Vivien Lee Email & Phone Number

Greater Los Angeles Area

• Provide event production services ranging from intimate, high-touch receptions to large-scale media announcements, tech conferences and multi-day retreats for creative agencies, non-profits, individuals, and corporate.
• Collaborate with client stakeholders and internal teams to understand event objectives to develop tailored concepts and strategies that align with organizational and budgetary goals
• Oversee end-to-end logistics of event execution, including venue sourcing, contract negotiation, vendor management, budgeting, staffing, and on-site troubleshooting
• Develop comprehensive production budgets, track expenses, and provide regular financial reports to ensure cost efficiency and adherence to budget guidelines
• Create, manage, and distribute all event-related documentation and communications including ROS, production, staffing, and work-back schedules, shipping manifests, guest lists, and inventory management
• Build and manage production teams of 6+ workstream leaders and producers

Los Angeles, California

• Designed and executed 40+ events annually to create an engaging and educational experience for 150+ high net worth members of 8 Annual Giving donor groups
• Oversaw multiple production and stewardship streams including staffing, internal contributors, and external vendors for the annual Art+Film Gala ($1.7m budget) and Collectors Committee ($1m budget) fundraisers
• Navigated and fostered strong relationships with executive-level internal and external stakeholders, 15+ internal departments and a multitude of vendors to successfully deliver Development events in line with broader.
• Created and developed new protocols, databases, and hybrid programming models which successfully streamlined internal workflow processes and guest experiences in addition to granting greater flexibility to execute.

Greater Los Angeles Area

• Provide support to the Major Donor Events department with all aspects of planning meetings and events, with a primary focus on the annual fall Art+Film Gala fundraiser
• Identify and fulfill production needs such as guest management, logistics, and vendor relations
• Create documents and mailings to be sent to major donors, trustees, and event guests

• Manage & support pre-event, day-of and post-event coordination for clients such as Disney, Google, Nike and Target in Los Angeles and San Francisco
• Serve as contact point for vendors and venues in addition to guests and other production staff

Greater Los Angeles Area

• Perform pre-production and on-site support before and during high-profile events for organizations such as Oceana, Entertainment Weekly, Cadillac, Women in Film
• Researched and corresponded with venues, vendors and contractors throughout the US

Greater Los Angeles Area

• Provide support to the Major Donor Events department with all aspects of planning meetingsand events, with a primary focus on the annual fall Art + Film Gala fundraiser
• Communicate directly with major donors and trustees on behalf of the Office of Development
• Execute production support including: guest list management, logistics and vendor relations
• Oversaw a complex database / RSVP list of high net worth attendee information

• Supported the Associate Director of Campus Activities in daily tasks and long term projects
• Maintained calendars, record keeping systems and budget databases for student programming activities

• Directed craft services and catering during the production of short films, music videos and commercials featuring artists such as B.o.B, Jermaine Dupri, Lights Over Paris, Far*East Movement, Cali Swag District, Vanness.
• Delegated tasks to production assistants while maintaining set productivity
• Regulated budgets and allocate funds on sets with 400+ persons

Greater Los Angeles Area

• Prepared the media buy for the 2012 Diageo campaign, totaling $625,000
• Arranged sales and marketing proposals for potential new vendors and clients
• Carried out on-site preparation for events in collaboration with brands such as Audi of America, The Ritz Carlton and Saks 5th Avenue

Hong Kong

• Interacted with local and international clients throughout Asia
• Produced and contracted new vendors for events in Hong Kong and Macau
• Oversaw delivery of project for Jaguar Land Rover at the Top Marques Macau Super Car Auto Show

• Designed event proposal decks for clients including Samsung, Us Weekly, Elle, Marie Claire, Swarovski and The Hollywood Bowl
• Researched and corresponded with venues, vendors and contractors throughout the US
• Perform pre-production and on-site support before and during events

• Oversaw office staffing in the events and programming division of the USC Undergraduate Student Government
• Coordinated programming materials for events and student leadership
• Implemented new organizational systems to increase office productivity and efficiency

• Managed accounts receivable and dispute resolution for a 130-unit complex
• Assembled and maintained contracts, financial documents and mailing for all tenants
• Communicated and distributed duties to in-house staff as well as independent contractors

• Aided the Executive Director with the planning, organization and execution of events involving speakers such as Larry King, Aziz Ansari and Candace Nelson
• Contracted internal and external vendors to provide assorted production components
• Compiled and submitted written event proposals to various administrative departments

• Led a 20-member board for the largest Asian Pacific student association on campus
• Headed a comprehensive review and revision of the constitution, increasing the operational efficiency of the organization
• Initiated a year-long effort to increase membership and participation, resulting in the highest membership growth and retention in five years

• Established and cultivated relationships and sponsorships with local businesses such as Nail Service Little Tokyo, Green Zone Restaurant and Akufuncture
• Created, planned and directed several intercollegiate and weekly on-campus events spanning the scope of community service to cultural and social gatherings
• Organized membership into a Southern California intercollegiate alliance as well as directed the alliance's event planning

B.A., East Asian Area Studies

Activities and Societies: USC Speakers Committee, Chinese American Student Association, Zeta Phi Rho Zeta Sister Program, APASS Student.

Individual Course, Restaurant Industry: Operations And Management

Pro-1 Certificate, Culinary Arts

High School Diploma

Activities and Societies: The Wolfpacket, Speech & Debate, National Honor Society, California Scholastic Federation, Varsity Track & Field