Waheed Zaky Email & Phone Number

Cairo, Cairo Governorate, Eg

6 Wezaret El Zeraa St., City Capital Building, 10Th Floor, 12611, Dokki, Egypt

• Reporting to the Managing Partner and performing secretarial and administrative duties.• Scheduling appointments, maintaining an events calendar, and sending reminders.• Preparing facilities for scheduled events and arranging refreshments, if required.• Draft correspondence such as emails and letters.• Managing all the documents of the International Commercial Arbitration Department and following up all the proceedings during the Arbitral Proceedings.• Preparing for all… Show more • Reporting to the Managing Partner and performing secretarial and administrative duties.• Scheduling appointments, maintaining an events calendar, and sending reminders.• Preparing facilities for scheduled events and arranging refreshments, if required.• Draft correspondence such as emails and letters.• Managing all the documents of the International Commercial Arbitration Department and following up all the proceedings during the Arbitral Proceedings.• Preparing for all kinds of submissions, hard and soft filing, including printing the submissions according to the Tribunal’s requests, along with its exhibits, Expert Reports, Witness Statements, and any other attachments, and send them out by courier in due course.• Preparing, collate, combine, and paginate all the document records for the hearing bundle.• Having a positive attitude in all aspects of the role, taking responsibility and ownership, and behaving professionally at all times.• Keep reviewing current work processes and improving them regularly to get the best results in the minimum time.• Formatting long documents, including dealing with cross-references, footnotes/endnotes, citations, heading, headings, and tables of contents.• Preparing documents from draft to executed versions. Saving soft copies and filing the hard versions properly.• Monitoring the process of translation and ratification, if needed.• Creating engagement letters, using Firm's templates, for new clients, and also for new matters.• Designs and creates all the Firm’s templates such as (letter, memorandum, legal documents for litigation and arbitration) and all the documents which will be used including:o Ensures that all documents conform to the identity of the Firm, styles, and formatting, containing our logo and contacts information.o Design and creates the Firm’s styles for the table of contents (TOC) to be updated automatically, to facilitate for the users in case of amending their documents. Show less

3 Al Yaman Street, Giza, Egypt

Main Responsibilities:• Manages and organizes multiple projects and production schedules, taking into consideration the priorities of each operation, with an ability to lead, motivate and develop a productive team, and effectively utilizes people and equipment.• Responsible for receiving all cases raw data from the Clients, in different formats (Hard or Soft copies), dealing with it by appropriate software to be ready to be used by the lawyers.• Preparing for all kinds of… Show more Main Responsibilities:• Manages and organizes multiple projects and production schedules, taking into consideration the priorities of each operation, with an ability to lead, motivate and develop a productive team, and effectively utilizes people and equipment.• Responsible for receiving all cases raw data from the Clients, in different formats (Hard or Soft copies), dealing with it by appropriate software to be ready to be used by the lawyers.• Preparing for all kinds of submissions, hard and soft filing, including printing the submissions according to the Tribunal’s requests, along with its exhibits, Expert Reports, Witness Statements and any other attachments, and send them out by courier in due course.• Preparing, collate, combine and paginate all the document records for the hearing bundle.• Designs and creates all the Firm’s templates such as (letters, faxes, memorandums for litigation and arbitration) and all the documents which will be used including: Ensures that all documents conform to the identity of the Firm, styles, and formatting, containing our logo and contacts information. Designs and select font’s sizes and styles for all headings, which reflect the logical sequence for the subjects to be easier for the readers. Designs and creates all the footnotes, in the main document and in the footer too. Designs and creates how the citation should look like. Design and creates the Firm’s styles for the table of contents (TOC) to be updated automatically, to facilitate for the users in case of amending their documents.When the Firm has its unique styles, certainly reflects its own character, just like its logo. Also, facilitates the works of all the Firm’s staff members.• Designs and creates all the forms, which needed for the Firm such as (sick leave, travel form …. and other forms) to be filled and signed with no need to print.• Designs Firm’s logos, letterheads, and all other papers using Photoshop CC. Show less

