthcare system. Responsible for administration of various defined contribution plans (401(k), 403(b), 457(b)) with distinct provisions and multiple vendors (TIAA, Nationwide, Fidelity, Empower and others). Handled required plan functions. Coordinated required annual audits and preparation of Form 5500 for defined contribution plans and assisted with same for union defined benefit plan. Compiled annual compliance testing data as well as data necessary for employer contribution calculations. Participated in retirement committee meetings across the system. Coordinated with internal and external resources for plan communications and education campaigns. In conjunction with external consultants, determined areas of noncompliance or deficiency in plans across the system. Worked with internal leadership, external resources, and ERISA counsel for appropriate resolution and corrections. Implemented changes to plan administration to ensure that plans were operated compliantly. Identified and implemented opportunities for improvement, simplification, and streamlining in plan operations and administration. Developed consistent processes for data and deferral submission to vendors. Reviewed plan set up in the Lawson/Infor payroll/benefits system and worked to correct when needed. Participated in the organizational transition to the UKG payroll/benefits system. Coordinated with independent audit firm when plan selected for random audit as part of a Department of Labor (DOL) review of the audit firm. Compiled data, explained plan provisions, reconciled pay and hours in response to inquiries from the DOL. All identified deficiencies were cleared for a successful closure of the audit.Responded to inquiries from board members, organizational leadership, HR staff, and employees. Led small staff. Worked remotely. Show less

Charlotte, North Carolina, United States

Managed the administration of the retirement programs for the more than 14,000 US associates of this global manufacturing organization. Responsible for the administration of a safe-harbor 401(k) plan as well as a frozen defined benefit pension plan, a frozen ESOP, and a frozen KSOP. Led the day-to-day administration of U.S. retirement benefits. Worked with Principal as the plan recordkeeper, WTW as the actuarial consultant, ADP as the payroll provider, and SAP Successfactors as the… Show more Managed the administration of the retirement programs for the more than 14,000 US associates of this global manufacturing organization. Responsible for the administration of a safe-harbor 401(k) plan as well as a frozen defined benefit pension plan, a frozen ESOP, and a frozen KSOP. Led the day-to-day administration of U.S. retirement benefits. Worked with Principal as the plan recordkeeper, WTW as the actuarial consultant, ADP as the payroll provider, and SAP Successfactors as the HRIS system. Handled required plan functions. Led the required annual audit process and preparation of Form 5500. Compiled data for completion of annual compliance testing, review completed testing, and implemented corrective actions when needed. Resolved issues and responded to inquiries from human resources team, organizational management, and JELD-WEN associates. Participated in special projects in support of the organization’s retirement plans, global wellness initiatives, and employee benefits activities.Partnered with the Director, Global Retirement Benefits to design, analyze, and assess proposed retirement plan changes. Reviewed and updated plan documents in coordination with ERISA counsel. Ensured that retirement plan policies and procedures were current and compliant. Collaborated with Principal and internal resources to create plan communications and educational materials. Guided planning and implementation activities to support the adoption of plan and/or process changes. Worked with the Global Director, Retirement Benefits to monitor plan vendors and ensure the compliant operation of all plans. Mentored and coached department staff. Primarily worked remotely but visited the office and met with vendors upon request. Show less

Bachelor Of Arts, Organizational Management, 3.98

Activities and Societies: Alpha Sigma Lambda National Honor Society, Dean's list all semesters. Concentration in Human Resources Management.

Business Administration And Management, General