Assisting the finance department with a range of month-end closing activities.Coordinating with global Accounts Payable teams to produce accurate financial statements.Compiling comprehensive financial reports and performing detailed analyses on a monthly and quarterly basis.Clearing unresolved aged items in financial documentation.Liaising with internal and external vendors to resolve financial questions and issues.Performing meticulous reconciliations of accounts and vendor… Show more Assisting the finance department with a range of month-end closing activities.Coordinating with global Accounts Payable teams to produce accurate financial statements.Compiling comprehensive financial reports and performing detailed analyses on a monthly and quarterly basis.Clearing unresolved aged items in financial documentation.Liaising with internal and external vendors to resolve financial questions and issues.Performing meticulous reconciliations of accounts and vendor statements.Promoting continuous improvement by identifying potential areas for process optimization, automation, and applying industry-leading practices. Show less

* Project Management and Facility DevelopmentParticipated and executed key projects including Office Expansion, COVID-19 Return-to-Office, Desk Sharing Initiative, and Physical Inventory Management. Oversaw office layout updates, coordinated maintenance tasks, and ensured an optimal work environment for 500+ employees.* Vendor and Service Provider ManagementManaged relationships with service providers such as cleaning, gardening, archiving, waterworks, and car wash services… Show more * Project Management and Facility DevelopmentParticipated and executed key projects including Office Expansion, COVID-19 Return-to-Office, Desk Sharing Initiative, and Physical Inventory Management. Oversaw office layout updates, coordinated maintenance tasks, and ensured an optimal work environment for 500+ employees.* Vendor and Service Provider ManagementManaged relationships with service providers such as cleaning, gardening, archiving, waterworks, and car wash services. Responsible for car fleet management and parking system oversight, ensuring seamless operations and service quality.* Process Improvement and Policy DevelopmentDeveloped and implemented house rules and operational guidelines to enhance workplace efficiency. Acted as the first point of contact for property management, streamlining communication and issue resolution.* Employee Support and Resource ManagementProvided and managed employee benefits related to childcare and marriage, with accounting managed through Concur. Handled office and kitchen supply orders via SAP to maintain necessary resources.* Event Coordination and Digital Resource ManagementOrganized official events and managed the SharePoint portal, creating an online interface to centralize essential office information. *Supervised facility services internships *Social Committee membership: Pride and Safety Committees. Show less

* Facility Operations and Vendor ManagementHandled and sorted invoices, specified cost allocations, and managed supplier invoice registration. Maintained regular contact with cleaning staff and maintenance teams to ensure the office environment met high standards. Conducted regular office inspections, identified and reported technical issues, and coordinated prompt resolutions.* Employee Support and Access ManagementManaged employee access cards, including registration and… Show more * Facility Operations and Vendor ManagementHandled and sorted invoices, specified cost allocations, and managed supplier invoice registration. Maintained regular contact with cleaning staff and maintenance teams to ensure the office environment met high standards. Conducted regular office inspections, identified and reported technical issues, and coordinated prompt resolutions.* Employee Support and Access ManagementManaged employee access cards, including registration and distribution, and prepared documentation for new joiners. Addressed and resolved employee complaints efficiently, contributing to a well-organized and supportive workplace environment. Monitored and ordered office supplies to ensure consistent availability of essential resources.* Reception and Administrative CoordinationProfessionally welcomed guests and candidates, managed correspondence (postal, electronic, and faxes), and ensured timely handling by the appropriate personnel. Coordinated meeting room availability, managed phone calls, maintained business partner relations, and aligned tasks among part-time receptionists. Show less

* Reception and Administrative SupportEfficiently managed all aspects of receptionist duties, including handling incoming and outgoing correspondence, phone calls, and courier services (TNT, GLS, UPS). Utilized electronic applications such as room booking systems and CCTV to support facility operations and enhance office efficiency. Planned and prepared for official client visits and hosted company guests, ensuring a professional and welcoming environment.* Internal Team Assistance and… Show more * Reception and Administrative SupportEfficiently managed all aspects of receptionist duties, including handling incoming and outgoing correspondence, phone calls, and courier services (TNT, GLS, UPS). Utilized electronic applications such as room booking systems and CCTV to support facility operations and enhance office efficiency. Planned and prepared for official client visits and hosted company guests, ensuring a professional and welcoming environment.* Internal Team Assistance and Employee SupportProvided comprehensive support to internal teams, including Facility Services, Finance, Recruitment, and HR, facilitating smooth operations and effective communication. Assisted employees by managing office supply requests and delivering on-the-job training to new joiners, contributing to a well-organized and supportive workplace. Maintained contact with business partners, including restaurants and taxi companies, to ensure seamless service and operational support. Show less