Wendie Shriver Email & Phone Number

Redmond, Washington, United States

Office manager for the ELB Redmond office location:Manage all office needs:Take care of office supply orders, receive and coordinate deliveries, provide service needs for the company van and maintain and ensure all systems are running properly in the office. Create purchase orders as required. Process Subcontractor Agreements & documentation and coordinate contracts for signature and file in the Contract Maintenance database. Coordinate with Logistics for Installers arrival to work on projects for the Redmond office.Support the sales team for the Redmond office:-Process their sales PO's, answer questions, print sales and marketing brochures, coordinate contracts for signature, create demo forms for their customers, etc.Member of the sales support team: Manage the Sales Support queue:Process PO's, CRM database work, support the sales team for all ELB office locations and provide administrative assistance as needed.Manage the Admin queue:-Resolve administrative requests or delegate tasks to responsible parties-Handle W-9 requests, coordinate with our insurance agency for COI requests, provide vendor profile assistance, pre-qualification for bids and place orders for office supply requests from the WA and CA offices, etc.Manage the company car requests- resolve auto insurance requests, coordinate vehicle registration and renewal forms with Accounting for payment and schedule service needs requests for all of the company cars in the Washington and California ELB office locations.Provide executive administrative support to the President as needed.Provide executive administrative support to the Vice President of Sales as needed.Provide backup travel assistance as needed when marketing team member is gone on vacation.

Redmond, Wa.

They are a global company that create high end cameras that measure color and light in a way that mirrors the human eye, with a particular focus on display in the field of consumer electronics and the automotive industry. They have international offices in Europe, Japan, China and South Korea.Assisted and provided support to the Marketing team and the Marketing Director in the areas of target research, logistics and events preparation for trade shows, seminars and demos, and formatting/editing technical manuals and various projects as needed. Monthly budget and credit card reconciliation for the Marketing Department. Service awards administrator for all aspects of this program for long-term employees reaching milestones for every 5 year work anniversary they achieve.Extensive work on CRM database management projects, query reports, administrative support and maintenance in order to maintain data accuracy and integrity.Territory Sales Demo Pool Administrator- Managed all processes and procedures working with sales team members as well as in-house engineers on loaning out the demo cameras for use. Coordinated with the Production team on any calibrations or work to be done on the demo cameras. Provided all needed information to shipping for demo cameras being sent to customer sites. Created weekly reports for the sales manager to review past due items and current inventory. Maintained physical inventory of the demo room on a fortnightly basis to ensure tracking is correct and the availability of inventory is current. Assumed the role and responsibilities of the Office Manager while she was out on vacation or unavailable in the following areas: building management issues, responding to facilities requests and individual employee requests and provided assistance to the CEO as directed.

Bellevue, Wa

Provided administrative support to two senior paralegals, three lawyers and a special projects team member. Responsibilities included calendaring, docketing, proofreading, record keeping, editing and filing legal documents and files and paralegal training on all databases, systems and documents.  Successfully collaborated with a team of five over a two-year period to streamline and change the Supplemental IDS procedure to a much more organized and efficient process utilizing new software applications, a new database and all new detailed steps which resulted in a more effective and useful way of completing these special projects for all of the legal assistance staff. Worked on a special patent references project with a small team of three co-workers to integrate over 7,500 references into a new database management system in a one-month time period, to more effectively run reports. Project results and team received recognition and bonus reward. Planned and collaborated with a team member to accomplish a strict two-week turnaround deadline to complete large backlogs of supplemental IDS projects and implement them into the newly automated system, completing this deadline a full day ahead of schedule.  Managed legal office actions, spreadsheets and conducted research on applications and worked on special projects for patent family asset research.

Bellevue, Wa

Provided contract administrative services to Kemper, MJR Development and Symetra Financial and received full-time placement at Intellectual Ventures. Successfully completed and organized a three-month backlog of files in only two months which dealt with proofing and comparing legal signatures on private financial documents.

Kirkland, Wa

Responsible for supporting the front office activities and HR projects including on-boarding a large volume of new hires for the call center that handles customer service support for all major phone carriers. Coordinated and planned company events from small conference meetings to organizing company-wide lunches and social events. Maintained company calendar for all four conference rooms and filled requests including interviews, appointments and business meetings. Managed security badges for full-time employees, temporary badges for visitors and parking passes. Coordinated both domestic and international travel and itineraries for all company employees including flights, hotel reservations and rental cars.

Seattle, Wa

Provided direct administrative support to the principals, project managers and architects and marketing, as well as specific project administration including architectural specifications, and distribution of architectural documentation. Selected to manage all aspects of the annual company 3-day retreat for up to 65 employees from 14 corporate offices. Collaborated with senior principals to create the focus, content, and the 6-month timeline to accomplish a successful event.  Oversaw the creation, preparation and shipment of deliverables on completed project to clients and consultants, including specification manuals, AE drawings and CD’s. Planned and coordinated all logistical aspects of corporate events from small conference meetings to company-wide lunches, social events and corporate retreats.  Trained intern staff and new administrative assistants on tasks and responsibilities to ensure productivity in supporting their respective studio managers.

Seattle, Wa

Responsible for accounts payable activities for the Seattle office and consultant contracts and invoices, expense reports and expense budgets. Organized and collaborated the implementation of an electronic filing system transitioning from the paper accounting filing system. Coordinated travel and itineraries for all company employees including air, hotel and rental cars.