Allison Wright - Kleinbach Email & Phone Number

Rensselaer, Ny, Us

Administrative Assistant, Parts Department & Accounts Receivable (12/14 – Current)Create work orders, process employees’ hours for payroll, and review mechanics work orders for sales and services. Invoice counter parts, process all parts’ orders, and purchasing parts and maintaining inventory. Process invoices, A/R, type correspondences, answer phones and filing.

United States

Accounts Receivable & Receptionist (04/12 – 10/14)Reviewed mechanics’ work orders for sales and service, calculated labor charges, marked-up parts, checked for accuracy and completeness of billing for services performed, totaled invoices, inputted invoices into computer system (Sage ERP Accpac), and final review for up to 100 invoices daily. Compiled all weekly and monthly leases for lease and/or rental units, subs and extras and responsible for all A/R and direct sales invoices, and processed A/P when position vacant and/or individual on vacation. Processed monthly customer statements, completed bank reconciliations and inputted information into A/R Deposit Slips cross-referencing payments made with invoices sent, detecting duplicate payments and/or underpayments, and posted payments. Handled customer inquiries regarding invoice discrepancies and issued credits when necessary. Interacted with customers on a daily basis, processed accident incidences, credit applications and tax-exempt certificates, compiled and updated employee safety manual, filing of all A/R & A/P and answering the phone. Member of Leroy Holding’s Safety Committee

Albany, Ny

Provided administrative/secretarial support to the Executive Director and support staff. Duties included making travel arrangement, scheduling appointments, processing travel expenses as well as acted as liaison with committee chairs and members. Prepared and maintained several funding sources in Excel worksheets, and printed and categorized all the company’s print media.

Rensselaer

Temp Administrative Assistant and Document Coordinator (03/11 – 08/11) Provided support to both the Rensselaer and Tarrytown sites related to documentation system and ancillary support systems. Essential duties and responsibilities consisted of implementing and maintaining document repositories and archives, coordinated review and revision of controlled documents, performed intake review of documents for completeness and accuracy while maintaining document workflow, issued and maintained master manufacturing documentation and supporting documentation, coordinated document requests and stages documents for presentation during regulatory inspections, provided guidance to user departments in proper use of document change systems to ensure consistency of system usage, maintained department databases, prepared reports for management and ordered office supplies.Supported the Manufacturing department by performing administrative functions and duties such as provided administrative support to the Quality Assurance Department, assisted with updating databases, spreadsheets, and other software documents, logged batch sheets, created batch trees and compiled completed batches, reviewed and approved batch sheets, assisted in coordination of projects, coordinated meetings (via Outlook – sending invitations and scheduling meeting rooms) and all other administrative tasks such as filing, making copies, organizing documents and/or materials and ordered office supplies.

Empire State Plaza, Albany, Ny

Temp Administrative Assistant (04/10 – 10/10) Provided confidential administrative/secretarial support services for 26 BAE staff in their WIC Department. Input and processed al invoices, standard vouchers and purchase requests as well as scanning all current and past documents into DocSTAR file management system.

Empire State Plaza, Albany, Ny

Temp Administrative Assistant (03/09 – 04/10)Provided confidential administrative/secretarial support services including, processed Request for Proposals and Request for Applications, recorded RFP and RFA in Microsoft Access databases and Excel spreadsheets, kept director’s calendar, arranged travel and hotel accommodations according to New York State’s travel requirements and employee reimbursements for travel expenses, meeting, phone and data management support for 9 staff at Wadsworth working on three high-profile funding streams.

New York City, New York

Provided confidential administrative support to one partner and five associates in the real estate department which included processing all commercial closing documents, running conflict checks, compiling closing binders and setting up appropriate files, worked on-site notarizing all closing paperwork, developing PowerPoint presentations, inputting attorneys’ time using CMS Time Entry, setting up meetings, ordering supplies and arranging of travel both international and domestic.

Provided confidential administrative support to three partners and two associates in the health care department in Albany, New York and provided administrative support to three real estate attorneys in Dallas, Texas