Wendy Ann Kaiser Email & Phone Number

Hoffman Estates, Il, Us

Wood Dale, Illinois, United States

Glendale Heights, Illinois, United States

• Supported CEO, three sector Presidents, and their senior leadership teams, as well as Vice President of Human Resources, as required.• Oversaw executive calendars and multiple conference room calendars. • Arranged domestic and international travel, including booking tickets, hotels, ground transportation, passport and visa processing, and preparation of detailed travel itineraries.• Utilized SAP Concur to process travel and expense reports for executives following company guidelines.• Coordinated high-level offsite conferences and meetings, including contract negotiation with venues, meal plans, agenda and timeline, and managed team-building events.• Managed customer experience meetings, coordinating with stakeholders to prepare conference rooms, meeting supplies, presentations, and menu plans, and worked with various caterers for delivery and setup. • Coordinated employee anniversary luncheons.• Planned coordination of video and telephone conferencing.• Completed routine correspondence.• Prepared presentations, proposals, and organization charts.• Collaborated with executive assistants at other facilities in U.S. and abroad.• Maintained office supplies (ordering and maintaining sufficient supplies on hand).• Tracked department expenses, coded department payables, and managed department filing system.• Oriented new administrative assistants to office procedures and equipment training.• Scheduled on-boarding of new hires with various leadership team members and coordinated and prepared training agendas. • Gathered information and quotes for vendor selection related to office move and remodeling, including sourcing for furniture, artwork, office equipment, and indoor plants.• Exhibited a high level of confidentiality when working with sensitive documents and information from the executives. • Managed communication between departments and acted as lead contact for all office and daily maintenance issues.

Lake Zurich, Illinois, United States

Provided administrative support to Director of Sales and Marketing, four District Sales Managers, Business Development Manager, and outside sales force. Prepared correspondence, presentations and proposals, and financial reports, arranged travel, and maintained department filing system. Completed sales proposals within tight time frames.

Arlington Heights, Illinois, United States

Provided administrative support for two single practice attorneys involving coordination and preparation of legal documents for real estate closings, divorce, wills, litigation, corporations, and collections. Handled reception (visitors, phone calls), processed incoming and outgoing mail, and maintained filing system.

Chicago, Illinois, United States

Assisted in general accounting for commercial real estate holdings, including general ledger, accounts receivable and payable, and payroll from implementation to updating and backup, using open systems software on personal computer. Supervised clerical staff. Responsible for banking transactions, including check disbursement, deposits, account transfers, and account reconciliation. Prepared Lotus 1-2-3 spreadsheets for various reports. Maintained accounting files and construction job files for various construction projects. Provided administrative support to company Controller and General Partner involving preparation of correspondence, tenant leases, partnership agreements, construction draws, preparation of union reports, and coordination of travel arrangements.

Chicago, Illinois, United States

Concurrent with Mid-America Developers. Performed loan closings for first and second mortgages (from loan approval to disbursement) involving clearing title report exceptions, researching public records, securing payoffs and lender requirements, preparing closing documentation, closing loans, disbursing funds to various entities, and filing documents in court, Recorders’ and Torrens’ offices. Coordinated and prepared documentation for real estate closings, title commitments and policies, wills, bankruptcy, litigation, divorce, leases, and partnership agreements. Maintained office bank accounts, including account reconciliation, deposits, and disbursements.

Palatine, Illinois, United States

Coordinated and prepared documentation for real estate closings, title commitments and title policies, wills, bankruptcy, litigation, divorce, personal injury, and partnership agreements. Maintained office filing system and office supplies. Secured documentation necessary for real estate closings, including payoffs and lender requirements. Scheduled and coordinated real estate closings, interfacing with attorneys, clients, lenders, and brokers. Handled reception, including phones, visitors, incoming, and outgoing mail. Consistently met deadlines.

Rolling Meadows, Illinois, United States

Provided administrative support to Engineering Director and staff, including preparation, production, and finalization of technical proposals for government contracts, technical manuals, and reports. Performed data entry of timecard information for Engineering Department. Maintained department filing system.