Ashley Cole Email & Phone Number

Chandler, Arizona, United States

 Supporting a High-Volume Global Recruitment Team: Providing essential support to a fast-paced and high-volume group of Corporate, Technical, and Executive Recruiters across the globe. End-to-End Candidate Management: Handling the entire new hire process, from opening requisitions and scheduling interviews to initiating onboarding, background checks, and drug screenings, ensuring a seamless candidate experience throughout. Strategic HR Partnership: Collaborating with HR Business Partners on internal teammate moves, salary adjustments, compensation analysis, team equity, and addressing internal teammate issues promptly and effectively. Ownership of Referral Program: Managing the internal referral and diversity program, including monthly VPR submissions for referral payouts, maintaining the referral inbox, and providing timely responses to inquiries. Compliance and Process Enhancement: Ensuring compliance with internal audit requirements, maintaining global background program integration, streamlining processes for an improved candidate experience, and serving as a key contact for recruiters and coordinators. Training and Development: Conducting training for new Talent Acquisition coordinators and recruiters, ensuring they are equipped with the necessary knowledge and skills to excel in their roles. Vendor and Client Liaison: Acting as a liaison between vendors/clients and Insight to maintain compliance with background check requirements, facilitating smooth communication and processes. Conversion and Process Improvement: Handling contractor-to-FTE and W2 Temp Teammate-to-FTE conversions, creating process documentation, and submitting approvals for background/drug screen issues to ensure timely starts. Systems Management and Support: Utilizing Fieldglass to support agencies, internal managers, and contractors, overseeing contractor onboarding in SAP and Fieldglass, managing IT access/equipment needs, and validating contractors for onboarding purposes.

Phoenix, Arizona Area

Buckeye, Arizona, United States

RegistrationScoring

Runs scoring/timing using MyLaps/Trackside software which entails importing lap times, checking to make sure our data matches our backups, scoring each class and looking at all lap times to ensure data is correct and publishing results within 15-20 minutes so riders can view and correct any issues accordingly.Maintains live timing so that racers and family can have a live view of the current race and rider that is on the track.Runs series reports at the end of each race weekend.Compresses database each round.Runs lap times charts to upload for our media team.Regulates data entry to ensure every rider has signed up for correct class.Registration assisting rider sign ups, pre-registration and transponder rentals.

Tempe, Arizona

• Managed communication flow between Staffing, Candidates, hiring teams, and potentially agencies.• Partnered with hiring teams and recruiters to ensure positive Candidate experience.• Greeted Candidates onsite for interviews to ensure a great candidate experience.• Acted as a liaison to HR Generalists and Benefits Managers.• Formatted job descriptions and posted jobs to external job boards.• Booked Candidate Travel.• Processed Candidate Interview Reimbursements.• Updated Candidate pipeline reports with scheduling information.• Maintained Interview Room cleanliness.• Monitored Interview team timeliness, gathered interview feedback.• Managed Candidate Offer Packets.• Created Offer Letters.• Supported aspects of the new hire process and onboarding.• Demonstrated organizational skills and attention to detail on a daily basis.• Assisted with HR duties or projects as requested.

• Supported the execution of the team, departments, projects and/ or program strategies or goals to adhesive business objectives.• Coordinated and/ or participated as a team member on assigned projects; tracks and distributed project management documentation including project plan, scope and deliverables, stakeholder analysis and other pertinent documents to ensure timely completion of deliverables.• Assisted team members with production of materials and/ or related projects/ program documents, including administrative management of on-going or ad hoc reports, dashboards, development of tables, charts, graphs, consolidated information.*Assisted managing our generalist inbox for internal teammates responding to issues, questions and inquiries.*Acted as a liaison between teammates, managers and leadership to provide consultative services. • Supported the team with research, competitive profile information, tracking of related industry trends and maintenance of system for catalog or filing of research sources and outcomes.• Assisted in managing vendor relationships.• Provided office assistance to team members that would include scheduling meetings, managing deadlines, ordering supplies, tracking data, and managing meeting logistics.• Managed and monitored development and execution of department, team and/ or project calendars.• Managed distribution of various teams, department and/ or project/ program communications, products, and/ or information to a wide range of internal audience.• Managed department budget and tracked invoices.• Managed department business unit goal tracking and related processes.

Mountlake Terrace, Wa

• Scheduled interviews for candidates, coordinated campus visits and travel accommodations.• Initiated Background Check process and Conflict of Interest Survey.• Drafted Offer letters.• Coordinated and helped prepare for job fairs.• Researched for viable candidates; screened resumes for experience & qualifications.• Coordinated ad placements, tracked costs, and maintained sourcing records.

Mountlake Terrace, Wa

Managed over 80 calendars between out MLT and Spokane offices.Checked in and assisted all visitors.Managed SOP's and keeping all documents up to date.Assisted and scheduled conference rooms for 3500+ associates.Assisted with Sales and Marketing as well as Facilities projects.Created and managed Building Reference Guide for Admin Support Team.Created and sent nameplates upon request