Victoria Konopka Email & Phone Number

San Jose, California, United States

San Jose, Ca

Support CEO, CFO, COO, HR Director & Board of Director Members. Supervise administrative team (4) as well as maintenance. Oversight of meeting set up, as needed, including but not limited to: scheduling and setting up room, reservations for off- site locations, audio-visual equipment, arranging food and beverage, preparing any documents, exhibits, or handouts. Assist with the onboarding of new hires: phone set-up, email set-up, and ordering business cards. Lead annual staff appreciation events, and implementation while working closely with HR Director. Manage CEO calendar, assist Executive Team with large meeting planning. Prepare and confirm all travel and meeting registration for off-site meetings/conferences for CEO, Executive Team and Board of Director members. Assist CEO and Board President with board preparations. Assist with other Board activities/communications/correspondence. This includes maintenance of official board records, addendums, bylaws, and updates. Compile and distribute informational packets/Board Handbook for prospective and new board member orientations.

Los Gatos, Ca

Support DM, 6 VP’s of Regional Sales Groups. Work with vendors and order all supplies. Project Management, and coordination of moves. Manage all regional leases. On-boarding new employee’s, and contractors. Work with A/P – Process Purchas Reqs/purchase orders. Maintenance of office machines. Coordinate offsite/onsite events. Schedule travel for CEO/VP’s, as well as new hires. Prepare, submit and track expense reports. Supervise/backup receptionist and service center personnel. Office and facilities management. Work with vendors. Manage heavy calendars.

Los Gatos, Ca

Support CEO, 6 VP’s of Regional Sales Groups. Work with vendors and order all supplies. Project Management, and coordination of moves. Manage all regional leases. On-boarding new employee’s, and contractors. Work with A/P – Process Purchas Reqs/purchase orders. Maintenance of office machines. Coordinate offsite/onsite events. Schedule travel for CEO/VP’s, as well as new hires. Prepare, submit and track expense reports. Supervise/backup receptionist and service center personnel. Office and facilities management. Work with vendors. Manage heavy calendars.

Campbell, Ca

Support CEO, CFO, VP of Finance and all other C-level Executives. Work with vendors and order all supplies. Project management and coordination. Set up training classes. Work with A/P - Finance department. Process purchase reqs/purchase orders. Maintenance of office machines. On the events committee with duties related to scheduling and events coordination. Supervise and train receptionist. Set up interview schedules. Prepare and submit expense reports. Office and facilities management. Receptionist duties, including call screening and mail distribution. Onboarding new employees and contractors. Manage calendars for entire staff. Travel scheduling, including international and domestic.

San Jose

Support Director of Staffing Services day to day functions, which include; assist with interview coordination, email follow-up, calendaring, ordering supplies, expense report preparation, travel arrangements.

Facilitating all the arrangements of The Konopka Family Trust, which includes all the necessary communications with lawyers, accountants, banking, credit card companies, stock brokers, and realtors. Contracting with organizers to help with the estate sale of property. This has been an ongoing venture. This role has required excellent trouble shooting and calm communications skills to handle all aspects of Trust affairs in bringing to a smooth, and amiable conclusion with all parties involved.

Support Executive VP of HR; in addition to my regular EA duties, assisted with interview coordination process from travel set up to meet and greet, as well as making sure all the proper paperwork was filled out correctly; receiving incoming calls and directing them to the right group; processing termination files; assisting with Company event planning.

Support Executive VP of Worldwide Marketing & Sales day to day activities; complete control of calendar; act as liaison between EVP and management; support four VPs with management of their daily schedules; domestic & international travel arrangements, including transportation, lodging, & seat assignment, and detailed itinerary; meeting coordination, including conference room set-up or in-office, with web-conference; meeting prep, including catering, reservations as needed, assembling materials, etc.; preparation, submit and tracking of expense reports; extensive interaction with colleagues worldwide, and industry professionals; highly confidential and time sensitive information; prepare purchase reqs.; process invoices; assist with coordination of various industry conventions.

Executive Administrative Assistant to SVP Customer Business Group. In addition to my regular administrative duties, managed executive's calendar (business as well as personal), arranged domestic and international travel, prepared and submitted expense reports. Acted as liaison between SVP and management; supported three Sr. Directors with managed their daily schedules, arranged domestic & international travel, including price comparison, seat assignment, transportation, lodging, and detailed itinerary preparation; meeting coordination, including conference room set-up or in-office, with web-conference; meeting prep with catering, and/or reservations as needed, assembling materials, etc. I had also worked with various management groups acquiring and compiling reports for SVP. Preparation, submission and tracking of expense reports; extensive interaction with colleagues worldwide, and industry professionals, while dealing with highly confidential and time-sensitive information. I was also responsible for providing routine support to all direct reports.

Sr. Administrative Assistant to VP, GM of the North American Customer Group for Micron/Atmel and Western Business Units. In addition to my regular administrative duties, managed executive's calendar (business as well as personal), arranged domestic and international travel, prepared and submitted expense reports. Also, supervised two (2) administrative assistants.

Direct secretarial and administrative support to the Vice President of Engineering. Fast notes, word-processing of letters, memoranda, international business correspondence, order processing, setting up conference calls, expense account reconciliation, e-mail correspondence, travel arrangements and support for an engineering team of 20+.