Alexandra Adsit Email & Phone Number

Washington Dc-Baltimore Area

- Director of the Medical Education Senior Leaders (MESL) community, tasked with strategic planning and implementation. Implement the planned model for partnership and strategic alignment between the Chair, Steering Committee, working committees, MESL community, and the AAMC. Facilitate the Steering Committee’s development of a strategic plan and ensures the alignment of the projects with the AAMC’s strategic priorities. Co-develops yearly MESL goals that align with AAMC interests. Meets regularly with the Chair and others to sustain progress toward yearly goals. Directs the operations of the Steering Committee, including monthly meeting facilitation and driving conversations and work forward. Hosts MESL monthly community call meetings. Partners with AAMC Meetings team to plan annual in-person meeting. Leads planning committee in the work of developing a program for yearly annual meeting. Collaborates with AAMC Staff that oversee five working groups. Leads the MESL virtual community project. Explores relationships for MESL outside of the AAMC.- Leads team of staff who together support work of AAMC constituent professional development groups including Group on Student Affairs (GSA), Group on Educational Affairs (GEA), Group on Information Resources (GIR), and Group on Regional Medical Campuses (GRMC). Facilitates the development of a cohesive matrixed team across the unit and association. Develops strategy to support alignment of professional development groups with the AAMC's mission. - Successfully conceptualizes and implements a diverse set of aligned projects and initiatives. - Fosters a culture of inclusion, collaboration, and operational excellence within portfolio. - Supervision of two direct reports and one indirect report. Leads, trains, and coaches direct reports and matrixed staff.

Washington, District Of Columbia, United States

Responsible for supporting the programs and operations of the AAMC’s Leadership Development Portfolio and building successful relationships with our external constituents, program faculty and internal content experts. Program Management• Manages the development, execution, and ongoing maintenance of learning solutions from the leadership development ancillary product lines: leadership electives, embedded sessions, and support resources (e.g., toolkits).• Collaborates with and supports the Leadership Development Program Managers as assigned/needed with specific aspects of programs in the following major product lines: leadership flagship programs, enrichment programs and foundational offerings for students and residents.Leadership Development Portfolio Support and Operations• Manage the leadership development faculty/speaker cadre and faculty/speaker succession planning process.• Serve as the team’s main point of contact for the AAMC’s Virtual Communities (VC). Work with the VC team and leadership development team members to strategically integrate/post leadership development content on the VC platform.• Ensure the leadership development webpage on aamc.org is consistently updated and maintained with new information. Collaborate with marketing and leadership development team members on the strategic development and evolution of the webpage.• Manage the leadership development inbox and respond to constituent inquiries and/or triage requests for information about leadership development programming and initiatives. • Serve as the team’s main point of contact and representative on Customer Relationship Management (CRM) related projects that directly impact leadership development programs. Be the resident expert on CRM process and work with the CRM team directly on leadership development related tickets.• Manage special projects as assigned, e.g., contribute to and provide project management support for strategic action plan 6

Washington D.C. Metro Area

- Provides full logistical responsibility for 6-8 meetings annually, ranging in size from 50-900 registrants. - Conducts site selection and contract negotiation for 6-8 meetings and conferences annually. Assists with city selection, creates and sends RFPs, reviews proposals, and conducts site inspections if necessary. Presents site options. Prepares contracts and negotiates terms.- Prepares budgets and monitors expenditures for meetings, informs program leader of budgetary implications, and reconciles all hotel and vendor invoices, master accounts, deposits, financial closeouts.- Works with program staff to determine registration fees and options. Builds meeting websites, email campaigns, target lists, registration processes, online agendas, speaker pages, and CME pages in CVENT.- Manages speaker coordination for up to 200+ speakers per meeting. Manages hotel accommodations, travel, audio visual needs, expense reimbursements, CME disclosures and speaker fee payments.- Coordinates all facility specifications with hotel to include meeting room setup, audio visual setup, food and beverage selection and setup, and guest room and suite accommodations.- Assisted with managing exhibitor and sponsorship opportunities at AAMC annual meeting. Onboarded and coordinated with exhibit sales personnel to orient them to AAMC and the annual meeting. Coordinated exhibit hall needs with convention center exhibitor contacts, audio visual designers and sales contacts, general service contractors and show managers. Coordinated onsite meetings and receptions hosted by exhibitor contacts and assisted with targeted exhibitor marketing to increase booth sales. - Managed project of internal exhibitor and sponsorship prospectuses overhaul, working with accounting, registration team and creative services department to streamline process, templates and registration for 17 meetings offering exhibit and sponsorship sales. - Primary contact for CrowdCompass mobile app.

