Vickie Carter Email & Phone Number

Panama City Beach, Florida, United States

Contract and change order management. Update Procore data base, communicate with subcontractors and vendors. Assist Superintendents and Project Managers.

Chipley, Florida, United States

Research properties using county assessors’ websites, Google Maps, and other resources including contacting county clerks. Packaged all research to include property data, maps, plats, and deeds and forwarded to project managers for a survey quote.Prepared proposals for clients and communicated cost and lead time; created work orders for field personnel.

Panama City, Florida

Reports to Director of Contracting at RAC Corporate office & provides administrative support to the Project Superintendent(s) and Assistant Superintendent(s) and Project ManagersProcess certified payroll & Section 3 paperwork on jobs where requiredProcess weekly timecards for on-site hourly company personnelProcess subcontracts, service, equipment rental agreements, materials agreements and change ordersMaintain Contract Status Report of agreements written, signed and returned and insurance receivedMaintain current certificate(s) of insurance with required limits on all subcontractorsMaintain W-9 Taxpayer Identification on all subcontractors, suppliers and vendorsCollect closeout documents and assemble Warranty ManualRequest and obtain vendor numbers from corporate accounting office on new subcontractors, suppliers and vendors as neededProcess miscellaneous invoices through Timberscan for accounts payable; process Backcharge Purchase RecordsProcess monthly draw requests from subcontractors and other agreement holdersMaintain Notice to Owner schedule to insure proper releases are obtained from subcontractors, subcontractors’ suppliers and lower-tier subcontractorsPrepare and obtain necessary lien releases for subcontractors and suppliersDisburse draw checks from job site as requiredRun errands as may be necessary for the smooth running of the job site

Keesler Afb (Biloxi, Ms) / West Des Moines, Iowa

Process owner and subcontractor contracts/work orders/change ordersExperience with QCS/RMS government software Verify subcontractor compliance including Certificates of InsuranceElectronic filing of documents on Shared Drive and Project WebsiteFile and track submittals and RFI'sEnter subcontractor billingsType and distribute subcontractor correspondence and meeting minutesEnter punch lists using Punch 10.01 softwareAssist Business Developer with Marketing Event planning (Open Houses/Project Outings/Volunteer Events)Order and maintain office suppliesReconcile credit cardsAssist Project Managers with travel arrangementsDiversity tracking and reportingFT LEONARD WOOD, MO (March 2009 - November 2011)Processed subcontractor submittals for government (US Army Corps of Engineers) approvalVerified and prepared subcontractor certified payrolls for submissionVerified Certificates of Insurance for government and corporate compliance and submissionVerified Dept. of Labor forms SF1413 and SF1444 for USACE submissionAssisted Project Managers, Superintendents, Engineer and Quality Control Rep with administrative dutiesDocumented all RFI's, RFP's, ASI's, and owner-architect-subcontractor correspondenceAssisted with close out documents (O&M, warranties, final submittals and as-builts)Assisted Project Manager with assembling Application for Payment to ownerAssisted with Project Manager's monthly submission of credit card receipts

Springfield, Missouri Area

Managed construction budgets for 4 to 8 new Bass Pro stores and/or restaurants per yearEntered original budgets (Capital Expenditure Reports) into Timberline system Maintained budgets and reallocated monies for various departments within construction per Project Manager and Cost Engineer's directionEntered all Field Orders and Change Orders into Timberline systemReviewed and assisted General Contractors with corrections to Applications for PaymentReviewed and corrected Cost and Commitments Reports on monthly basisReviewed Job Costs and various Timberline budget reports on a weekly basisHeld weekly budget review conference call with individual Project Managers

Omaha, Nebraska

Assisted Project Managers/Estimators with all phases of the bidding processIssued owner contracts using AIA software; subcontractor contracts in TimberlineReviewed Timberline job cost reports with Project ManagersReviewed, log, and transmit all vendor/subcontractor submittalsProcessed work orders, contracts, Certificates of Insurance and bond requirementsAssisted with invoices and purchase ordersManaged distribution of RFI's utilizing E-builder softwareInput, updated, and distributed project schedules using Microsoft ProjectCoordinated and attended owner/architect/subcontractor meetings; wrote and distributed minutesAssisted Project Managers and Superintendents with travel requests/temporary housingMaintained computer databases of contractors and produced and updated contact listsAssisted with assembling Applications for Payment and Schedule of Values for submission to ownerAssembled and distributed O&M manuals and warranties for ownerScheduled necessary inspectionsMaintained and tracked project punch listsApplied for Certificate of Occupancy and other project close-out tasks

Omaha, Nebraska

Originated office correspondence for Project Manager and SuperintendentGreeted visitors and received callsEstablished and maintained filing systemsProvided and distributed meeting minutes to architect, owner, and subcontractorsMaintained time and attendance records for field employees and verified proper cost codingAssisted with tracking of RFI's, RFP's and ASI'sAssisted Project Engineer with submitting and tracking all submittalsRan errands for onsite project team; maintained eye wash stations and fire extinguishersMaintained Project Manager's credit card receipts for monthly submission to corporateAssembled Operation and Maintenance Manuals for ownersCoordinated warranty work between subcontractors and owner after project completion

Associate'S Degree, Business Administration And Management, General, 3.71

Graduated with Honors

High School Diploma, Business Administration And Management, General

Activities and Societies: Basketball Cheerleading Pep Squad Yearbook Staff Student Council Future Homemakers of America