Vicky Loni Email & Phone Number

San Francisco

Executive Administrator to COO, CFO and Chief Legal/Risk Officer

San Francisco

Supported both MDs and Directors in the Housing Group and Transportation Departments. Also assisted the Sr. Office Administrator, with making sure the department was well organized. The position demanded a high degree of confidentiality, initiative and maturity. Housing Group and Transportation Department for West Coast Region:• Assisted bankers in coordinating their schedules, so all their deadlines were met; this included but was not limited to assisting with client presentations, research, event planning, travel arrangements, and calendar coordination. • Took care of all administrative issues as they related to RBC’s policies and procedures. This included making sure all approvals were in order for any conferences, sponsorships, gift giving and client entertainment. Also made sure that all their expense reports were submitted in a timely manner and expenditures were within policy. • Assisted/Coordinated with other departments whenever any of their equipment failed and/or needed replacing, (i.e. office phone, blackberry, laptop, etc.). Followed policy in facilitating the function of their blackberry whenever they needed to travel internationally. Municipal Finance Office Management – Western Region:• Kept track and maintained office supplies at optimum levels, this included both general supplies and logo related supplies.• Upkeep of office, as it relates to facilities management; and coordination of couriers services.• Whenever necessary, assisted in the interviewing process of new administrative assistants to the department.• Helped with office the move, this included but was not limited to making sure everything was well packed and prepared for shipment in accordance with building facility procedures. Upon arrival, assisted in organizing files in a timely manner so that the office would be back and running with the least amount of disruption.• Perform other duties or special projects as assigned.

Simultaneously supported three administrative executives listed below: Legal Recruitment Administrator for West Coast Region:* Simplified the progress of candidate interviewing by co-designing a new interview form for all in-house lateral candidates, which made it possible to create and coordinate schedules more efficiently.* Attained consecutive successful summer programs by collaborating with the recruiter to create a balanced program of planned activities, meetings and work assignments, that would stimulate and interest the summer associates.* Obtained outstanding feedback from vendors by insuring all accounts payable were met and reimbursed in a timely manner, which helped the firm's reputation and ability to retained vendor services during any last minute event.Director of Administration for three Northern California offices:* Achieved 100% on time submission of time entry within a month of firm's implementing new software for administrative time management, by putting into operation an email reminder for the firm's paralegals and supervisors.* Obtained outstanding feedback from firm management for taking over facility operations during an eight month period of restructuring of the firm.Marketing Manager for Insurance Regulatory Group (IRG) andIndian Law & Tribal Representation Practice Group (ILTR):* Assisted attorneys business development by coordinating with the marketing manager in-house and off-site events for both IRG and ILTR practice groups. The events included managing outside vendors, hotel managers, and any support staff facilitating the event.* Stayed "one step ahead," of practice group marketing needs by organizing all marketing collateral and assembling multiple client packets. As well as, by being responsible for management of contact and resource listings.

Provided legal and administrative support to two attorneys and a paralegal in a position that not only required tactful handling of clients, but also demanded a high degree of confidentiality.Assisted the founders in implementing a new system that significantly reduced the time required to prepare an estate plan package by researching and coordinating all documents electronically and creating a check-list approach to each plan.Adept at developing and maintaining administrative processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives. To that end, received exceptional client feedback, by performing a variety of key functions. Principal among them, was helping clients transfer their real property into their trust; filing court documents and keeping a good customer service relationship throughout the process.Proven track record of efficiency led the owners of the firm to assigned further responsibilities, beyond the scope of legal secretary. The additional duties included but were not limited to interviewing prospective employees, and maintaining day-to-day office operations. Providing fundamental support to company founders.Created a seamless transition during the office relocation from San Francisco to Walnut Creek by working closely with outside vendors, and office management at the new location.