- Managed logistics for 7 meetings annually which included preparing and supervising distribution of meeting materials, corresponding with speakers regarding logistical needs, coordinating all hotel functions to include meeting room setup, audio/visual requirements, food and beverage selections and reservations. - Prepared budgets and monitored expenditures for meetings. Informed program leader of budgetary implications and reconciled all hotel and vendor invoices, master accounts, deposits and financial closeouts.- Managed marketing and print efforts, coordinated with graphic and electronic communications departments to develop graphic identities, meeting materials and meeting websites and marketing campaign.- Worked with program staff to determine registration fees, questions and options. Built meeting websites, email campaigns, target lists, registration process, online agenda, speaker pages, CME pages, etc.- Managed speaker management for two meetings with 150+ speakers annually. Managed hotel accommodations, travel, audio visual needs, expense reimbursement, CME disclosures and speaker fee payment.- Coordinated all facility specifications with hotel to include meeting room setup, audio visual setup, food and beverage selection/setup, and guest room, suite accommodations. - Provided onsite logistical support and supervision of onsite meeting staff and hotel counterparts. - Distributed meeting evaluations and followup communications for meeting attendees.

- Responsible for 12 meetings and 13 online learning and webinar registrations per fiscal year.- Participated in frequent planning and check in meetings with assigned meeting’s program staff and planners. - Built registrations with attributed fees, created e-marketing mailing lists and surveys, tested registration from user perspective, processed hardcopy registration forms, managed financial transactions, sent confirmations and receipts, refunds and payments, financially reconciled meetings, prepared income reports, and compiled meeting history reports.- Managed constituent records and event registrant records; answered internal and external record related questions.- Generated and reported registration updates with requested registrant information.- Communicated with staff, constituents and registrants regarding questions or issues related to registration, housing or special accommodations through written and oral communications.- Prepared registration supplies, badges, participants list, on-site forms and reports and shipment materials.- Traveled to manage on-site registration, processed on-site registrants, distributed meeting materials, responded to constituent questions, monitored attendees and guests, assisted meeting planner and coordinated with hotel staff during meeting times.- Developed standard operating procedures related to various modules of netforum, documented and communicated testing attempts to managers and support staff, identified bugs or errors, reported internal system problems and external web site issues to management, tested enhancements and provided documentation appropriately. - Managed sign order process with outside vendor and creative services for annual meeting.

Washington D.C. Metro Area

- Maintained accurate organization and individual data in association management system.- Provided support to association management users and trained internal staff on systems and tool.- Managed AAMC dues renewal, invoicing distribution and dues payment transactions in accounting module.- Built, distributed and compiled AAMC Member Engagement survey distributed to select councils.

- Assisted on-site at the Group on Women in Medicine meeting, Ritz Carlton Hotel, Washington, D.C., July 2010.- Assisted on-site at registration and information desk, AAMC Annual Meeting, Washington, D.C., November 2010.- Processed photography orders, distributed and followed up with reorders, AAMC Annual Meeting, November 2010.- Assisted site selection meeting planners with request for proposal process using RFP tracking sheets, creating site and venue selection packets to present to groups and councils, observed committee meetings in which venue was selected, drafted follow up e-mails to properties not selected, drafting, editing and guiding contracts through revision and approval process with AAMC legal department.- Assisted meeting planners through preparation and distribution of attendee and speaker correspondence, speaker letters, agreements and announcements, editing meeting facts, proofing and formatting HTML e-mails and meeting agendas, reviewing CME claiming and correspondence, preparing event specifications guides, event banquet orders and crisis management plans.- Assisted Senior Administrative Associate with ADCOM meeting shipments pickup, delivery and return.- Assisted Meeting Coordinator building Vovici surveys, distributing surveys at conclusion of meetings and -exporting results to report to senior meeting staff, planners and registrars.- Assisted registrar in preparing meeting badges and proofing participant lists while preparing shipment.