Anna Smith Email & Phone Number

Dallas, Texas

• Order, create and maintain a relationship with vendors on promotional items for customers and/or tradeshow events
• Coordinate with vendors on tradeshow events and follow through to ensure complete
• Utilize Adobe Illustrator and Photoshop to create/edit graphics for our products, tradeshow displays, Literature Ads, Submittal Sheets, etc.
• Utilize Microsoft Excel to update and manage numerous footage reports each month for customers
• Utilize Microsoft PowerPoint to create, update, and edit annual review reports for customers and company budget meetings
• Establish strong working relationships with outside sales force

Dallas/Fort Worth Area

• Manage calendar, meetings, and provide support for the CEO, Chairman, and HR Director
• Arrange travel and coordinate accordingly prior to trip
• Archive certain materials to offsite locations
• Process vendor invoices, including creating PO’s, insertion orders, and approvals
• Receive and direct visitors (clients, vendors, candidates, etc.)
• Receive supervisor’s calls and promptly forward to correct channel

Dallas/Fort Worth Area

• Provided administrative support for the creative team, which entailed every client that was non-healthcare, consisting of 20-30 employees.
• Coordinate work flow
• Update and chase delegated tasks to ensure progress to deadlines and keep projects on schedule
• Process invoice approvals
• Prepare agendas in advance, arrange meeting facilities, and prepare action minutes
• Arrange travel through internal or outside agents to include itinerary and supplies

Irving, TX

• Fully supported two VP’s of the company as well as provide administrative support when needed for their team consisting of 10-15 employees.
• Schedule and coordinate meetings, interviews, appointments, events and other similar activities for supervisors
• Arrange travel including flights, lodging, and meal reservations
• Responsible for preparing reports, invoices, letters, memos, financial statements and spreadsheets by word processor, spreadsheet, database and software
• Maintain calendar using Outlook; ascertain which events require boss’s presence
• Process replies on own initiative or from bosses’ dictation or notes