Anna Smith Email & Phone Number

Dallas, Texas

• Order, create and maintain a relationship with vendors on promotional items for customers and/or tradeshow events• Coordinate with vendors on tradeshow events and follow through to ensure complete • Utilize Adobe Illustrator and Photoshop to create/edit graphics for our products, tradeshow displays, Literature Ads, Submittal Sheets, etc. • Utilize Microsoft Excel to update and manage numerous footage reports each month for customers• Utilize Microsoft PowerPoint to create, update, and edit annual review reports for customers and company budget meetings• Establish strong working relationships with outside sales force• Manage calendar, meetings, travel and expense reports for the VP of Sales & Marketing

Dallas/Fort Worth Area

• Manage calendar, meetings, and provide support for the CEO, Chairman, and HR Director• Arrange travel and coordinate accordingly prior to trip• Archive certain materials to offsite locations• Process vendor invoices, including creating PO’s, insertion orders, and approvals• Receive and direct visitors (clients, vendors, candidates, etc.)• Receive supervisor’s calls and promptly forward to correct channel• Responsible for recording and keeping track of employees vacation, personal & sick time off• Ensure office has necessary day-to-day materials to complete work• Arrange commitments to maximize time management; allow decision/desk time with supervisor• Schedule time to on-board new hire employees

Dallas/Fort Worth Area

Provided administrative support for the creative team, which entailed every client that was non-healthcare, consisting of 20-30 employees.• Coordinate work flow• Update and chase delegated tasks to ensure progress to deadlines and keep projects on schedule• Process invoice approvals• Prepare agendas in advance, arrange meeting facilities, and prepare action minutes• Arrange travel through internal or outside agents to include itinerary and supplies• Take part in any administrative meetings to assure secretarial follow-through• Performs facilities management and general office duties such as ordering supplies and setting up new hire employees

Irving, Tx

Fully supported two VP’s of the company as well as provide administrative support when needed for their team consisting of 10-15 employees.• Schedule and coordinate meetings, interviews, appointments, events and other similar activities for supervisors• Arrange travel including flights, lodging, and meal reservations• Responsible for preparing reports, invoices, letters, memos, financial statements and spreadsheets by word processor, spreadsheet, database and software• Maintain calendar using Outlook; ascertain which events require boss’s presence• Process replies on own initiative or from bosses’ dictation or notes• Arrange "callbacks" to protect boss’s time and route calls elsewhere as needed