Garden City, Cairo, Egypt

Main Responsibilities:• Manages assigned operations in compliance with established policies and procedures.• Develops strategic plans for growing department capabilities.• Organizes and balances multiple projects and production schedules with an ability to lead, motivate and develop a productive staff, which effectively utilize people and equipment.• Implements appropriate programs for communicating the status of operations, introductions of new methods or systems, solving… Show more Main Responsibilities:• Manages assigned operations in compliance with established policies and procedures.• Develops strategic plans for growing department capabilities.• Organizes and balances multiple projects and production schedules with an ability to lead, motivate and develop a productive staff, which effectively utilize people and equipment.• Implements appropriate programs for communicating the status of operations, introductions of new methods or systems, solving problem situations, training and developing DP team.• Provides a fast, accurate typing service in the amendment and creation of long documents for all staff members, lawyers, assistants and supporting staff.• Assists all staff members to create their documents using Microsoft office.• Ensures that all documents conform to the Firm's styles and formatting.• Formats office’s document using Microsoft Office Word 2007 (Advanced Level for Professional Users)• Transcribes dictations and handwritings, through BigHand software.• Designs templates and forms.• Designs logos and office papers using Photoshop CS4.• Types documents for and on behalf of all staff members.• Formats documents to align with the offices’ home styles.• Unitizes all the documents received from our clients, preparing them to be used on Concordance.• Fills out all required fields with a correct data referred to as “Coding”• Utilizes OCR software to transfer documents to text.Achievements:• Started and lead a new Document Production department to support our lawyers and staff members, and facilitated the firm’s entire document workflows.• Trained, and lead a team of four document production specialists to produce the highest quality of service.• Successfully handled all department’s assignments and projects.• Participated in the production of a new arbitration book. Worked on both the design and formatting aspects of production. Show less

6Th Of October, Giza, Egypt

Main Responsibilities:• Liaised between Chairman, board of directors and executive managers. • Prepared reports to be submitted for the Board Members Meetings and General Assembly Meetings.• Arranged calendar, meeting and schedule arrangements according to priorities given by the Chairman, and reminded him to attend them after preparing the required files.• Worked closely with other team members to assure the Chairman’s preparation for meetings, presentations or other… Show more Main Responsibilities:• Liaised between Chairman, board of directors and executive managers. • Prepared reports to be submitted for the Board Members Meetings and General Assembly Meetings.• Arranged calendar, meeting and schedule arrangements according to priorities given by the Chairman, and reminded him to attend them after preparing the required files.• Worked closely with other team members to assure the Chairman’s preparation for meetings, presentations or other engagements. Administrative and functional activities include but are not limited to:  Taking phone calls;  Maintaining personal and business files;  Note taking & creating documentation  Filing, storage & retrieval of business and personal activities. • Drafted reports and memos for future references.• Operated and locate paper files and/or computer files.• Prepared outgoing correspondences to be presented to the intended firms, and followed up with Chairman on the necessary action.• Organized correspondences archived documents and created a filing system. • Handled financial and accounting matters for the chairman with confidentiality• Handled IT duties, such as (LAN network and Fax server, etc...)• Conducted administrative and office work, and communications for the Chairman office.• Communicated on behalf of the Chairman (Telephone / Fax). Show less

Garden City, Cairo, Egypt

Main Responsibilities:• Arranged appointments and meetings.• Was responsible of filling system. • Controlled all international calls and faxes.• Designed printing materials for the company (Business cards, letterhead, logos etc…..). • Drafted reports and memos.• Communicated with stakeholders as assigned by the Chairman (Telephone / Fax).• Arranged meeting points and schedules for Board.• Prepared reports to be submitted for the Board Members’ and General… Show more Main Responsibilities:• Arranged appointments and meetings.• Was responsible of filling system. • Controlled all international calls and faxes.• Designed printing materials for the company (Business cards, letterhead, logos etc…..). • Drafted reports and memos.• Communicated with stakeholders as assigned by the Chairman (Telephone / Fax).• Arranged meeting points and schedules for Board.• Prepared reports to be submitted for the Board Members’ and General Assembly Meetings.• Conducted all works relating to the job duties. Show less

Bachelor Of Arts (Ba), English Literature

Bachelor Of Arts (Ba), English Language And Literature, General