Barbara Rust Email & Phone Number

United States

Responsible for overseeing and managing various key functions within the company, including the management of travel and internal events, facilities, procurement, technology and vendor management will• Develop policies, processes and programs regarding travel and procurement• Oversee and manage the company’s facilities, leases and capital projects• Develop and implement strategies to optimize spend, minimize risk and generate savings• Identify opportunities for strategic partnerships and cost savings through vendor consolidation• Oversee the selection, implementation, and maintenance of corporate technology systems and infrastructure• Provide leadership, guidance and set departmental goals and objectives

Richmond, Virginia, United States

Dulles, Va

Managed all aspects of a global administrative services operation in the areas of mail, freight, global distribution, copy & print, reception, administration, facilities, graphic design & print production, audiovisual support, desktop support, office supply, project management and corporate events. Maintained high levels of service delivery to employees. Managed a team of employees and over one hundred (100+) contractors, promoting active collaboration among support teams to ensure compliance with management objectives.Selected Accomplishments: - Developed successful strategic partnerships to optimize the success of the company’s business objectives. Actively communicated and collaborated with stakeholders, assessed satisfaction and identified areas for service improvement.- Managed the day to day relationships with key customer/employee contacts, developed understanding of customer/employee needs to provide proactive service, and facilitated customer satisfaction surveys.-Negotiated a 4% reduction on a national labor outsourcing contract which resulted in a 200K + annual savings.-Managed large-scale global projects and initiatives in-house utilizing current outsourced labor for key stakeholders to relive them of day to day project management and save cost on shipping and implementation fees and to personalize the experiences for the employees.-Integrated administrative services and programs through the acquisition of Yahoo into AOL to form the new company, Oath. An increase from 5,000 employees to 15,000.-Supported the global re-brand and vision of the company by implementing new business card vendor, signage and visitor experience.-Implemented, organized and managed community service programs that raised over 500K and supported internal company events that built culture and morale.

Managed contracts and billing for the Executive Aviation department. Audited contracts which resulted in a reimbursement of 180K in over billing from a vendor. Processed all pre-trip administration planning which included scheduling the jet and crew, lodging and transportation and obtaining ARO slots. Served as dispatcher and 24/7 on call support for flight changes requested by executive leadership and company talent. Supported a Corporate Jet Shuttle established for employee travel between company’s headquarters locations and two main office locations.

Supported the CEO with administrative support such as organizing travel arrangements and expense reconciliations and meeting scheduling. Supported the sales team by preparing RFP responses, organizing trade show events, and coordinating client dinners and special events.