Zena Thomas Email & Phone Number

Dandenong, Victoria, Australia

• Onboarding and Offboarding of staff.• End to end recruitment.• Preparing new and amended contracts.• Inducting new employees into the company.• Managing and maintaining the HRIS for end-to-end employee life cycle.• Liaising with the Management Team to ensure their vision and the collaborative culture are maintained whilst focusing on productivity, recruitment and retention in all areas of the company.• Establishing programs to promote from within.• Hosting and follow-up with QA, Maintenance and Engineering on WH&S matters.• Review and document work procedures.• Compliance with relevant industry awards and legislative framework by maintaining an in-depth understanding and appreciation of all legal requirements and informing management of the same. • Performing a yearly review of remuneration for all employees. • Bringing employees together at company functions to boost staff morale. • Creating, reviewing and updating the company’s policies and procedures.• Owning the annual calendar of projects and events including employee surveys.• Developed an organisational chart to foster a high-performance culture• Creating and revising of Position Descriptions.• Encourage and celebrate high performers by developing ongoing recognition and reward programs. • Organising various training programs for staff to attend in order to perform their work.• Audited employees that require government licenses to perform their work. [eg.] Fork-Lift, Drivers, White Card, First Aid Licenses, etc. • Performance Management - including advice, ongoing meetings, letters and disciplinary actions.• Overseeing elements of payroll.• Promoted succession planning by hiring young people and receiving Government funding. • Coach leaders on running effective performance and development sessions, providing advice and suitable solutions where conflict resolution is required.• As a RTW co-ordinator - managing Work Cover claims.• Providing reports to staff and management as requested.

Dandenong, Victoria, Australia

Working for a National manufacturing company my duties were as follows:• Onboarding and Offboarding of staff.• Advisor to management and staff on HR and Safety matters.• Organised toolbox meetings and co-ordinated hazard incidents and near miss reports.• Prepared new and reviewed current policies in accordance with government regulations.• Preparation of Position Descriptions for all employees and ongoing maintenance/review.• Organised and amended new and existing contracts.• Worked with FWC, Union Officials and Employees during the EBA process, and updated the terms and conditions after the final decisions had been made.• Provided on-going performance management guidance for all Managers.• Coached leaders on running effective performance and development sessions, provided advice and suitable solutions where conflict resolution was required.• Performance management – including ongoing meetings, letters and disciplinary actions.• Managed the HRIS for end-to-end employee lifecycle.• Performed a yearly review of remuneration for employees. • Organised audits for employees requiring government licenses - Fork-Lift, Drivers, White Card, First Aid Licenses, etc. • Collated, processed and uploaded vital data for WGEA. • Owning the annual calendar including employee surveys.• Implemented an electronic filing system for all HR documents. • RTW co-ordinator • Undertook Safe Work audits conducted by the Government and other agencies.• Processed the company’s Australia wide weekly and monthly payroll for about 120 staff members.• Prepared, managed and collated information for the T&A Systems.• Processed weekly payments – PAYG• Prepared and processed monthly/yearly payments – Superannuation, National Payroll Tax, etc.• The reconciliation of leave balances [Annual/Long Service/Personal] on a yearly basis.• Prepared and posted payroll GL transactions.• Advisor to Management and staff on HR and Payroll issues.

Burwood, Victoria, Australia

As the Junior Internal Auditor, my duties were as follows:• Examined various departmental records and interviewed staff and management to ensure accurate recording of transactions and compliance with the World Vision International policies and procedures.• Inspected accounting systems to determine their efficiency and management of the organisation’s resources.• Analysed data obtained for evidence of deficiencies in internal controls, duplication of effort, extravagance, fraud and non-compliance with Australian laws, policies and procedures.• Prepared reports of audit results and recommendations to management.• Assisted the senior auditors in preparing written documents for their assignments.As an Accounts Officer my duties were as follows:• Batched, processed, coded and banked donations.• Bank accounts reconciled on a daily and monthly basis.• Handled petty cash.• Processed and reconciled invoices, expense reports, reimbursements, partnership & vendor accounts.• Adhoc reports provided to the Management team.• Answered vendor, internal and overseas staff member queries.• Trained staff on the use of new accounting packages.