Vivian Wee Email & Phone Number

Singapore

Singapore

Roles: • Personal Assistant to VP Commercial Funding, Global• Personal Assistant to Regional Head of Tax, Asia Pacific• Team Assistant support to the Treasury Singapore teamResponsibilities:• Provide full secretarial support including travel arrangement, overseas visitors, claim and logistics planning.• Manage Integrated calendar, Team’s site and Share-point site. • Event planning and co-ordinating external meetings, team meetings, away day, and regional visits.• Manage general payments, local purchase orders and stationery orders.• Manage all administrative needs and orientation for new hires and leavers.• Focal point of contact for all stakeholders and manage the interfaces with other departments. Liaison on behalf of the Regional Head of Tax to handle business arrangements.Achievements:• Smooth transition during BP office relocation from Keppel Bay Tower to Marina One in 2017. I was appointed as my team’s Change & Move Champion who is responsible to update the progress of the move & co-ordinate lockers assignment. • In addition to above, I was part of 3 other core workgroups namely Storage Allocation, Meeting Space and Activity Based. This participation allows me to brainstorm and share my ideas with core team members to finalize the protocols for the use of meeting rooms, collaboration spaces and usage of different work areas in the new building.• Successfully launched digitize business cards for the team for online access online with MS Access.• Actively participated as committee member for annual events and charity events. I am part of the fire evacuation office emergency response team (OERT) from 2016 to present and was appointed as the Assistant OERT chief since 2019.

Singapore

Responsibilities:• Contact window for HP Singapore IT Department & coordinate all administrative activities.• Plan and organize company events headed by HP Singapore Engagement Council.• Analyse global metrics for team’s continuous improvement and cost saving opportunities.• Improve web content and optimize processes to enhance end user experience.• Customer Support.Achievements:• Re-engineered the websites and e-communication templates making it more user friendly on process implementation and action follow up. This benefited more than 300,000 employees globally resulting in a reduction of support calls by 30%.• Successfully enabled business partners to retire from legacy system resulting in savings of US$280k per year. • Validated and updated all the program web content, URL links and forms during and after the HP re-structuring enabling a seamless transition for Customer to access required information without disruption.• Co-ordinated various large-scale office moves involving more than 500 IT personnel.• Participated actively in various Committees. Contribution include setting up a paperless ticket distribution process during HP annual Family Day for 5000 employees, executed Take Your Child to Work event and organized off-site team building event in Sep 2014 for over 50 IT personnel.

Singapore

• Administrative Contact for Singapore IT Department-related activities• Coordinator for office moves, meeting room bookings, fire drills and car park allocation.• Plan and Organize company events as an active nominated member of HP Singapore Engagement Council.• Improve web content and simplify processes to enhance end user experience.• Gather, analyze and report global metrics and trends to my manager and team for continuous improvement and cost saving opportunities.• Customer Support.

Singapore

• Managed VP’s calendar, travel logistics and meetings• Provided as-needed administrative support to HP IT managers in Singapore• Provided secretarial support to department (500+ employees)• Pre and post travel desk support; arranging flight schedules, hotel accommodations for department and preparation of travel expense reports• Setup logistics for onsite and offsite meetings and training events• Arranged and scheduled quarterly 1on1 sessions between people managers and their staff

Singapore

• Managed the IT Director’s calendar, travel logistics and meetings• Co-ordinated and updated company’s internal event website (using Microsoft SharePoint)• Provided secretarial support to department staff as needed• Pre and post travel desk support; arranging flight schedules, hotel accommodations for department managers, preparation of travel expense reports• Setup logistics for meetings, offsite meetings and training events• Prepared material for presentations • Consolidated reports for submission to Global VP and CIO management staff• Assisted in the consolidation of staff performance data, and administration of IT quarterly awards• Gathered metrics and provided reports on required staff training• Arranged and scheduled 1on1 sessions between people managers and their staff on a quarterly basis• Consolidated APJ IT headcount metrics for reporting to Headquarters in US

Singapore

• Managed the IT Director’s calendar, travel logistics and meetings• Co-ordinated and updated company’s internal event website (using Microsoft SharePoint)• Provided secretarial support to department staff as needed• Pre and post travel desk support; arranging flight schedules, hotel accommodations for department managers, preparation of travel expense reports• Setup logistics for meetings, offsite meetings and training events• Prepared material for presentations • Consolidated reports for submission to Global VP and CIO management staff• Assisted in the consolidation of staff performance data, and administration of IT quarterly awards• Gathered metrics and provided reports on required staff training• Arranged and scheduled 1on1 sessions between people managers and their staff on a quarterly basis• Consolidated APJ IT headcount metrics for reporting to Headquarters in US

Singapore

Managed Client Director’s calendar, travel and meeting logistics, expense reports. Setup logistics for offsite meetings for the department. Consolidated and prepared Power Point presentation. Assisted in the consolidation of staff performance and administering awards. Provided as-needed secretarial support to the department (100+ people in Asia Pacific). Monitored staff training and provided monthly reporting. Arranged and scheduled 1on1 sessions between people managers and staff on a quarterly basis.

Singapore

My responsibilities included managing the manager’s calendar and meetings. I took care of his travel arrangements like flight and hotel booking and travel expense reports. I provided administrative support for several managers in the Outsourcing business unit that included managing their calendars, travel and meeting logistics, expense reports. Providing as needed secretarial support to the department staff (70+ people in Asia Pacific). Consolidated and prepared Power Point presentation. Assisted in the consolidation of staff performance data and administering awards. Monitored staff training and provided monthly reporting. Arranged and scheduled 1on1 sessions between people managers and staff on a quarterly basis.

Singapore

My responsibilities included preparing monthly invoicing, purchase orders, payments, bank reconciliation and GST submission to Income Revenue Authority. Prepared shipping documents and advised clients on shipment status. Managed all aspects of office administration including travel planning and logistics for the staff, liaised with head office (Netherlands) for any information required from the Singapore office.

Singapore

My responsibilities included assisting the Company Director on all administrative aspects in the office including reporting and monitoring of staff annual and medical leave. I have achieved ISO9002 certification for Internal Quality Auditor and took charge of document and data control. Provided office support for the project staff including preparing quotations, coordinating installations and maintenance jobs, downloading test reports. Ensured up-keeping of the company’s vehicles.

Singapore

My responsibilities included handling all telephone calls, assisting Managing Director, filing of office document and type simple correspondence, prepare invoices and tender documents and general administration work.

Singapore

My responsibilities included handling telephone calls, filing of office documents, typed correspondence, prepared invoice and packing, coordinating incoming and outgoing deliveries and general administrative duties.

Degree In Bsc, Management, University Of Ireland, Dublin

Diploma, Business Administration, University Of South Australia