Vilma Blanco Email and Phone Number

• Support Contracts Manager and Contracts Administrator• Manages Outlook Calendar for office manager which includes meetings and conference scheduling• Organizes conferences/meetings, special events between visiting government/customer/vendors and company members• Develop and implement guideline procedures for quote procedures• Create flow charts for procedures for quotes• Update quote log on daily basis with customer information/amount of bid• Establish files and maintain contract records with discretionary/proprietary material on each customer bid• Initiate contract revisions/quotes for customer base• Assist foreign customers in Latin America using my ability to speak Spanish• Gather rationale information on parts for bids on quotes.• Gather both domestic and foreign travel information for proposal bids• Initiate contract opening and closing briefs after orders are received• Attend weekly status meetings; create and deliver action items/status meeting minutes using Excel spreadsheet.• Complete assigned tasks from Status Meetings and follow-up for status with attendees to assure completion of action items• Create and deliver a weekly report to corporate offices on bids and awards to corporate offices• Supports Purchasing Agent with orders tracking status of orders from vendors and subcontractors.• Aided engineers in their status of parts/inquiries from vendors.• Creates Excel document for purchase order tracking receiving/delivery• Supports customer service with domestic as well as foreign based customers• Created draft bid proposal drafts for Contracts Manager and Administrator• Gather per diem/travel information for proposals from not only corporate travel, but web site/online research for queries• Supports management on several tasks at one time• Maintains a good/productive working relationship with fellow employees

• Supported two regional managers in Network Systems • Support offsite managers in the Far East, Mid East and Europe.• Meet deadlines of uploading proprietary reports onto Navy and company web site.• Maintain reconciliation of supply ordering on monthly basis.• Maintained Outlook calendar for office manager• Reconciliation of VISA accounts for offsite managers.• Generated domestic and foreign travel arrangements and expense folders including proprietary information necessary for trips.• Reconciled, documented and maintained personnel traveling expenses and logs.• Coordinated conferences, special events and catering setup for meetings between visiting government/customer/vendors and company members.• Initiated, created and implementation of administrative processes and procedures.• Ordered and maintained office supplies.• Assist visiting government (SPAWAR), Air Force, vendors and customer service representatives.• Customer service oriented.• Assure smooth flow of business for the office personnel• Maintained personnel records and discretionary/proprietary material.

• Supported two regional managers in Network Systems • Support offsite managers in the Far East, Mid East and Europe.• Meet deadlines of uploading proprietary reports onto Navy and company web site.• Maintain reconciliation of supply ordering on monthly basis.• Maintained Outlook calendar for office manager• Reconciliation of VISA accounts for offsite managers.• Generated domestic and foreign travel arrangements and expense folders including proprietary information necessary for trips.• Reconciled, documented and maintained personnel traveling expenses and logs.• Coordinated conferences, special events and catering setup for meetings between visiting government/customer/vendors and company members.• Initiated, created and implementation of administrative processes and procedures.• Ordered and maintained office supplies.• Assist visiting government (SPAWAR), Air Force, vendors and customer service representatives.• Customer service oriented.• Assure smooth flow of business for the office personnel• Maintained personnel records and discretionary/proprietary material.

• Completed accurate weekly payroll and timekeeping for department of over 400 personnel.• Coordinated and generated foreign and domestic travel arrangements.• Received, screened and distributed all correspondence to appropriate personnel.• Supported group’s engineers on daily basis.• Maintained Outlook calendar scheduling with frequent changes between military and internal personnel.• Maintained personnel files.• Assisted visiting foreign and domestic vendors with appropriate services to meet needs.• Collaborated interdepartmentally on special projects/team player.• Contributed to Parts Costing Departmental Award in winning the Silver Eagle Award in 1999.• Created area map for conferences in resulting in receiving certificate of merit and monetary award in 1999 and continued to be used company wide for future conferences.• Collaborated with other department to complete special projects for security issues for foreign visitors and vendors.• Procured information from vendors and military visitors for submission of forms to Security Department• Created PowerPoint presentations for program reviews.• Report typing.• Catering, special events, customer service and conference scheduling.• Assisted other administrative assistants as needed.• Have assisted in teleconferencing during conferences using the Boeing conferencing system.

• Completed accurate weekly payroll and timekeeping for department of over 400 personnel – Tooling Department, Bldg. 54• Senior Secretary assigned to the Program Office on –T-45 Program, but assigned to the Scheduling Group interacting with NAVAIR and the Air Force.• Assisted both visiting vendors and military during Program Reviews.• Coordinated and generated foreign and domestic travel arrangements.• Received, screened and distributed all correspondence to appropriate personnel.• Supported group’s engineers on daily basis.• Assisted visiting foreign and domestic vendors with appropriate services to meet needs.• Collaborated interdepartmentally on special projects/team player.• Collaborated with other department to complete special projects for security issues for foreign visitors and vendors.• Procured information from vendors and military visitors for submission of forms to Security Department• Created PowerPoint presentations for program reviews.• Report typing.• Catering, special events, customer service and conference scheduling.• Assisted other administrative assistants as needed.• Have assisted in teleconferencing during conferences Program Reviews.