Lexy Almada Email & Phone Number

Phoenix, Arizona, United States

Provide high-level support to System VP of Real Estate and multiple Attorneys including coordinating travel, organizing meetings, case file management, CLE management and tracking, expense reports, and other various office management responsibilities.

Phoenix, Arizona, United States

Plan, Manage and Host trainings, workshops, conferences, and other high-profile events for over 4000+ in the IT & Digital Community at nationwide healthcare system over multiple channels including in-person events and remote meetings, webinars, and other virtual gatherings. Collaborate with senior leadership, strategic partners, tech team, and vendors to coordinate programs, speakers, presentations, and meet event goals to deliver best-in-class engagements. Book venues, conduct location inspections, direct on-site crew, event setup & tear-down, rehearsals, arrange technology setups, process invoices, create invitations, registration, and other details for seamless events.  Ensure proper virtual meeting/webinar setup, timely submission of presenter and attendee links, post event surveys, event recordings, social tool utilization, and attendance metric reporting for virtual events. Produce and manage annual events schedule and related deliverables including: agendas, invites, and event metrics assessed through surveys and social media tools.● Recreate and host a live, monthly social event to foster employee engagement during the COVID pandemic as a virtual gathering via Zoom. Doubled voluntary participation up to 1,200 through advertisements and social networking channels.● Produce Town Halls and remote employee-engagement series, with CommonSpirit’s CIO to discuss projects and updates on technical operations, plus interviews with national technology leaders. Book prominent guests such as Aashima Gupta (Head of Healthcare Solutions at Google Cloud) and Shantanu Narayen (CEO of Adobe).● Process Development and Facilitation of effective (technical and interpersonal) training programs, utilizing tools such as Real Colors personality evaluation.

Phoenix, Arizona Area

Exhibitor Logistics Planner for a B2B telehealth client, organized and oversaw presence at national conferences with 1,000+ attendees. Arranging travel, supplies, branding, media, and sponsorships. Plan workshops, PR initiatives, business development events, partner retreats, and employee engagement for upwards of 500 people ensuring proper setup/teardown, setting and following agenda, executing presentations, and proper technical setup of conference rooms. Reduce costs by researching and negotiating best pricing for equipment and supplies with vendors and contractors.Support for Labor-Relations Human Resources (HR) initiatives at multi-site regional healthcare system. Organize meetings to facilitate communications and constructive engagement between senior leadership and personnel. Plan Labor Relations training programs for senior managers. Coordinate Technical setup. Facilitate meetings to ensure productivity and focus on agenda.  Conduct research, analyze data and employee records, and prepared reports on labor relations for internal audits. Process employee transactions related to transfers, terminations, exceptions to pay, promotions, demotions, and other matters. Prepare responses to third-party subpoenas and record verification requests to assure compliance and satisfy legal and regulatory requirements and standards.Interim Office Manager: Office operations. Project Coordinator for Office Expansion. Manage vendor relations, site-work coordination, and project timeline ensuring minimal business impact. Document and Reorganize office operations, research and obtain new vendors, reconcile relationships with vendors and management, and create and implement policies and procedures for HIPAA and Joint Commission compliance.

Phoenix, Arizona Area

● Provide high-level administrative support to the Director of Pharmacy and other members of the executive management team. Maintain complex calendar management over multiple time zones; planned [virtual and in-person] meetings, conferences and national travel. ● Manage planning and logistics for meetings off-site and company engagement events at venues with 500+ seating capacity. ● Maintain badge security systems for employees and visitors; internal traffic reporting; company office supply purchases & utilization; office, facility, and equipment troubleshooting; and maintain positive relationship with vendors. ● Negotiate favorable terms and pricing agreements with vendors, caterers, and other providers. Additionally, coordinate accounts payable invoices and reconcile delinquent accounts for all vendors, and establish and onboard new vendors.● Lead Implementation of substance abuse queries and reporting to pharmacies, prescribers, and physicians leading to an 87% reduction of repeat opioid abusers, which improved Patient Safety and Plan Star ratings. Correspondingly, utilize Medicare guidelines to modify and maintain compliance-related materials such as Model documents, EOB, and formularies.

Phoenix, Arizona Area

TRAINING EVENT COORDINATOR & RESOURCE MANAGER● Maintain a 98% overall success rate scheduling and managing over 300 monthly public and private training events, classes, and room rentals while continuing to facilitate cross-functional communications between Training, IT, Sales, Operations, external stakeholders and the marketing team to fulfill future private training sessions and schedule and promote in-demand public courses. ● Successfully manage 15-20 trainers by scheduling, providing accurate navigation of off-site locations, developing processes for interviewing, hiring, orienting, and training new instructors while guiding continued development of trainers to increase product set knowledge.● Research, select and led the implementation upgrade of the college’s campus management information system encompassing post-secondary educational programs, technical software courses, management skill courses, off-site training, corporate/government sales, room rentals and equipment rentals.● Provide integrated support solutions for front-office staff.TRAINING SPECIALIST● Facilitate Instructor-led Classes for Microsoft Office (Word, Excel, PowerPoint, Outlook) and Windows to adult learners. Additionally, lead and restructure the Introduction to Computers Program which led to a 33% increase in student certifications.

Greater New York City Area

● Plan, execute and manage key aspects of National Conferences, with attendance in excess of 1,000.● Organize meetings to facilitate communications between clients, vendors and other key stakeholders.● Create procedures that increased efficiency in marketing kit development by over 90%.● Develop press releases, advertisements and marketing materials for Today’s Child Magazine and Journal.