Whitney Noel Email & Phone Number

Washington D.C. Metro Area

Coordinates domestic and international travel arrangements, including booking airfare, hotel and transportation for 2 office directors and a 15 member staff. Generates detailed expense reports and claims for reimbursement for expenditures on official business. Procures and distributes office supplies while adhering to a fixed office budget. Screens and escorts all visitors the correct staff member or office. Produces a biweekly time and attendance report for payroll processing. Trains staff and interns during onboarding processes and updates of standard operating procedures. Schedules and coordinates meetings, appointments and logistics for office director .

Washington D.C. Metro Area

Advised the office Deputy Director of funding availability for travel, and domestic representational events.Oversaw the procurement of office supplies and equipment to ensure the healthiest, most productive working environment possible. Designed travel and time management work flows.Established effective systems for the entrance on duty process for incoming officers by creating a desk guide, SOPs and briefing material, which resulted in faster assimilation of new officers to the office and bureau. Coordinated logistics for informative meetings, consultations and discussions on Iran. Managed the schedules of the office director and deputy director.

Washington D.C. Metro Area

Tracked, compiled, and disseminated various reports, think pieces, media highlights, briefings and cables to Iran Desk Officers and Iran Watchers. Collated briefing books for Front Office and 7th Floor principals. Tracked the Office of Iranian Affairs travel budget. Prepared expenditure reimbursements for official business. Processed travel authorizations and vouchers for overseas and domestic travel.Served as the administrator for the office SharePoint site. Collaborated with Iran desk officers to respond to FOIA requests. Managed the schedule for the Acting Deputy Assistant Secretary for Iran.

Washington D.C. Metro Area

Generated memos, e-mails and other documents pertinent to Andean Affairs.Monitored news and developments relevant to Andean Affairs' issues.Tracked relevant hearings and legislation in the US Congress. Scheduled meetings and appointment for the office director and deputy director.

Washington D.C. Metro Area

Assisted the Department of Army, Commander Emergency Response Program with the 2011 Congressional Report. Performed daily research and resolution/remediation of funding and project information captured in the Combined Information Data Network Exchange (CIDNE) database .Responded to requests for information from the field to reconcile information in CIDNE.

Washington D.C. Metro Area

Supported the Export Control and Related Border Security Program(EXBS), Office of Export Control Cooperation. Developed Inter-Agency Acquisition Agreements (IAAs) and IAA modifications with NADR and FSA funding.Analyzed quarterly budget reports to concur funding availability for Re-programming and for Period of Performance Extensions. Coordinated IAA packages for DAS-level approval. Processed fund cite requests.Reviewed invoices from third party contract vendors. Advised COR of approved invoices for payment, and provided justification for unapproved invoices.

Washington D.C. Metro Area

Managed the enrollment data for the Political, Economic and Commercial Studies, and Public Diplomacy training courses.Collaborated with bureau training officers and career development officers to verify employee grade and promotion eligibility.Corresponded with Diplomatic Security Certification to verify and transfer security clearance information for students enrolled in courses with security clearance requirements.Ensured accurate training, employment, and PII data was entered in the Student Training Management System (STMS) for migration to the Global Employment Management System (GEMS).

Washington D.C. Metro Area

Gained valuable work experience through a paid internship in the Bureau of Western Hemispheric Affairs.