Anna Ouellette Email & Phone Number

Washington, District Of Columbia, United States

Washington, Dc

Events Management:-Manage logistics for all aspects of IBTTA’s yearly revenue and non-revenue producing conferences, eight domestic and one international, ranging from 20 to 900 attendees, as well as IBTTA Foundation events and fundraisers.-Develop and refine RFPs for all conferences, booking up to 3 years in the future. -Forecast and manage the expense budget for all conferences.-Carry out all pre-conference planning: utilize Cvent for site selection, site visits, contract review and management, meeting space allocation, Banquet Event Order preparation, and sleeping room block management to mitigate risk of attrition.-Manage on-site logistics including attendee registration, venue support staff, food and beverage, security, and transportation.-Research, contract, and manage vendors for networking events and technical tours, and coordinate the off-site logistics. -Create and publish event and exhibit profiles for all conferences in the AMS (Protech) for registration purposes. -Coordinate with the Membership Development team regarding potential sponsorship opportunities-Complete wrap up debriefs, reporting, and analysis for historical purposes.Special Projects:-Work with webmaster in updating the website on all program related content.-Coordinate IBTTA's Toll Excellence Award program, from submissions solicitation to committee interaction and management of the judging/scoring.-Maintain and develop relationships with IBTTA’s Board of Directors, general membership, and Meeting Planning Groups. -Supervise and manage IBTTA summer intern(s).-Implemented a weekly staff meeting to promote team awareness and organization of ongoing projects.-Create and maintain SOPs to implement process improvements.-Work closely with Deputy Executive Director, ensuring no aspect of the IBTTA agenda is neglected, or deadline is missed.

Washington D.C. Metro Area

-Provide programmatic and administrative support for one Deputy Director, one Senior Program Officer, and one Portfolio Officer-Lead project management for a yearly three day teacher conference, with attendance of 500-Scout potential locations/hotels for this conference, taking into account the programmatic and logistical needs, and provide analyses of each place and strong recommendations-Prepare the Deputy Director for speaking engagements; sometimes attend the event for onsite support and preparation-Code and submit expense reports-Maintain and coordinate calendars using Microsoft Outlook-Lead the team’s bi-weekly logistics calls-Plan and coordinate the biannual team retreats in Seattle and DC-Collaborate with grantees from national nonprofits and large urban school districts, including coordinating annual strategic meetings with key district and Foundation staff for major grants -Coordinated the 2014 annual professional learning day for 170 Foundation assistants -Member of the Conference Planning Team for the College Ready Division

Washington D.C. Metro Area

-Maintained and coordinated three Partners’ calendars, using Microsoft Outlook-Coordinated client luncheon meetings, including the planning, set up, and tear down of those meetings -Handled event planning and travel needs for each of the three Partners-Compiled preparation materials for client meetings, on and off site-Completed and submitted all expense reports and time sheets for each of the three Partners-Exercised professionalism, discretion, and independent judgment in the performance of duties

-Maintain the Senator’s schedule -Serve as liaison and doorkeeper for the Representative with the staff, public, and other Representatives -Provide administrative, clerical, and office support services for the Representative-Exercise professionalism, discretion, and independent judgment in the performance of duties

-Maintain the Congressman’s schedule -Serve as liaison and doorkeeper for the Representative with the staff, public, and other Representatives -Provide administrative, clerical, and office support services for the Representative-Exercise professionalism, discretion, and independent judgment in the performance of duties -Recruited, interviewed and hired interns for our DC office-Volunteered for Sali for Congress making phone calls

-Administrative duties: answered phones, greeted constituents-Gave Capitol Tours-Answered constituent mail

U.S. History, History And Political Science

Activities and Societies: Resident Assistant 2004-06, Student Senate, Student Government Association Chief Justice.

Education record