Planning and coordinating administrative procedures and systems and devising ways to streamline processes.Assessing staff performance and provide coaching and guidance to ensure maximum efficiency.Ensure the smooth and adequate flow of information within the company to facilitate other business operations.Monitor costs and expenses to assist in budget preparation. Manage rental lease property, timely rental payment and renewal of lease.Negotiation with Landlord and ensure complete paper work.Due diligence of property documents and execution of lease agreements.Ensure that all lease agreements are prepared in accordance with the terms and conditions prescribed by the legal department and signed by the authorized person.Managing to explore new premise, relocation and extension of premises in view of business requirements.Timely issuance of Lease terminations and other related paper work for timely vacating the premises.Organize and supervise other office activities (Renovations of Head office, branches and event planning etc.)Coordinate with Architect, Building Management, Landlords and brokers.Managing tenders for new projects.Manage schedules and deadlines of projectsOversee facilities services and maintenance activities including Head office and branches.Responsible for the health & safety, CCTV system of the Head office and branchesEnsure operations adhere to policies and regulationsManaging activities like parking space allocation, waste disposal, building security etc.Perform analysis and forecasting.Supervise contractors to follow requirement of premises.Supervise Asset management (Including Purchases, Movement, Disposal and Write off).Work closely with each business segment for office space requirements.Valuing Contractors and vendors, Develop transparency, performance review.Ensure timely renewal of service contracts.Cost control and ensuring timely implementation of the project.

Discover profitable suppliers, Perform cost analysis and set appropriate benchmarks for procurement of goods, Approve the ordering of necessary goods and services, Examine and test existing contracts, Collaborate with key persons to ensure clarity of the specifications goods and expectations of the company, Foresee alterations in the comparative negotiating ability of suppliers and clients, Expect unfavorable events through analysis of data and prepare control strategies, Control spend and build a culture of long-term saving on procurement costs, Negotiate with external vendors to secure advantageous terms, Delegate tasks and supervise the work of procurement, Evaluate and enhance procurement operations, Review vendor list and vendor enlistment process, Ensure Insurance of all assets, office equipment and ensure timely addition/deletion/renewal of policies, Review insurance claims, Supervise CCTV cameras, Identify new spaces for new branches and office expansions, Supervise maintenance of company provided house to the CEO and also manage travels and other arrangement of CEO, Supervise asset tagging, Prepare rent agreement, Service agreement and other documentation related, supervise renovation of branches.

Responsible to source, negotiate with vendors , Evaluate vendor’s quotation to ensure that they are in line, Responsible for issuing and following up on Purchase Orders delivery, review supplies, quality, service and invoicing issues, Evaluate supplier performance based on quality standards, delivery time & best prices, Responsible for implementing internal procurement strategies to cater to high delivery and short lead time, Identify new vendors and maintain list of vendor, Responsible to maintain company provided house to the CEO, Insurance of fixed assets, Tagging of Fixed Assets, Arrangement of Board Meetings, Petty Cash and Perform other related duties as required, Responsible for renovation of new branches.

Security issues, Scrutinizing Overtime requests, Maintaining Stock register / inventory record, Looking after company’s kitchen process, Various Admin polices preparation, Renewal of various contracts, Looking after Co’s Vehicle Maintenance, Monitor out passes process, Maintain Attendance record, To handle all H.R. internal Matter, Payroll, Hiring Process, Job advertisement, To address Various H.R. Issues like Verbal Counseling, issuance of Warning, Termination, To make work order, standing order, purchase order, Perform other related duties as required.

o Preparation and updating of employees Job Descriptionso Administer Payroll Calculation and prepare salarieso Responsible for new employees orientationo Finalizing exit procedures and settlements for exiting employeeso Managing employees grievances and negotiating employees disciplinary actions procedureso Maintaining leave recordso Assisting HR Manager in developing general HR policies

o Attend consumerso identify their issueso Launch their complaintso Dispatch their complaint to relevant complain centero Feedback from consumers

o Monitor daily attendanceo undertaking regular salary reviewso Paperwork for sales taxo Maintaining files of employees