Yanping Xie Email & Phone Number

Toronto, Ontario, Canada

Ontario, Canada

• Process all non-inventory purchase orders, based on purchase requisitions received from all departments on a daily basis while abiding by all Hospital’s contractual obligations, ensuring compliance, accuracy and timeliness.• Reconcile monthly statement with supporting documentation for all credit card purchases• Process approved Capital purchase requests and special project purchase orders basis Contracts and Signing Authority Policy.• Obtain quotations for required supplies, services and equipment and negotiate prices in the best interest of the hospital.• Maintain and update approved delegation of signing authority for departments in system.• Resolve non-inventory and inventory back-order issues, ensuring compliance, accuracy and timeliness.• Reconcile invoices and exception report referred from Accounting for approval where price, quantity or product discrepancies exist, ensuring compliance, accuracy and timeliness• Maintain data information accuracy in the system.• Assist in the preparation of documentation for competitive bid processes (e.g. RFP, RFSQ, RFQ,etc.)• Supports staff in preparing or reviewing any procurement documents to ensure accuracy, appropriate terms and conditions, timelines, and adherence to BPS guidelines.• Maintains required documents and ensures a complete audit trail for all procurement related documents throughout the procurement lifecycle.• Prepare documentation as required for appropriate approvals.

Toronto, Canada Area

•Set up, track, and maintain inventory. MRP review – determine inventory level, stock replenishment plan, and database parameters adjustment if necessary. •Prepare Excess & Obsolete Report to optimize inventory.•Respond inquiries from Customer Service, Sales team, ensure inventory or prepare purchase requisition, with proper approval for order placement in a timely manner.•Track order status with vendor and respond to order status, modification, or cancellation. load shipment tracker (shipping mode, freight term, ETD, ETA) in ERP system. •Expedite or determine drop-shipment if required with approval of cost-effective option. •Prepare documents for customs import and export clearance.•Verify shipment accuracy and quality, communicate with accounting and vendor to resolve discrepancy, quality issues with replenishment, invoice match or credit issuance.•Manage deliveries to customers and returns from customers (warranty or non-warranty, upload shipment tracker, notify customers and solve delivery issues with freight forwarders (last mile delivery, pick up option, receiving window hours / address changes, etc.)•Verify invoice for freight from freight forwarders. •Conduct inventory, reconcile discrepancy, correct records in system, investigate and report result.

Toronto, Canada Area

Taking Purchasing and Supply Chain program

Beijing City, China

•Promptly responded to purchase requisitions, ensured proper approval from business units, then placed purchase orders. •Reviewed and confirmed order confirmations to ensure correction of specifications and contract terms. • Tracked logistic flow and communicated with the team to ensure shipments noticed and delivered to customers.•Responded to customer inquiries about order status, changes, or cancellations.•Coordinated with Sales team, Accounting, Logistics to resolve issues related to order, logistics and invoice.

Beijing City, China

•Managed end-to end material flow from receiving, feeding till to backflash. •Led warehouse, monitor VMI/JIT/Store materials, and organized quarterly and year-end inventory.•Managed 3rd party logistic performance. Verified invoices for storage and delivery fees.

Beijing City, China

•Organized inventory analysis, discrepancy control, solution proposal and follow-up.•Analyzed inventory level report, set up and adjusted stock parameters regularly to cover sales forecast and actual demands.•Run Excess & Obsolete Report, communicated with relevant departments, such as Purchasing, Production, QA, Scheduling, and track corrective actions and cost reduction.•Improved transition process in the inner supply chain, achieved accuracy rates – raw materials 95%, Subassembly / Finished Products nearly 100%.•Asset Inventory Management – Production, Inspection, Lab, and IT equipment. Whole cycle from register, transition, cycle count, inventory, depreciation, and write-off.