- Process weekly payroll for 1000 hourly and salary team members across 5 locations utilizing Kronos Dimensions and Workday tenant integrations, in collaboration with the US Payroll team- Serve as key point of support for 3 locations processing all off cycle pay, vacation payouts, annual bonus payments and maintaining correct benefit deductions- Audit daily Workday to ADP integrations, tracking transactions from one platform to the next, while identifying and troubleshooting errors-… Show more - Process weekly payroll for 1000 hourly and salary team members across 5 locations utilizing Kronos Dimensions and Workday tenant integrations, in collaboration with the US Payroll team- Serve as key point of support for 3 locations processing all off cycle pay, vacation payouts, annual bonus payments and maintaining correct benefit deductions- Audit daily Workday to ADP integrations, tracking transactions from one platform to the next, while identifying and troubleshooting errors- Process incoming mail including the completion of employment verifications and setting up garnishment deductions in ADP- Communicate directly with individual team members and department leaders to address ticket requests received through the Payroll Service Now inbox including queries on pay, benefits, taxes, HRIS system maintenance and time keeping system issues- Maintain payroll records and compose reports utilizing payroll systems and Microsoft Excel in the event of an audit- Participate in mastermind composed of several departments using previous Workday, Kronos, and ADP knowledge to help build a new HRIS system Show less

- Conduct orientation, run background checks, verify eligibility through the E-verify system and onboard new employees in the Workday system on a weekly basis- Support recruiting efforts including: produce job postings and screen applications in the HireBridge system, conduct phone screens, schedule and coordinate interviews, and conduct interviews for hourly positions in the absence of the hiring manager - Complete timecard sign-off for 200 employees on a weekly basis, conduct an audit… Show more - Conduct orientation, run background checks, verify eligibility through the E-verify system and onboard new employees in the Workday system on a weekly basis- Support recruiting efforts including: produce job postings and screen applications in the HireBridge system, conduct phone screens, schedule and coordinate interviews, and conduct interviews for hourly positions in the absence of the hiring manager - Complete timecard sign-off for 200 employees on a weekly basis, conduct an audit to ensure all time and pay codes are entered correctly in the Kronos Dimensions timekeeping system - Maintain physical employee files and execute all promotions, terminations and employee information changes in the Workday system- Support Human Resources in addressing employee issues concerning pay, benefits, and employee relations - Reconcile all plant credit card purchases in the SAP Concur system - Place all orders for office supplies, safety shoes, uniforms, and plant meals and produce purchase orders in the SAP system to issue payment Show less

- Execute payroll in the absence of the Human Resources Deputy Clerk, compile onboarding forms for new hires, produce standardized service records and time sheets for all employees, report payroll figures to federal agencies, and maintain payroll records- Coordinate incentives for employees in partnership with the City’s health insurance provider - Facilitate the receipt of funds for issued golf cart permits, parking citations, and ordinance violations while deescalating communication… Show more - Execute payroll in the absence of the Human Resources Deputy Clerk, compile onboarding forms for new hires, produce standardized service records and time sheets for all employees, report payroll figures to federal agencies, and maintain payroll records- Coordinate incentives for employees in partnership with the City’s health insurance provider - Facilitate the receipt of funds for issued golf cart permits, parking citations, and ordinance violations while deescalating communication with disgruntled violators- Perform basic receptionist duties as well as serve as an office point of contact for city administrative personnel- Process receivables for all city offices including bank deposits, issuance of receipts, and documentation in Keystone Accounting Software- Reconcile credit card transactions for Accounts Payable and Accounts Receivable for all city employees and departments- Maintain organization of all City financial and legal documents; including the destruction of appropriate documents Show less

- Drafted proposals for prospective clients and communicated with them directly- Composed a 65 page, standardized, office manager training manual which has since been adopted and implemented by the company’s administrative support staff - Verified weekly timesheets and tracked PTO to report to HR for 20 office team members- Collected, verified, and approved all expense reports for Chicago office team members- Scheduled, managed, and booked office travel for Chicago office team… Show more - Drafted proposals for prospective clients and communicated with them directly- Composed a 65 page, standardized, office manager training manual which has since been adopted and implemented by the company’s administrative support staff - Verified weekly timesheets and tracked PTO to report to HR for 20 office team members- Collected, verified, and approved all expense reports for Chicago office team members- Scheduled, managed, and booked office travel for Chicago office team members- Planned and executed bi-monthly office outings - Inventoried and ordered all office supplies and snacks while maintaining a monthly budget -Served as the office’s main point of contact by maintaining a relationship with building management and coordinating logistics with office guests - Managed an office calendar which included planning vendor presentations, coordinating office visitors, managing team member travel, and acknowledging team member birthdays - Supported Associate Matthew Zega, P.E. in all administrative needs including: maintained electronic filing, updated documents and reports for the company business development council, produced a monthly expense report, reviewed contracts, coordinated legal documents, and served as point of contact in his absence.- Answered and directed all inbound calls while practicing customer service for any disgruntled customers- Processed all inbound and outbound mail, packages, and project materials via local and regional shipping carriers- Managed office equipment contracts, leases, and negotiations with vendors and troubleshot equipment errors- Maintained an environment conducive to productivity and collaboration by the implementation of basic lean process management and space planning concepts Show less

- Provided all administrative support for E. Steve Butler, Professor of Finance- Communicated with students on Professor Butler’s behalf, amended Excel documents to create monthly reports of testing scores, graded, recorded, and monitored assignments, and created a weekly schedule for grading- Established and maintained a standardized organizational system for curriculum and lecture materials- Wrote curriculum and standardized portfolios for the school of business internship… Show more - Provided all administrative support for E. Steve Butler, Professor of Finance- Communicated with students on Professor Butler’s behalf, amended Excel documents to create monthly reports of testing scores, graded, recorded, and monitored assignments, and created a weekly schedule for grading- Established and maintained a standardized organizational system for curriculum and lecture materials- Wrote curriculum and standardized portfolios for the school of business internship program Show less

- Provided customer service and answered inbound calls- Composed reservations on the company database- Team manager for business plan project; composed and presented to the corporate executive board- Shadowed a variety of departments at corporate headquarters

- Provided customer assistance and placed special orders- Entered transactions and barcoded new merchandise- Organized back stock and kept the sales floor clean* Seasonal: May- August, 2012-2014