Amanda Lopez Email & Phone Number

New York City Metropolitan Area

Brand Book Ambassador:- Formatting project documents in accordance with brand guidelines, ensuring consistency and brand integrity.Travel and Logistics Coordination:- Arrange domestic and international travel and hotel accommodations for team members, adhering to Travel & Expenses Policy.Meeting and Event Organization:- Organize meetings, conferences, and training sessions as directed by US team members, managing agenda preparation, minutes, and attendance records.Document Management:- Manage document approvals and execution through Adobe Sign, ensuring efficient workflow and compliance.Workload Management:- Collect and report hours worked by project teams to support fatigue and workload management initiatives.IT Support:- Provide timely support for IT issues, coordinating resolutions to minimize productivity disruptions.Mobilization and Onboarding:- Handle the mobilization and demobilization processes for new joiners and leavers, including flights, accommodations, and relocation arrangements.- Coordinate onboarding of new employees, overseeing IT equipment setup, access provisioning, and PPE distribution.Office Administration:- Manage general office administration tasks such as mail and courier services, guest reception, safety briefings, and refreshment provision.-Manage office supplies, business cards, and coordinated specialist printing.Financial Administration:- Utilize financial and procurement systems, acting as a Local Purchasing Agent.- Process accounts payable invoices for relevant approvals.Additional Duties:- Ensure safety and operational functionality of office equipment.- Occasionally undertook billable tasks during peak workload periods.

United States

• Support the Maesa Beauty Marketing Team through Beacon Hill Staffing Group- Assist in senior-level meeting preparation. Ensure project materials are all accounted for and appropriately presented.• Orchestrate key organizational skills for photoshoot campaigns, client and consumer giveaways, as well as meetings with internal and external stakeholders across several brands.• Coordinate with Senior Management to successfully execute large off-site events.• Product inventory management. Created an electronic inventory system collaborative across multiple brands.• Maintain office organization, compile records, materials and forms needed to manage requests.• Schedule meetings, trips and appointments for the team and maintained master calendar.

New York, United States

• Day-to-Day Support: Offered comprehensive support to ensure the smooth functioning of daily operations, anticipating needs and proactively addressing challenges.• Coordinated availability, scheduled appointments, and managed calendars to optimize time management.• Efficiently administered purchase orders, coordinating with vendors and internal teams to ensure timely procurement of goods and services.

New York City Metropolitan Area

• Submitted employee and organization tax forms and returns to taxation authority.• Improved budgeting processes by collecting, compiling, and forecasting data.• Supported workflow of daily administrative tasks to achieve targets and deadlines.• Daily team meetings, providing updates on progress, and collaborating with team members to ensure alignment and smooth operations.• Providing comprehensive administrative support to senior-level executives, including calendar management and document preparation.

New Jersey

• Created and maintained Excel-formatted data entry sheets, ensuring accurate and organized data management.• Skillfully managed airline customer inventory, ensuring accurate tracking and efficient distribution of products. Managed domestic parcel shipping logistics, utilizing UPS, FedEx, and DHL services to ensure timely and secure delivery.

Parsippany, New Jersey

• Managed and maintained patient records, ensuring accuracy, confidentiality, and compliance with regulatory standards.• Travel Arrangements and Expense Tracking: Skillfully arranged business travel, tracked expenses, and coordinated meeting arrangements, ensuring cost-effectiveness and efficient logistics.

Brooklyn, New York

• Proficiently received and directed incoming calls or emails, promptly addressing inquiries and routing communications to the proper parties.• Effectively scheduled calendars, optimizing time management and ensuring productive use of resources.• Report Preparation: Successfully prepared reports, ensuring accuracy, clarity, and adherence to established guidelines.• Travel Arrangements and Expense Tracking: Skillfully arranged business travel, tracked expenses, and coordinated meeting arrangements, ensuring cost-effectiveness and efficient logistics.

Associate Of Arts And Sciences (A.A.S.), Social Work

Certified Medical Assistant

A professional who performs both administrative and routine clinical tasks in a medical setting.

New York State Regents Diploma, Business Administration And Management, General

In addition to successful completion of the appropriate 22 units of credits, in order to earn a Regents or local diploma, students must.