Barbara Rust Email & Phone Number

United States

• Responsible for overseeing and managing various key functions within the company, including the management of travel and internal events, facilities, procurement, technology and vendor management will
• Develop policies, processes and programs regarding travel and procurement
• Oversee and manage the company’s facilities, leases and capital projects
• Develop and implement strategies to optimize spend, minimize risk and generate savings
• Identify opportunities for strategic partnerships and cost savings through vendor consolidation
• Oversee the selection, implementation, and maintenance of corporate technology systems and infrastructure

Richmond, Virginia, United States

Dulles, VA

Managed all aspects of a global administrative services operation in the areas of mail, freight, global distribution, copy & print, reception, administration, facilities, graphic design & print production, audiovisual support, desktop support, office supply, project management and corporate events. Maintained high levels of service delivery to employees..

Managed contracts and billing for the Executive Aviation department. Audited contracts which resulted in a reimbursement of 180K in over billing from a vendor. Processed all pre-trip administration planning which included scheduling the jet and crew, lodging and transportation and obtaining ARO slots. Served as dispatcher and 24/7 on call support for.

Supported the CEO with administrative support such as organizing travel arrangements and expense reconciliations and meeting scheduling. Supported the sales team by preparing RFP responses, organizing trade show events, and coordinating client dinners and special events.