Whitney Sutton Email & Phone Number

Tampa, Florida, United States

• Provide direct support services for the Executive Team, including the President and CEO, EVP and Global Chief Accreditation Officer, EVP and Chief Operating and Financial Officer, SVP and Chief Marketing and Communications Officer, VP of Membership and SRM, and SVP and Chief Learning Officer.•Provide comprehensive indirect support services for the Leadership Team, including theDirector of Human Resources and the VP and Chief Information Officer.•Coordinate international and domestic calendar activities, meticulously scheduling appointments and meetings (via telephone, video conferencing, or in person), while managing email and mail correspondence for the Executive and Leadership Team.•Efficiently arrange complex travel itineraries, overseeing VISA and Passport approval processes to ensure seamless global travel logistics.•Process travel expenses and invoices with meticulous attention to detail, guaranteeing accurate submissions for streamlined processing and payment.•Provide intermittent reception coverage and proficiently manage telephone transmittals.•Spearhead global travel agency research initiatives, driving company-wide migration for enhanced efficiency and cost-effectiveness.•Utilize Microsoft Office and Adobe tools to craft and format documents for high-level meetings, ensuring clarity and professionalism.•Coordinate logistics for Committee and Board meetings on a global scale, handling all aspects from email notifications and calendar invitations to attendance tracking, agenda/packet preparation, and meticulous meeting minute refinement.•Act as the Project Manager for Responsible Research of Business Management (RRBM) events and meetings, orchestrating seamless execution of these critical global initiatives.

•Delivered extensive virtual administrative assistance to clients, ensuring smooth day-to-day operations andefficient workflow management.•Managed email correspondence, scheduling, and calendar coordination to optimize client productivity and timemanagement.•Conducted extensive research and data analysis tasks, producing reports and summaries to support informed decision-making processes.•Implemented and maintained digital filing systems, organizing documents and resources for easy retrieval andaccessibility.•Facilitated virtual meetings and conferences, handling logistics, agenda preparation, and technicaltroubleshooting to ensure smooth proceedings.•Acted as a point of contact for clients, responding promptly to inquiries and providing professional andcourteous virtual assistance.•Created and updated CRM tools to streamline client communication, track interactions, and managerelationships effectively.•Supported a venture capital company by conducting market research, analyzing investmentopportunities, and preparing due diligence materials.•Assisted with virtual event planning and coordination for venture capital firm activities, including investormeetings, pitch sessions, and networking events.•Provided technical support and assistance with virtual tools and platforms, ensuring optimal utilization anduser experience for clients.

Tampa/St. Petersburg, Florida Area

•Provide comprehensive support to Regional Directors and Executives, managing daily projects and ensuring efficient operations.•Skillfully plan and execute events, including scheduling, recording meeting minutes, and managing calendars for Regional Directors and Executives, optimizing productivity and organizational effectiveness.•Efficiently process and manage invoices, guaranteeing accurate documentation and timely payments.•Conduct thorough on-boarding screenings, including reference checks for prospective employees, enhancing talent acquisition processes.•Coordinate and facilitate developmental training sessions, overseeing logistics, preparing materials, and organizing travel arrangements.•Cultivate positive relationships between Regional Directors, Executive Directors, and Board members, ensuring effective communication and collaboration.•Act as a liaison between the Regional Directors/Executives and external stakeholders, maintaining professional correspondence and managing inquiries.

•Provide exceptional patient service, ensuring a positive experience during scheduling and inquiries regarding physician appointments•Coordinate surgical procedures for physicians at Tampa General Hospital, Moffitt, and St. Joseph Hospital, managing logistics and communication with all parties involved.•Uphold strict patient privacy protocols, meticulously organizing and safeguarding confidential patient files.•Support management with various in-office projects, demonstrating flexibility and efficiency in completing tasks.•Efficiently schedule meetings, appointments, and depositions, optimizing physician schedules and coordinating travel arrangements, both nationally and internationally.

•Generate concise and insightful daily reports for Regional Directors, facilitating data-driven decision-making and strategic planning.•Spearhead daily projects for Regional Directors and supporting staff, ensuring seamless operations and project efficiency.•Develop comprehensive spreadsheets to elucidate system functionalities, aiding in organizational understanding and optimization.•Conduct training sessions for fellow administrative assistants, sharing expertise and enhancing team capabilities.• Expertly manage event planning, meticulously coordinating meetings, appointments, and travel arrangements for Regional Directors and Executives, streamlining schedules and logistics.

Scanned merchandise and made monetary transactionsProvided quality customer service in a timely mannerAnticipated the needs of our guestsPromoted store credit card and provide information about the benefits of the card

Provided the ultimate customer experience with integrity and knowledgeEmpathized with the needs of our cardholders and offered direction to make the best decision in regards to their current situationBuild long lasting relationships with our cardholdersAttend meetings with Director and record notes distributed to teamsOffer products and services to our cardholdersExplain the benefits of the card to our clients

Bachelor'S Degree, Public Health

Associate Of Arts (Aa), Biology, Pre-Med