Yodit Gebreyes Email & Phone Number

Washington, Dc, Us

Washington, District Of Columbia, United States

Leads execution of high-profile and high-visibility organization events and programs for Vital Voices Global Partnerships. Works alongside the Chief External Affairs Office, Director of Events and events and communications team to drive live event engagement efforts for the organization. In addition, ensures staff is adequately informed to produce and execute quality events working in partnership with consultants and the management team.

Washington, District Of Columbia, United States

Washington D.C. Metro Area

• Detail oriented, award winning event professional with meticulous planning, organizational and negotiating skills; excellent leadership organizational skills; strong multi-tasking abilities; results driven, works well both independently and in a team-oriented environment, creative problem solver, excellent verbal and written communication skills• Mastered in the areas of office operations, system implementations, spearheading full event design transformations, project management.• Oversees planning, coordinating and executing activities related to large scale meetings, conferences, trade shows and special events while maximizing the return on investment and maintains budget• Handles venue selections, production set up, event design, logistics, food and beverage catering for multiple projects at a time.• Manages aspects of events such as design, signage, collateral, vendors, shipments, invoices, budgeting, schedules and timelines and onsite activations for clients.• Leads teams of 10-20 various vendors for the duration of project life cycle from beginning event logistics, vendor support, programming and pre- and post- evaluations• Initiates consultation meetings with clients and calculates budget and ensures they are adhered to• Conducts follow up meetings and conference calls with team members to ensure all tasks are completed in a timely manner• Negotiates and secures event spaces, plans out seating floor plans, décor and overall design layouts• Creates and monitors event timelines and ensures deadlines are met• Maintains the company website via blogs and recapped past events with photos and descriptions with trends and inspiration that are beneficial to readers• Manages company social media accounts to promote traffic to the website, blog site and sponsored events• Keen luxury lifestyle management and logistics training, including air travel and hotel accommodation processes.

Alexandria, Va

• Spearheaded event registration and overall logistics for groups ranging in size from 30 to 2,000 attendees• Coordinated over 100 regional and national events, creating registration websites, venue selection, as well as print materials and conference collateral to ensure effective communications with all participants and team members• Set-up and managed registration in AMS (membership database) for workshop events and conferences• Developed service manuals and set up orders to include but not limited to electrical, internet, layout, signage, room sets and food & beverage• Coordinated the development of attendee registration sites, review for accuracy, and facilitate customer service questions• Created and executed onsite production schedules and exhibit hall activities to ensure plans are on schedule and properly implemented• Oversaw and managed inventory for registration and order as necessary• Managed staffing, recruitment, scheduling and coordination of all conventions and large meetings• Collaborated with association executive members and vendors to manage registration and payment process for trainings, board meetings and annual conferences in various cities like Nashville, Long Beach, Dallas, Montreal, Little Rock and Savannah for all attendees• Responsible for all onsite logistics, including audio visual, food and beverage, room scheduling, transportation, off-site venues and activities, VIPs, speakers, creative décor, billing, and production• Maintained due dates and deliverables for vendor contracts, event marketing collateral ex. signage, badges, gift bags• Negotiated third-party supplier proposals and contracts, terms, and conditions including guarantees, attrition, limitations, and cancellation penalties• Analyzed post-event data and recommended future improvements in collaboration with event programmers

Washington Dc-Baltimore Area

-Acts as liaison with the Management, Schedulers, Vendors and Sales Advisors. -Responds to event inquiries and create contracts for planning and event logistics with vendors.-Conducts meetings and site tours with client's to discuss event details, rental of specialty items such as linens, decor, etc.-Updates vendor lists and stays current with event coordination trends.-Works with publicist to organize press needs at special events for media and promotions, grand openings and travels as requested.-Directs all activities engaged in successful events, promotion and sales of vendor products. -Oversees product preparation and presentation; ensures adequate sample amounts and quality events.-Conducts and/or oversees the purchase, storage and preparation of vendor products and supplies.

-Respond to RFP/RFQs and draft company qualifications and proposals.-Submit relevant documents for all award submissions.-Assist in preparing presentations as well as updating and maintaining collateral materials. -Utilize graphic design experience, and expertise with the Adobe CS suite (including InDesign, Photoshop, and Illustrator) and Microsoft Office (including Word, Excel, and Powerpoint.) -Assist with photo shoots for portfolio work.-Coordinate special projects and assignments.

Washington Dc-Baltimore Area

-Coordinate and process marketing mailings. -Conduct preliminary research for prospect outreach and the initial phase of new business pitches. -Coordinate credential requests and put together initial material for review. -Identify opportunities relative to new business and assist with brainstorm sessions. -Participate in the facilitation of new business event logistics (meetings, presentations, etc.) -Manage the Interaction database. Once initial information is entered ensure that the database is updated and potential client information is added. -Implement a media monitoring process to ensure we’re including new, published lists of potential clients and cross check market information with the data base.-Coordinate production of new business meeting materials and prepare PowerPoint presentations. -Coordinate team expenses and purchase orders

Annandale, Virginia, United States

-Provided professional administrative support to the marketing department such as organizing influential contacts, sending emails, making client phone calls, setting up meetings.-Assisted Program mangers with program data to learn the understanding of the philanthropic partnership process and current leads to new contacts.-Demonstrated a basic knowledge of pitching stories, web site marketability, social media, and working on a high volume traffic e-commerce/media site allowed me to secure high profile guest bloggers for the website.-Wrote press releases, fact sheets, emails, blogs to provide exceptional content for the Partners for Africa Community Page and various social networking sites geared to the African American demographic. -Worked in a fast paced environment while maintaining strong working relationships with clients, vendors and supervisors.

Dulles, Virginia, United States

-Manage Black Voices community sections including message boards and member profiles-Promote AOL Black Voices stories through the blogosphere with numerous blog hits earning placement in blog sites such as A Hot mess and Young, Black and Fabulous-Prepare research documents for various Black Voices pages in order to build SEO ranking higher with better word choice and placement of content-Compile recent entertainment news content for the Blog for Blog series on Black Voices

Fairfax, Virginia, United States

-Act as public liaison for events, provide organizations with information that would allow an event to be as successful as possible-Execute technical preparation and operation of lighting and equipment set up-Coordinated publicity for diversity events gaining coverage from local media affiliates-Organize and attend interviews with Peer Empowerment Staff and recommend locations for events, menu options, and style settings

Dulles, Virginia, United States

-Provide writing for AOL Living pages including stories and page captions for Horoscopes, Celebrity Stars , Food & Community sections-Promote AOL stories through the blogosphere with numerous blog hits earning placement in sites such as TMZ.com and PerezHilton.com-Prepare research documents for various AOL Living pages

Washington, District Of Columbia, United States

Summer internship in which I was responsible for the following:-Reporting on breaking stories assigned by the marketing executives -Interviewing newsmakers and investigating issues relevant to news readers- Assisting Executive Marketing Director with sales presentations-Aiding in press needs at red carpet events for summer promotional events

Washington, District Of Columbia, United States

-Assisted in planning of conferences, meetings, and presentations-Performed research for recent news pertaining to clients campaigns-Produced media lists and completed other necessary work for campaigns-Worked with assistants and, at times, directly with top publicists

Master Of Arts - Ma, Public Relations & Corporate Communications

Bachelor Of Arts - Ba, Marketing & Information Technology

Activities and Societies: -Ethiopian Student Association, President, fall 2007-spring 2008, -American Marketing Association, Vice.

Education record