Wendy L. Email & Phone Number

Los Angeles, Ca, Us

Irvine, California, United States

Dedicated Office Manager overseeing all facets of the corporate office operations. Responsible for comprehensive administrative, clerical, and general functions. Collaborates with the HR culture and the workplace culture actively engaging in associate events and event planning. Heavy calendaring utilizing MS outlook to schedule conference rooms, maintain offsite data storage, ordering office supplies, manages mail, equipment, and mail processes with Pitney Bowes, Federal Express, and multi-functional copiers/scanners. Enforce office security, leveraging SmartRent access control and security cameras. Work with vendors, contractors, and engineers to facilitate necessary repairs. Commercial department support handling parking pass and fob assignments for tenants, Assist with entry to commercial suites for inspections, tours, vendors, and maintenance repairs. Assist with property inspections for sprinklers, elevators, fire extinguishers, etc. Responsible for ensuring the janitorial and landscaping services are performed.

Los Angeles, Ca

(Health Vitamin Supplements)Corporate Administrative ManagerStarted as a Travel Manager and was promoted twice within 3 years. Ran day to day facility operations & office maintenance. Duties included overseeing and agreeing contracts and providers for services including security alarm system, key distribution, cleaning, catering, employee morale events, and maintenance ensuring that basic facilities, such as water, power and HVAC. Annual budget process relating to corporate administrative department, travel, trade shows and all events. Managed two employees.Provided administrative support and special projects to the President as well as other ExecutiveManagement when needed. Organized, planned, and coordinated employee morale related events throughout the year.Prepared monthly complex sales commissions and bonus reports for approval for 19 reps. Submission and review of SAP Concur expense reports for key executives and Sales Managers.Research and organize all corporate travel following company travel guidelines (flights, hotels, cars, transportation for events, etc.):• Attended tradeshows• Coordinated and organized all aspects of company trade shows including but not limited to registration, booth build and tear down, payments, product supply, etc.• Manage the trade show calendar for approx. 30 shows. • Coordinated and organized special events for attendees and customers at the trade shows. • Customer Service & Sales – Sales and Customer/Client Service Representative at trade showsCompany's Notary Public.

El Segundo, Ca

(A Calendar Company)Assisting the VP of Sales & MarketingDirected monthly sales reports and compiled budget forecast reports for VP, Sales & Marketing. Guided master contracts, coop’s and customer agreements with customers such as Amazon.com, AWBC, Barnes & Noble, Calendar Club, Walmart, Staples and other retailers. Organized and guided the planning of Trade Show participation, booth supplies, and samples as well as shipping to trade shows. Booking travel, hotel and rental car for VP and sales team. Represented Sales Managers with all weekly sales reports, expense reports and organized all online Citrix - Go to meetings and conference calls. Prepared required registration forms and processed payment of related fees. Follow-up with AP Dept. to ensure invoices are paid on time. Office manager duties ordering kitchen and office supplies for the company. Taken on extra responsibilities where needed. Clarified sales planning with item set-ups for new and existing customers, vlookup for prior year EAN’s to current year EAN’s, etc.

WALLBOARD TOOL COMPANY, Long Beach, CA (Drywall Tool Manufacturer, Building Materials Industry)Sales Assistant to VP, Sales & MarketingCultivated and managed monthly sales reports for VP, Sales & Marketing. Managed master contracts/agreements with customers such as Home Depot, OSH & Sherwin-Williams. Conceptualized the planning of Trade Show participation. Prepared letters of agreements for Sales Representatives for all markets. Assist Sales Managers with all sales documentation. Prepared required registration forms and processed payment of related fees. Follow-up with AP Dept. to ensure invoices are paid on time. Collaborated with print companies on design and printing of logo for product brochures, product packaging, envelopes, business cards, literature, and company catalog. Developed and updated Operations Manual for Sales Assistant position. Execute word processing and excel projects.

(Creator of special events, strategic communications and promotional activities that can be either partof a public relations program or internal communications directive)Projects Operations SpecialistStarted as an Exec. Field Assistant to the Group V then promoted in Nov. 2006. Managed large-scale project coordination of corporate events ranging from $550k to $3MM. Handled negotiations and contract construction for hotels, flights, and ground transportation. Handled master contracts with venues. Worked closely with Producers/Associate Producers. Handled client activations ranging from large scale, multi-city touring events to product launch extravaganzas to small celebrations.• Project managed both Honda Pilot Ride & Drive and Acura TL Ride & Drive. These events educated Sales Directors/Managers/Staff for a new vehicle launch. Product features, as well as competitive information, were provided for use in the sales process.• Designed and created critical project templates used to prospect future customers and consolidate internal project budgets.• Relocated an entire sales meeting from San Antonio to Houston due to a hurricane over a single weekend.• Customer Service & Client Relations – Fielded complaints and handled all customers’ needs