Will Armstead Email & Phone Number

Responsible for the administration of WHZ and our offices, and the systems and functions that WHZ uses to execute strategy. Provides support to WHZ partners and advisors.

Cambridge, Massachusetts

• Manage executive calendars – prioritize, coordinate schedules, set up meetings and appointments
• Coordinate domestic and international travel – transportation (ground and air), book hotels
• Develop and maintain organizational procedures and systems for the company including filing systems, archiving of key documents and business operations
• Coordinate Board of Director’s and Scientific Advisory Board meetings – venue, travel and lodging for board members
• Order office supplies and maintain office equipment; organize service contracts
• Manage and prepare expense reports for executives

Lexington, Massachusetts

• Provide executive support to Directors US Professional Engagements (USPE) & US Sales Training (UST)
• Provide comprehensive travel support to Director, US Professional Engagements to include preparing detailed itineraries, hotel accommodations, flights, and arranging ground transportation
• Prepare, submit and reconcile Concur Travel Expense Reports for Directors, USPE & UST
• Function as Supplier Relationship Management (SRM) Administrator for Directors & team members
• Coordinate all administrative aspects of the US Professional Engagement Biweekly Team Meeting
• Prepare, revise and maintain various presentations on behalf of Director, USPE

Marlboro, Massachusetts

• Managed calendar for executives using calendar management skills, including the coordination of executive meetings on behalf of Respiratory Marketing Team
• Provided comprehensive support for Executive Director & Team’s travel, arranging schedules/plans, to include hotel accommodations, flights, and ground transportation
• Prepared & submitted Concur Travel Expense Reports for Respiratory Marketing Team
• Functioned as Respiratory Marketing Commercial Portal Lead on Sunovion SOURCE Website
• Acted as Department Secure Electronic Document Administrator with Agency Partners
• Functioned as Group Oracle IProcurement Administrator for Marketing Teams

Billerica, Massachusetts

• Managed calendar for executives using calendar management skills, including the coordination of executive meetings
• Coordinated all administrative aspects of group programs, events, meetings and conferences
• Prepared expense reconciliation for the executive management team as needed
• Prepared correspondence, coordinate external meetings and travel, assist with special projects
• Functioned as a VISA Subject Matter Expert for executive & group’s International Travel
• Performed all New Hiring Onboarding Tasks on behalf of US-based Managers

Cambridge, Massachusetts

• Provide administrative support to Co-Director, Genome Sequencing and Analysis&Medical Population Genetics (MPG) Programs and Director, Cancer Genome Computational Analysis
• Maintained Directors’ dynamic and complicated schedules of appointments, conference calls and meetings at both Broad sites and external collaborators
• Provided comprehensive support for Directors’ travel, arranging schedules and plans, including hotel accommodations, flights, and ground transportation
• Oversaw the planning, implementation and logistics of special events, to include VIP & dignitary visits

Cambridge, Massachusetts

• Provided high-level administrative support to Chief Scientific Officer (CSO) of a 200 member Inflammation & Immunology Research Unit
• Maintained CSO’s complex dual GroupWise & Outlook Calendars
• Assisted CSO preparing new post-merger divisional budget
• Organized and supervised execution Special Events, to include VIP and Dignitary Visits
• Provided GCE, Travel Arrangement & Travel Voucher support to CSO & Leadership Team
• Organized and coordinated CSO Leadership Team meetings, to include agenda and action items

Cambridge, Massachusetts

• Held the following combined responsibilities at Vertex Pharmaceuticals: Performed heavy calendar support and international/domestic travel arrangement for CD Group consisting of VP of CD, 3 Directors, 2 Product.
• Processed group legal documents, to include Confidentiality, Consulting and Service Agreements as Group Oracle IProcurement / Electronic Budget Authorization (EBAR) Administrator
• Served as Group Gatekeeper for Travel Voucher processing, Vendor Invoice and/or payment(s)
• Oversaw all administrative aspects for various disease area Advisory Boards on behalf of departmentmembers in support of Research Programs with Key Opinion Leaders (KOLs) located in US and overseas
• Performed specialized market research; to include PowerPoint presentations as requested
• Oversaw duties as Department Interlinks Gatekeeper (secure electronic document vault)

Cambridge, Massachusetts

• Maintained Director’s high volume calendar to include conference room booking
• Served as both Material Review Board Administrator & Product Qualification SpecificationCommittee Administrator
• Prepared budget and technical documents as required, to include FDA Annual Product Reviews
• Assisted AD Director’s Leadership Team in the preparation of Annual Capital Equipment, Budget Technical Documents preparation & submission
• Maintained AD Reports, Files and Databases (Developmental SOPs, AD SOPs, Quality Control Reports, and other documents)

Various

Associates, Business Administration

Education record